Thursday, February 13 2014
Minutes February 2014
MINUTES of the Meeting of the Parish Council, held on Thursday 5th February 2014 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr K Martin, (Chairman) Mr. Shrubb (Vice Chairman), Mr W Buckland, Mr Wright, Mr D Sadler, Mr I Parker and 7 members of the public. Cllr Marshall was also present.
12. APOLOGIES FOR ABSENCE
Mr C Pine, Mrs J Barrett
13. DECLARATIONS UNDER THE CODE OF CONDUCT
None
14. PLANNING APPLICATIONS
The Council discussed the following planning applications;
| List No | Reference | Application details |
| 02/14 | WW/13/04058/FUL | West Wittering Estate PLC
Beach House Pound Road West Wittering Extension of estate office.NO OBJECTION |
| 03/14 | WW/13/04200/DOM | Mr And Mrs M Bonning-Snook April Cottage Roman Landing West Wittering Demolition of existing garage and conservatory. Construction of single storey extension to rear, two storey extension to east and new porch entrance to north. NO OBJECTION |
| 04/14 | WW/13/03781/FUL | Mr And Mrs Small Wyke House Ellanore Lane West Wittering Installation of underground array of pipes and manifold for ground source heat pump.NO OBJECTION |
| WW/14/00085/DOM | Mr And Mrs Nayler 61 Marine Drive West Wittering Amendments to previous approvals 98/01662/DOM and 11/05510/DOM. Change to garage ridge height, depth and width. OBJECTION – UNEIGHBOURLY – BY VIRTUE OF HEIGHT AND BULK. | |
| WW/14/00116/DOM | Mr & Mrs Handasyde Dick Southview Cakeham Road West Wittering Front and side extensions: new roof over enlarged footprint including insertion of dormers and veluxs, internal and external alterations including rendering and cladding elevations.COMMENT – EXISTING WATERCOURSE TO BE MAINTAINED | |
| 05/14 | WW/13/04128/FUL - | Chichester Harbour Conservancy Land North Of Wyke House Ellanore Lane West Wittering To construct a raised bank of 11m x 1m x 1.5m faced with stone revetment to realign a section of coastal public footpath at Ellanore, West Wittering. SUPPORT |
(a) Development at Northfield
Mr Wright referred to the response to the Parish Councils complaint against CDC. He recommended that the Council proceed to stage 2 of the complaints procedure .Mr Shrubb also commented that a complaint should be made to Southern Water. The Chairman opened the meeting to allow Ms Ash from Summerfield Rd to address the Council. She highlighted concerns with the developer and Southern Water going back on agreed plans.
Mr Wright proposed that a further complaint be made to CDC as no good reason had been provided as to why Condition 19 had not been enforced during construction. This was seconded by Mr Shrubb and Members agreed. Further discussion regarding the position of Southern Water took place and the Council agreed to report Southern Water to ofwat.
(b) Abbeyfield – Community Right to Bid
Members noted the Chairman’s further discussions with CDC and that although the Parish Council had resolved to list Abbeyfield as a Community asset this was not feasible as the property was no longer able to receive community bids. The Chairman proposed that the Clerk to write to Abbeyfield and request that the new owner be asked to enter into discussion with the Council regarding future development as the site was in the Conservation area. This was seconded by Mr Shrubb and Members agreed.
(c) Neighbourhood Development Plan
Mr Shrubb reported that the Business Interests group required funding for some printing. He proposed a sum of £75 this was seconded by Mr Parker and all agreed. The Chairman reported that the Housing Needs group were seeking appropriate Consultants for input.
(d) Wates Homes 220 Houses at Bracklesham/Earnley
Members noted the pre application request for a comprehensive Transport Assessment to include all routes to the A27. On a proposal by Mr Wright, seconded by Mr Buckland it was agreed to write to WSCC pointing out that the assessment of a 30% for seasonal increases was considered too low, when taking into account traffic to the Car Park and the addition of holiday home and caravan vehicle movements.
(e) Electronic Plans demonstration
Agreed that a further meeting would be arranged by the Clerk.
15. MINUTES AND MATTERS ARISING
Mr Shrubb proposed that the word “lease” Min 11/14 be replaced with “licence”. Mr Wright proposed that the “agreed by a majority of members” be removed and replaced with “agreed unanimously” Min 3c/14.
Subject to these amendments which were seconded by Mr Buckland members agreed the minutes as a true and correct record.
16. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Marshall reported that the Local Plan was available for inspection.
17. CLERKS REPORT
(a) Allotments
Noted that the new fencing would be undertaken when the weather improved.
(b) Footpaths and Open Spaces
Members noted a decision will be made regarding Op Watershed on 17th February 2014. Also noted that the ditch adjacent to the Sportsfield was clear. It was agreed that this would need to be looked at again in approx 2 years.
Mr Shrubb reported on the HoT’s for the lease of the public conveniences from CDC which had been circulated to members. The Clerk was asked to obtain a quote for insurance cover for vandalism and to confirm that the Parish Council held £10million public liability insurance. On a proposal by Mr Shrubb and seconded by Mr Parker members approved the HoT’s for this lease.
(c) Sportsfield and Millennium Meadow
Members noted that the planning application for the tennis courts had been prepared on line and the Chairman asked to see a copy. Mr Shrubb reported that all H&S documentation for user clubs had been provided. The quote for outstanding tree hazard work was considered. On a proposal by Mr Shrubb and seconded by Mr Buckland it was agreed to proceed with the quote of £460.00. Members also considered the quote for replacing a shutter motor, amounting to £ 491.60. On a proposal by Mr Shrubb and seconded by Mr Martin it was agreed to proceed, however it was also agreed to obtain a competitive quote for service and repairs in 12 months time. Members also noted that the water softener needed servicing and the Clerk was asked to obtain a quote. It was noted that there were more molehills and the Clerk was asked to contact the Pest Control contractor for advice.
(d) Snowhill
Members noted that the new Parish chain had been purchased and delivered. The kind offer to install it from WWSC was noted with thanks.
Mr Shrubb proposed that the WWSC be reimbursed the sum of 319.54 for additional stakes and shackles, and that the Parish Council purchase 1 load of shingle required for beach maintenance this year. This was seconded by Mr Buckland and all agreed.
(e) Memorial Hall
No items
(f) Finance
Members noted the budget monitoring report.
(g) Twinning
No items
(h) Communication and Web site
The Chairman reported that the WP had met in January and that the group aimed to have a draft ready in February for approval and delivery in March, to include items on flooding, resilience plans, NDP progress, and Twinning activities. Mr Parker asked the WP to consider a larger newsletter, (A3 folded), if enough copy could be produced.
(i) Footway Lighting
Mr Parker raised the matter regarding additional footway lighting at the end of Elms Lane. Members noted the previous approval for no more than 2 low level columns but these were not acceptable to the Highways contractor for maintenance. Mr Parker asked that the matter be reconsidered at the next meeting.
(j) East Head/CIAG/Wittering Flood Defences
Next meeting of EHCIAG is scheduled for 12th February 2013
18. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
(b) CDC – Annual Meeting with Parishes 1st May 2014 – Noted but that the meeting clashed with the Parish Councils annual meeting. The Clerk was asked to write to CDC suggesting an alternative day for future meetings.
19. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ | |
| WW Memorial Hall | Hire of room – NDP | 26.00 | |
| Wicks Farm Holiday Park | Mowing Sportsfield | 98.26 | |
| Portsmouth Water | Sports Pavilion | 55.71 | |
| TAS | Payroll services | 30.00 | |
| GI Support | Parish on line training | 500.40 | |
| CDC | Dog bin emptying | 1,035.22 | |
| Shellcast | Shutter maintenance | 540.00 | |
| Mrs M Waller | Caretaker | 200.00 | |
| Mr D Waller | Litter picking | 100.00 | |
| Wicks Farm Holiday Park | Snowhill chains | 299.03 | |
| Mrs J Brown | Clerks salary and mileage | 952.20 | |
| HMRC (Direct debit) | Liabilities | 121.19 | |
| CDC | Planning Application fee | 385.00 | |
| TOTAL | 4,343.01 | ||
(b) On a proposal by Mr Buckland, and seconded by Mr. Wright, payment of the above accounts was authorised by the Parish Council.
20. OTHER ITEMS FOR DISCUSSION
(a) Highways
Mr Parker reported that the manhole cover in Rookwood Rd was still dangerous and had not been marked up for repair. Mr Shrubb reported that the flooding in Piggery Hall Lane was still causing concern.
21. OPEN FORUM
Mr Goldsmith reported a problem with drainage in Pound Rd and Ms Ash requested a copy of CDCs response to the Councils complaint regarding Northfield.
There being no further business for discussion the meeting closed at 9.05 pm.
Signed: ……………………………………………………………………………. ………………….. Date: ………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 6th March 2014 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk