Wednesday, February 20 2013
Minutes February 2013
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, held on Thursday 7th February 2013 in the Sports Pavilion, Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr. K Martin (Chairman), Mr Shrubb (Vice Chairman), Mr C Pine, Mr I Parker, Mr W Buckland and 6 members of the public.
148. APOLOGIES FOR ABSENCE
Mr S Jennings, Mrs J Barrett, Mrs M Goodall, Mr Wright
149. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Martin declared a personal interest in the planning application for Guys Farm.
150. PLANNING APPLICATIONS
(a) The Council discussed the following planning applications;
| List No | Reference | Application details |
| 2/13 | WW/12/04706/ELD | Mr M O’Reilly Guys Farm Main Road Birdham
Use of land to south of house as garden. NO OBJECTION |
| WW/12/04735/DOM | Mr Richard Dollamore 51 Summerfield Road West Wittering Replacement conservatory.NO OBJECTION | |
| 3/13 | NONE | |
| 4/13 | WW/13/00076/DOM | Mr Colin Sarre Pagewood East Strand West Wittering Dormers to rear (south) and side (west) elevations, additional level to existing external staircase (resubmission of WW/11/00611/DOM).OBJECTION, overdevelopment and intrusive profile |
| WW/13/00104/DOM | Mr And Mrs S Ramsey 24 The Wad West Wittering Replacement of single storey pitched roof rear extension .COMMENT re adjacent footpath | |
| WW/13/00131/DOM | Mr K Crilly South Bank Wellsfield West Wittering Front infill extension. New porch. New roof including new front gable, velux and rear dormer. Internal and external alterations to suit. NO OBJECTION | |
| 5/13 | NONE |
(b) Meeting with CDC re Housing numbers
Mr Shrubb and Mr Martin attended a meeting with other south Manhood parishes and CDC Planning Officers. Whilst officers are aware that current infrastructure will not support large numbers, sites south of the A27 will be developed before areas like Tangmere where development to sewage services have to be completed. Problems with sewage disposal in East Wittering were noted with the suggestion that S106 planning gain monies be used to improve capacity. Mr Shrubb asked members to consider working with CDC and influencing sites and numbers rather than challenging every site and risking having increased numbers imposed. Mr Martin added that CDC was aware that the old East Wittering settlement policy area was in West Wittering parish, and also encouraged the Parish Council to continue to develop its Neighbourhood Plan. The next meeting was arranged for 14thMarch 2013 and it was agreed Mr Shrubb and Mr Martin would attend.
151. MINUTES AND MATTERS ARISING
Subject to the minutes being amended to show that Mr Martin declared a personal interest in the item on the proposed TRO in Pound Rd, on a proposal by Mr Shrubb and seconded by Mr Pine, the minutes were agreed and signed by the Chairman.
152. DISTRICT AND COUNTY COUNCILLOR UPDATE
No report.
153. CLERKS REPORT
(a) Allotments
Members noted that the self management at the Allotments was operating well with 2 Working Party members and agreed there was no need to increase membership. Mr Pine agreed to look at creating a half plot on the plot with the slow worms in residence.
(b) Footpaths and Open Spaces
Mr Shrubb reported that quotes for footpath maintenance had been obtained as follows;
Contractor A £2256
Contractor B £2650
Contractor C £2647
Contractor D £6513
Contractor E £3200
Mr Shrubb reported that the balance of grant due from the Woodger Trust was in the region of £2400, and on a proposal by Mr Pine seconded by Mr Parker, it was agreed to award the contract to B for the sum of £2650.
Mr Martin referred to a section of path from Marine Drive West to F/P No. 1 which was on Cakeham Estates land and required resurfacing. The Clerk was asked to ascertain what WSCC protocol was for repairing such paths and the situation regarding insurance.
Members considered the cost of replacing the notice board at the Health Centre. On a proposal by Mr Parker, seconded by Mr Buckland members agreed the option costing £1260.44
Mr Pine reported on his progress in identifying replacement bus shelters. He agreed to provide further information regarding proposed designs at the next meeting.
Mr Shrubb reported on his recent meeting regarding Sheepwash Lane and damage caused by flooding. Members noted CHC had a plan to resurface Salterns Way from Malthouse Corner towards Redlands; this would include the appropriate drainage works to this area. Members discussed the request for a contribution to this project, and on a proposal by Mr Shrubb, seconded by Mr Parker, it was agreed to grant £1500 subject to CHC obtaining full funding for the project.
(c) Sportsfield and Millennium Meadow
Members noted that the pay area had been closed until the molehills could be removed.
Two quotes had been received to eradicate the moles as follows;
Contractor A – £275
Contractor B – £270
On a proposal by Mr Pine, seconded by Mr Buckland, it was agreed to instruct Contractor B.
Mr Buckland reported on progress with the Tennis court project and requested funds to prepare plans for the business and feasibility case. He also confirmed a letter had been sent to the Woodger Trust requesting grant. On a proposal by Mr Parker, seconded by Mr Pine members agreed that a sum of up to £150 be authorised for Mr Buckland to obtain scale drawings and plans.
Members noted that the Caretaker was now completing the risk assessment forms for the Pavilion and Sportsfield. It was noted that some of the paving slabs at the front of the Pavilion needed relaying and Mr Shrubb agreed to organise this. It was agreed that the forms would be circulated to the Working Party, as well as the Fire alarm test report. It was also agreed that if Engineers required access to the office then the Caretaker should arrange for Mr Martin or Mr Shrubb to attend.
(d) Snowhill
Mr Shrubb reported that works to the slipway had not yet started and Members also noted some damage to the greensward as a result of unauthorised vehicles getting stuck.
Mr Shrubb reported that he was still investigating measures to prevent access by Travellers and that he was looking at a trench around the green where it meets the track, with gaps wide enough for pedestrians. It was agreed the Snowhill Working Party would meet to discuss this and that Mr Shrubb would also consult with the Sailing Club and Snowhill Mooring Association.
(e) Memorial Hall
There were no items to report.
(f) Finance
Members noted the report of the Internal Auditor. It was agreed that Mr Buckland would look at other Parish assets with a view to agreeing a routine inspection schedule. Members noted that in future all standing orders would be reported as expenditure each month.
Mr Dobbin was thanked for his report which was approved by the Council.
The Clerk also reported that a request for future funding had been received from CDC towards the Community Warden Service. Mr Shrubb reported on his meeting with Mr Steve Hansford, the Assistant Director, Communities, who confirmed that CDC will fund 50% of the service for 3 years. Funding was also being sought from Hyde Martlett and East Wittering and Bracklesham PC. Following debate, on a proposal by Mr Shrubb, seconded by Mr Pine, it was agreed to commit to a contribution of £4k for 2 years with a further 1 year to be index linked subject to final agreement and full funding being in place.
(g) Village Green
Mr Shrubb reported on recent meetings with Mr Riley of CDC and discussions regarding the public conveniences in Pound Rd. He explained that CDC required a contribution of £2k for 2013/14 with a view to agreeing a 10 year lease from April 2014 onwards. The Parish Council would be responsible for the building under the terms of the lease, and Mr Shrubb had also negotiated with WWE regarding opening and closing and cleaning. Mr Shrubb and Mr Martin agreed to negotiate the lease on behalf of the Council and on a proposal by Mr Shrubb, seconded by Mr Pine, agreed to contribute£2k in 2013/14.
(h) Twinning
No items to report
(i) Communication and Web site
No items to report.
(j) Footway Lighting
The Clerk reported that no response had been received from WSCC regarding the Mayflower units and the questionnaire for Elms Lane lighting.
(k) East Head/CIAG/Wittering Flood Defences
No items to report
(l) Emergency Planning
No items to report.
154. CORRESPONDENCE
(a) Members noted items listed in the Clerks report had been circulated
155. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Mr S Ruff | Footpath trimming | 120.00 |
| Advent Electrical | Repair light – Pavilion | 35.40 |
| Mrs J Brown | Postages | 12.00 |
| TAS | Payroll | 30.00 |
| Mrs M Waller | Caretaking | 200.00 |
| Knight Fencing | Allotment gate | 115.27 |
| Wicks Farm | Sundries – Pavilion | 4.36 |
| PWC | Pavilion supply | 38.59 |
| CDC | EHCIAG contribution | 350.00 |
| S Dobbin | Internal Audit fee | 400.00 |
| Total | 1305.62 |
(b) On a proposal by Mr Parker, and seconded by Mr Buckland, payment of the above accounts was authorised by the Parish Council.
156. TRAINING AND ACTION PLANS
The Chairman reminded Members that training courses could be found on the Events and Training section of the SALC website, and the Clerk was asked to forward details. It was agreed to hold induction training on 19th February 2013.
157. OTHER ITEMS FOR DISCUSSION
(a) Highway matters
Members noted the spoil left on the verge in Piggery Hall Lane and fly tipping in the Car Park at the rear of Summerfield Rd. The Clerk was instructed to report this. Members were also concerned to note that the overgrown trees on the highway in Piggery Hall Lane had still not been cut back and the Clerk was asked to follow this up.
Mr Parker reported that an advertising board had been put on the Village Green without permission and it was agreed to ask the owner to remove it. Mr Parker also reported problems with foul water draining from Ellanore Lane. This was possibly as a result of the problems with the sewage disposal at Northfields and the Clerk was asked to report this.
Members also noted the damage caused to the verge and the edge of the carriageway on Chichester Rd, opposite Emery Cottages following an accident. The Clerk was asked to report this.
158. OPEN FORUM
Mr Shoosmith thanked the Council for repairing the bus shelter in Rookwood Rd following vandalism. Mr Kemp asked about landowner responsibility for ditches and Mr Coleman of Russell Rd reported problems with sewage.
There being no further business for discussion the meeting closed at 9.40 pm.
Signed: ……………………………………………………………………………. ………………….. Date: ………………………………………
Chairman
The next meeting of the Parish Council will be held on Thursday 7th March 2013 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk