Thursday, February 07 2008

Minutes February 2008

1/08
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 7th February 2008 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman) Mr. K.Martin, Mr. T. Tupper, Mr. D. Wright, Mr. S. Colwell, Mr. D. Hopson, Mr. J. Robertson and 1 member of the Public. Cllrs Monteyn, and Jones were also in attendance.

12. APOLOGIES FOR ABSENCE
Mr. R. Shrubb, Mr. W. Buckland

13. CODE OF CONDUCT
No declarations.

14. MINUTES
Subject to minute 5(c) reading “that the doors had been repaired, and a service agreement required”, minute 5(d) reading “Mr. Martin agreed to remind the Sailing Club to contact the Parish Council” and minute 9(c), Argentea, Roman Landing reading “No separate unit of accommodation” the minutes were proposed by Mr. Robertson, seconded by Mr. Hopson and signed by the Chairman.

15. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mr. Tupper reported that 1 plot had been let, and that the Allotment Association Committee was not fully functional. He agreed to liaise with current members to find out what was happening. It was suggested that the vacant plots be advertised on the Allotment notice board.
(b) Footpaths and Open Spaces.
No items to report.
(c) Sportsfield and Pavilion Management
Mr. Tupper reported that the heating controls had now been secured. He agreed to obtain quotes for the work to the patio and steps. Mr. Ruff had been asked to remove ivy and overgrown bramble etc from the rear of properties adjoining the Sportsfield.
Members considered the request from the Football Club for a storage area for goal posts. It was agreed that further information was required regarding the size, type of fencing etc. and that a site visit with Mr. Tupper was needed before any decision could be made.
(d) Snowhill
The Chairman reported that Mr. Shrubb had not yet arranged the meeting with the Sailing Club’s beach maintenance working party. He reported that Mr Shrubb would be recommending some beach replenishment and also was considering lengthening part of the beach. Mr. Martin expressed concern that too much shingle would damage boats and make them difficult to move. Following discussion it was proposed by Mr. Martin that Mr Shrubb and Mr. Wright meet with the Sailing Club to agree the beach maintenance arrangements. This was seconded by Mr. Wright and members agreed.
(e) Memorial Hall
No items to report.
The Chairman then opened the meeting to allow the Wittering PCSO’s to address members about the services offered and policing in general.
(f) F&GP
Members noted the next meeting would be on Monday 11th February 2008.
(g) Village Green
No items.
(h) Parish Plan
No items.
(i) Twinning.
No items
(j) Web Site
Mr. Martin circulated details of the updates to the web site.
(k) Footway Lighting
Mr. Martin requested confirmation that the recently reported defects had been rectified.
(l) Pag/Head Coastal Strategy
No items to report.

16. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Mowing of Sportsfield
The Clerk reported that the fee for mowing the Sportsfield for 2008 would be £148 plus vat per cut. On a proposal by Mr. Tupper, seconded by Mr. Wright, this was agreed.
(b) Pest Control
On a proposal by Mr. Tupper, seconded by Mr. Hutton members authorised a further 3 months pest control at the Sportsfield.

17. FINANCE
(a) Balances at 1/2/2008were £ 72211.77
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows;
£
(i) Mrs J. Brown Computer memory 38.76
(ii) Eradipest Sportsfield 200.00
(iii) WWCC Mowing 975.00
(iv) Stearns Keys 18.85
(v) C. Tranchant Misc 90.00
(vi) D. Hopson Web site registration 115.66
(vii) Mr. Hamper Potts Litter 126.00
(viii) D T Designs Plans 205.00
(ix) PWC Water 53.04
(x) BT Office phone 46.67
1,868.98
(c) On a proposal by Mr. Tupper, and seconded by Mr. Wright, payment of the above accounts was authorised by the Parish Council.

18. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Scotts Farm
Mr Wright reported that the road section of the disputed area is still elevated, contrary to planning conditions. It was agreed that Mr Hutton would contact Chichester District Council to provide further evidence of the original land level.
(c) Roman Landing
The Chairman opened the meeting to report a matter concerning change of use of land from agricultural to garden. some properties in Roman Landing had extended their gardens without consent for change of use. As this estate is adjacent to the AONB this matter was considered significant and the Clerk was instructed to inform the Enforcement Officer at Chichester District Council. Mr martin also reported that it seemed some part of the ditch had been filled in as well.
(d) Members noted the decision of the Planning Working party which had met before this meeting was as follows;
List No.2/08 WW/07/06095/DOM Dolphins Roman Landing West Wittering
Single storey rear extensions. Internal and external adaptions/alterations.
NO OBJECTION

List No.3/08 NONE
List No.4/08 WW/08/00145/DOM Walnut Tree Farm House Rookwood Road West Wittering.Ground floor alterations and first floor extension.
NO OBJECTION
WW/08/00223/DOM Bembridge 71 Marine Drive West Wittering
Two storey extension and addition of 2 no. solar panels to roof.
OBJECT overdevelopment, uneighbourly
List No.5/08 WW/08/00289/DOM West Wad The Wad West Wittering
Retrospective application for retention of replacement conservatory.
NO OBJECTION

19. OTHER ITEMS FOR DISCUSSION
(a) Post Office closure
Mr Tupper reported on the above matter discussed at the WSCC CLC meeting on 6th February.
He reminded the meeting that CDC give business grants to support businesses if they experience losses as a result of Post Office closure.
(b) Highways
Members noted several potholes, to be reported to WSCC.
(c) Kite Surfing
Mr. Martin reported that he had attended a meeting with the representative from CDC, and that the District Council was looking at zoning areas of beach to avoid conflict with users.
20. OPEN FORUM
No questions from the public.