Thursday, February 01 2007

Minutes February 2007

02/07
WEST WITTERING PARISH COUNCIL

MINUTES of the Meeting of the Parish Council,
Held on Thursday, 1st February 2007 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R Hutton, (Chairman), Mr. R. Shrubb, (Vice Chairman), Mr. R. Holmes, Mr. T Tupper, Mr. D. Wright, Mr. D. Hopson, Mr. W. Buckland, Mr. J. Robertson, and 11 members of the Public. Cllr Montyn, Cllr Daws Chew and Cllr Jones were also in attendance.

11. APOLOGIES FOR ABSENCE
Mrs J. Harper,

12. CODE OF CONDUCT
Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site.
13. MINUTES
On a proposal by Mr. Shrubb, seconded by Mr. Holmes, the minutes were approved and signed by the Chairman.
14. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Members considered two quotes for a new gate as follows;
Quote A £600.00
Quote B £825.00
On a proposal by Mr. Holmes, seconded by Mr. Tupper, it was agreed that Quote A was successful. Mr Wright reminded the Council that he had agreed to cut the hedge bordering his property and the Allotments on both sides. It was agreed that the cuttings could be left on the Allotment side until the Parish Council could arrange to dispose of them.
(b) Footpaths and Open Spaces
Mr. Shrubb reported that the Rights of Way team would be visiting the Parish in the next 4 weeks.
Members noted a quote for the new bye law sign on Snowhill had been organised, and it was agreed that signs for Marine Drive should also be costed.
Two quotes had been received for cutting the tamarisk as follows;
Quote A £410
Quote B £450
On a proposal by Mr. Holmes, seconded by Mr. Tupper, it was agreed that Quote A was successful.
(c) Sportsfield Management
Mr. Tupper reported that he had met with Colas, the WSCC preferred contractor for street lighting.
Colas recommended that a new column and light be sited and run off the existing light for the sum of £657. On a proposal by Mr Tupper, seconded by Mr. Shrubb it was agreed to proceed with this option.
Members also discussed the problem with footballers using the Social Room to walk through and the problem with mud and wear and tear on the carpet. It was agreed that a meeting with the Junior Football Club manager was needed.
Mr. Tupper reported on the recommended new contributions required from the user clubs, based on the past years utility costs. Following discussion it he proposed the following amounts be requested from the Clubs.
Camera Club £55
Football Club £1365
Members agreed to the request for a baby changing unit in the disabled toilet.
(d) Snowhill
Mr. Wright reported that he and the Clerk had met with the company who could provide the appropriate signs for the bye laws and that a quote was awaited.
(e) Memorial Hall
No items to report
(f) F&GP
Members noted the next meeting would be held on Monday 26th February 2007.
(g) Village Green
No items to report
(h) Twinning.
No items to report.
(j) Parish Plan
Mr. Hopson reported that he had produced an initial briefing paper and that the first meeting would be held on 8th February 2007. He confirmed that the emergence of the LDF and Coastal Defence Strategy would be included.
(i) Footway Lighting
No items to report.
(k) Traffic Management
Members noted that a meeting regarding the proposed cycle route between East and West Wittering had been set up, and that the School Travel Plan may help with potential for contributions to the cycle path. The initial meeting of the Working Party would be set up as a priority.
15. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Letter re Speed limit, Chapel Lane
Members noted the consultation responses from residents of Chapel Lane and Acre Street. It was agreed to inform WSCC that the proposed 30mph limit and signing was not required.
16. FINANCE
(a) Balances at 27th January 2007 were £45,153.13
(b) Additional accounts were passed for payment as follows; £
(i) BT Office line rental 36.50
(ii) J Hamper Potts Litter picking 77.00
(iii) CDC Dog bins 238.29
351.79
(c) On a proposal by Mr. Holmes, and seconded by Mr Tupper, payment was authorised as follows;
(i) Clerks Report 1106.89
(ii) Items above 533.19
(iii) Total 1640.08
17. ACCOUNTS 04/05
Members noted previously circulated accounts relating to 2004/05. On a proposal by Mr. Tupper, seconded by Mr. Buckland, the accounts were approved by the Council.
18. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Scotts Farm – Update
Mr. Shrubb left the meeting. Mr. Wright reported that there had been no further development since the last meeting. It was noted that the matter would go before the Development Control Committee meeting on 28th February. Mr. Shrubb returned to the meeting.
(c) Coastal Defence Strategy
Mr. Shrubb updated the meeting on the series of workshops and public exhibitions. The Council was not in full support of managed realignment because of the potential loss of East Head, and would prefer to see the policy of holding the line fully investigated. Mr. Wright stated that it was important to save The Hinge.
It was discussed and agreed that the WWRA and Parish Council would set up a joint working party meeting to discuss and agree the response to the consultation document, following the next stakeholder meeting on 14th February, with a view to a full public meeting in March.
(d) Local Development Framework – DDO consultation
Members noted the document regarding development opportunities and that the consultation date for submission was 2nd March. It was therefore agreed to meet on Monday 12th February to discuss the Parish Council’s comments.
(e) Planning Working Party
Members noted the decisions of the Planning Working party at its meeting on 1st February 2007 were as follows;
List No. 01/07 WW/06/05580/DOM G/floor extension, 14
Elmstead gardens, WW
NO OBJECTION
List No. 02/07 WW/06/05893/TCA Fell 2 maple trees, Suted
1, Elms Lane, WW
NO OBJECTION
WW/07/00039/TCA Fell 1 bay tree, Cygnet
Cottage, Pound Rd, WW
NO OBJECTION
List No. 03/07 WW/07/0573/FUL Renewal of existing consent,
extension to restaurant,
Harbour Chalet, Pound Rd,
WW
NO OBJECTION
WW/07/05861/DOM Single storey boat store,
Camelot, Shipton Green
OBJECTION Restrict to non
business use and no additional
domiciliary use.
WW/07/00066/DOM Side and rear extension, and
roof to include front and rear
dormer, Leda, Roman
Landing, WW
NO OBJECTION
WW/07/00075/DOM G/f extension and 2nd storey
Sea Haze, 21 Marine Drive
West, WW
OBJECTION Height and mass.
WW/07/00175/DOM Rear f/floor extension, inc
balcony, 29, Marine Drive
West, WW
NO OBJECTION
List No.04/07 NONE
19. OTHER ITEMS FOR DISCUSSION
(a) Highways
A number of areas of concern were reported to WSCC for action.
20. OPEN FORUM
A query was raised concerning the traffic order for parking restrictions on Cakeham Road and the Clerk agreed to follow this up. Mr. Morton reported problems with joyriding on Snowhill, as the Police Community Support Officers were present.
There being no further items for discussion, the meeting closed at 9.15pm.