Wednesday, December 30 2015
Minutes December 2015
MINUTES of the Meeting of the Parish Council, held on Thursday 3rd December 2015 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman) Mr R Lewis, Mrs J Barrett, Mr D Sadler, Mrs H Codrai, Mr W Buckland and 5 members of the public. Cllr, Barrett and Cllr Montyn were also present.
122. APOLOGIES FOR ABSENCE
Mr I Parker, Mr K Martin, Mr R Hutton
123. DECLARATIONS UNDER THE CODE OF CONDUCT
None
124. URGENT ITEMS
The Chairman reported that the Council had received a claim for a right of way over land at Snowhill from the Land Registry. Having consulted the Councils Solicitor it was been agreed to object to the claim.
Regarding the planning application for change of use to hostel accommodation at Earnley Grange, it was noted that a meeting had been arranged for 17th December 2015 at Bracklesham Barn. Cllr Montyn referred to the briefing statement that had been circulated regarding the persons to be placed at the hostel. Mr Shrubb commented that whilst the need for such accommodation was not in dispute this particular site was unsuitable because of lack of services, infrastructure for support, and security. It was noted that the application would probably go the CDC Planning Committee in February 2016.
125. PLANNING
| List No | Reference | Application details |
| 45/15 | NONE | |
| 46/15 | WW/15/03586/FUL | Mr David Baroukh Thessaly Roman Landing West Wittering Replacement dwelling. OBJECTION OVERDEVELOPMENT, ADVERSE IMPACT ON STREET SCENE |
| WW/15/03572/DOM | Mr Anthony Goddard Rookwood Lodge Rookwood Road West Wittering New 2 storey contemporary structure, plus minor alteration of existing roof, window and external landscaping
NO OBJECTION |
|
| WW/15/03619/DOM | Mr & Mrs Hilliard Windrift 12 Marine Drive West Wittering First floor rear extension and alterations.NO OBJECTION | |
| 47/15 | WW/15/03615/DOM | Mr And Mrs Handford Wellscroft Cakeham Road West Wittering Single storey side extension, two storey rear extension, loft conversion and associated alterationsNO OBJECTION |
| WW/15/03701/DOM | Mr Les Higgins Waters Edge 5 Marine Drive West West Wittering Ground and first floor sunroom extension and infill of existing covered porch area | |
| WW/15/03689/DOM | Mr Mark Harris Chenestone West Strand West Wittering Demolition of existing boiler room and construction of extensions to kitchen and entrance hall NO OBJECTION | |
| 48/15 | WW/15/03742/DOM | Mrs Felicity Bowring Zeitoun The Byeway West Wittering Single storey side extension, extension of rear dormer window and revised fenestration
COMMENT RE BUILDING LINE |
| WW/15/03782/PLD | Mrs Myra Codlin-Tate 9 Jolliffe Road West Wittering PO20 8ET Proposed loft conversion OBJECTION UNEIGHBOURLY AND OUT OF KEEPING | |
| WW/15/03805/TCA | Mrs Joanne Brown Village Green Cakeham Road West Wittering Notification of intention to crown reduce by 30% on 1no. Willow tree (T1).NO OBJECTION |
126. WSCC-066/15 WW PAROCHIAL CHUURCH SCHOOL – No objection
127. ENFORCEMENT MATTERS – NORTHFIELDS
Cllr Barrett informed the Council that a flow meter has been installed to measure output from this site.
128. NEIGHBOURHOOD DEVELOPMENT PLAN
The Chairman reported that interested persons had come forward to form a new steering group for a NDP and it was agreed to hold an initial meeting in early January.
129. MINUTES AND MATTERS ARISING
On a proposal by Mr Lewis, seconded by Mrs Codrai the minutes were agreed and signed by the Chairman.
130. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Montyn reported that a School Safety zone was planned for Church Rd to include the entrance to Sandpiper Walk. He also confirmed that SW had set up a focus group with WSCC and CDC to review surface drainage.
Cllr Barrett confirmed that the Youth Club project expected to receive draft plans and would be holding a pre application meeting with EW&B PC. He also reported that CDC were still pursuing the enforcement case at the travellers site in Birdham.. He thanked Cllr Lewis for updating the Emergency Plan and also reported that he had requested an electric car charging point at Marine Drive. It was also noted that a meeting had been arranged at Earnley Concourse on Monday 14th December for invited persons only.
131. DATE OF JANUARY 2016 MEETING – Agreed 7th January 2016
132. CLERKS REPORT
(a) Allotments – No items to report.
(b) Footpaths and Open Spaces – Noted that Mr Hutton had met with WSCC regarding proposals to improve the green triangle in Marine Drive.
(c) Sportsfield and Millennium Meadow – Noted that the application for the tennis courts had not yet been sent to the Secretary of State. Regarding the encroachment onto the Sportsfield the Clerk reported that the property owners in question had stated they only used the access to keep their boundary fences clear. Following discussion the Chairman proposed that a personal agreement or licence should be entered into to allow access for this purpose only. This was seconded by Mr Sadler and all agreed.
Regarding the Football Club arrangements for charging, Mr Lewis confirmed that the charging policy was now agreed.
(d) Snowhill – No items to report
(e) Finance – Members noted the budget monitoring reports circulated for information. Regarding the arrangements for external audit in 2016, it was agreed not to change the current arrangement.
Mr Shrubb reported that a Finance WP meeting would be held on 10th December with a view to agreeing the precept at the January meeting.
Members also approved S137 Grants for 2015/16. On a proposal by Mr. Buckland, seconded by Mr. Lewis the Council agreed the following grants using its powers under S137 of the Local Government Act 1972 on the basis that any organisation awarded a grant provided either services to a significant proportion of the electorate or a project benefiting a significant proportion of the Parish as follows;
WW First Responders £250
WWPCC £1000
MMVS, CAB, WW Twinning Association, Manhood PP – £250 each
On a proposal by Mr Lewis and seconded by Mr Buckland accounts for payment were authorised as follows;
| Payee | Details | ||||
| Mrs J Brown | Clerks Salary and mileage | 1098.80 | |||
| HMRC | Liabilities | 201.29 | |||
| Mr S Ruff | Mowing and Footpaths | 630.00 | |||
| SSE | Conveniences | 120.41 | |||
| J Clay | Allotment hedge and ditch Elms Lane | 90.00 | |||
| Cloud 9 Design | TPO application | 72.50 | |||
| Arbtechnic | Sportsfield boundary | 155.00 | |||
| PSM | Resurfacing – Pavilion | 14358.00 | |||
| Mr C Tranchant | Pavilion garden | 42.00 | |||
| PWC | Allotments supply | 83.12 | |||
| PWC | Allotments supply | 139.00 | |||
| Travis Perkins | Key | 3.02 | |||
| Southern Water | Conveniences | 849.34 | |||
| Allotment Association | Subscriptions | 260.00 | |||
| TOTAL | 18,102.48 | ||||
(f) Communication and Web site – The Clerk reported that the issues raised with the preferred company had been resolved and that additional due diligence checks had been made. On a proposal by Mr Sadler and seconded by Mr Shrubb it was agreed to proceed with the contract for the new web site.
(g) Parish Assets/Footway Lighting – No items to report
(h) Memorial Hall – No items to report
(i) Twinning – No items to report
(j) East Head/CIAG – Noted the recharging work would begin in January 2016
(k) Parish Church – Noted Carols on the Village Green at 6pm on 23rd December 2015
133. CORRESPONDENCE
Members noted items listed in the Clerks report had been circulated.
(a) None
134. OTHER ITEMS FOR DISCUSSION
Mr Shrubb agreed to look at the bramble growth on the Village Green.
It was noted F/P No 1 was still very uneven in places, particularly Itchenor Farm to Rookwood and between Snowhill and Ellanore. Mr Buckland added that the issue of flooding had been raised at the meeting he attended regarding the UK Coastal footpath.
Mrs Barrett suggested that the tree work to the willow could be carried out mid-January so that access if required could be arranged.
135. OPEN FORUM
There being no further business for discussion the meeting closed at 8.40 pm.
Signed:………………………………………………………………….. Chairman……………………….. Date:
The next meeting of the Parish Council will be held on Thursday 5th January 2016 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk