Thursday, December 06 2007

Minutes December 2007

12/07
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 6th December 2007 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton (Chairman) Mr. R. Shrubb, (Vice Chairman), Mr. W. Buckland, Mr. K.Martin, Mr. T. Tupper, Mr. D. Wright, and 6 members of the Public. Cllrs Monteyn, Daws Chew and Jones were also in attendance.

97. APOLOGIES FOR ABSENCE
Mr. D. Hopson, Mr. J. Robertson.

98. CODE OF CONDUCT

Mr. R. Shrubb declared his interest in the item concerning Scotts Farm caravan site and the letter from the Woodger Trust.

99. MINUTES
On a proposal by Mr Wright, seconded by Mr. Martin, the minutes were signed as a true and correct record.

100. CLERKS REPORT AND ACTION LIST PROGRESS

(a) Allotments
Mr. Tupper reported that 3 and one half plots were vacant, and that he would be allocating these from the waiting list. The problem of encroachment up to the western boundary was discussed and it was agreed that a letter needed to be sent to all plot holders.
(b) Footpaths and Open Spaces.
Mr. Shrubb reported that the WSCC team had not yet carried out its visit but it was expected shortly.
(c) Sportsfield and Pavilion Management
Mr. Tupper reported that the change mat had been installed. It was agreed to contact Lillywhites regarding the paved areas around the Pavilion.
(d) Snowhill
Mr. Wright reported that the new by law sign had been installed. He also asked the Parish Council for its views regarding the situation where large delivery and builders vehicles had used Snowhill to access properties on Roman Landing. Following discussion it was agreed that a letter be sent to Roman Landing Leaseholders asking them to inform any builders, contractors or delivery merchants that access onto the estate was limited and that over sized vehicles should not be used.
(e) Memorial Hall
No items to report.
(f) F&GP
Members noted the next meeting would be on Monday 10th December 2007 at 7.00pm.
(g) Village Green
It was noted that the new posts had been installed.
(h) Parish Plan
No items to report.
(i) Twinning.
Mr. Wright reported that the recent visit from Moutiers had been a success.
(j) Web Site
Mr. Martin circulated details of items to be included on the web site, for further discussion at the
F&GP meeting.
(k) Footway Lighting
Mr. Martin reported that he had reviewed the current footway lighting inventory and inspected the lighting columns. It was noted that the majority of the lights were old and in need of replacement. In his view there was nothing to be gained from the Parish Council managing the function itself. He therefore proposed that the Parish Council support the PFI initiative of WSCC providing there was consultation on the type of replacement. This was seconded by Mr Shrubb and all agreed.
(l) Pag/Head Coastal Strategy
Mr. Shrubb reported that the next meeting of the stakeholder was 7th January 2008.

101. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Letter re Kiosk, Shore Road
The Clerk reported a letter regarding this area. Mr. Tupper reported that he had made enquiries regarding the ownership of the kiosk, and that some immediate repairs and maintenance had been carried out. It was noted that the land surrounding the area was privately owned but the Parish Council agreed to consider additional seating in the area if East Wittering and Bracklesham Parish Council would agree to a joint project.
(b) Tree Warden WSCC
Mr. Buckland agreed to undertake the duties of Tree Warden.
(c) Sussex County Playing Fields Association
The Clerk reported a request for increase in subscription to £15.00 p.a. On a proposal by Mr. Shrubb, seconded by Mr. Tupper, the increase was agreed.
(d) CDC – East Wittering Parking Review
Mr. Tupper reported that he had attended the recent meeting. It was agreed to circulate the response paper to members.
(e) Letter re parking at the pavilion
The Clerk reported a request from the agent for contractors working in Rookwood Road to allow contractors to use the Pavilion car park so as not to take up spaces in Rookwood Rd.
Members agreed that personal vehicles only could use the car park (no large vehicles or HGV’s) also no litter should be left in the area. Priority must be given to bona fide users of the Pavilion and the use would be only for the period of construction.

102. FINANCE
(a) Balances at 30th November 2007 were £ 81,323.63
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows;
£ £
(i) Southern Electric Pavilion 296.53
(ii) J. Kenward Cleaning etc 868.00
(iii) C. Tranchant Pavilion Garden 40.00
(iv) South Coast Pest Control Sportsfield (05 and 06) 200.00
(v) Stearns Materials 25.26
(vi) Mrs J Brown Clerks Salary and mileage 1311.40
(vii) J. Hamper Potts Litter 112.00
(viii) J. Clay Allotment hedge 117.50
(ix) C Tranchant Pavilion Garden 40.00
3310.69

(c) On a proposal by Mr. Tupper, and seconded by Mr. Shrubb, payment of the above accounts was authorised by the Parish Council.
(d) Budget 2008/09
Mr. Shrubb reported that he was preparing the budget for 2008/09, which would be presented to members in January 2008.
(e) Grants 2007/08
The Clerk presented the list of grants applied for. Following discussion, on a proposal by Mr. Tupper, seconded by Mr. Shrubb, grants were awarded as follows;
CAB £250
Twinning Association £250
Youth Drop in Group £250
Samaritans £250
Victim Support £250
MMVS £250
WWPCC £600
4 Sight £250
(f) Clerks Salary
On a proposal by Mr. Shrubb, seconded by Mr. Martin it was agreed to discuss the Clerks salary in closed session.

103. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Stopping up of Highway Marine Drive
Members noted the consultation from GOSE. Members objected to this proposal as they wished to see the greensward retained as amenity land.
(c) Members noted the decision of the Planning Working party which had met before this meeting was as follows;

List No.45/07 WW/07/05084/FUL Field Number 2 Elms Lane West Wittering
Permanent stationed ancillary to agricultural/equestrian use of land
OBJECTION
WW/07/05287/DOM Walnut Tree Farm House Rookwood Road West Wittering
Upgrade existing domestic accommodation for guests/conversion.
CONDITION regarding separate unit of
accommodation
List No.46/07 WW/07/05494/DOM Anstey Chichester Road West Wittering
Erection of single storey extension, linking outbuilding to main house (existing dwelling).
CONDITION regarding separate unit of
accommodation
WW/07/05404/FUL Winters Moon East Strand West Wittering
Demolition of existing house and erection of new four bedroom replacement house.
OBJECTION re design
List No. 47/07 NONE
List No.48/07 WW/07/05625/DOM Thessaly Roman Landing West Wittering
Demolition of existing garage, ground floor extensions and new roof including dormers.
OBJECTION overdevelopment of plot, contrary to VDS, out of keeping, visually intrusive.

104. OTHER ITEMS FOR DISCUSSION
(a) Meeting of Peninsular Forum
Mr. Tupper reported that the next meeting would be held in the Pavilion on 11th December 2007 at
7.00pm.
(b) Tea Club
Mr. Hutton reported that the Tea and Chat Club needed a temporary place to meet and had asked
to use the Pavilion. This was agreed subject to a contribution of £5 towards electricity and gas.
Mr. Hutton agreed to arrange for the access to the kitchen to be altered so that it was more easily
accessible.
(b) Highways
Members noted several issues which needed reporting to WSCC. in particular the overgrown hedges at Itchenor Crossroads.

105. OPEN FORUM
Mr Shrubb reported further details to the meeting regarding the technical design of the Pag/Head
sea defences

106. CLERKS SALARY
On a proposal by Mr. Martin, seconded by Mr. Buckland it was agreed that the Clerks salary be increased to £5000 pa from 1st April 2007.

There were no questions from the public, therefore, there being no further business for discussion, the meeting closed at 9.10pm.