Thursday, December 01 2005

Minutes December 2005

WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 1st December 2005 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman) Mr. R. Shrubb, (Vice Chairman), Mr. R. Holmes, Mr. T. Tupper, Mr. D. Wright, Mr. J. Robertson, Mrs. J. Harper, and 10 members of the Public. Cllr Daws Chew and Cllr Taff Davies also in attendance.

90. APOLOGIES FOR ABSENCE
Mr. W.Buckland

91. MINUTES
Mrs. Harper stated that Minute 88(b) should state that the CDC agreed to purchase tree guards and subject to this amendment the minutes were proposed by Mr. Tupper, and seconded by Mr. Shrubb.

92. DECLARATION OF INTEREST (CODE OF CONDUCT)
Mr. Shrubb declared his interest in the item concerning Scotts Farm and Mr. Hopson declared his interest in the item concerning the development of the Council’s web site. Mr. Wright declared an interest in the sale of allotment land.

93. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mrs. Harper reported that there was a half plot vacant and that the hedge had been cut on the eastern boundary.
Regarding the sale of the allotment, the Chairman and Vice Chairman signed the appropriate agreement on behalf of the Council.
(b) Footpaths and Open Spaces.
There were no items to report.
(c) Sportsfield Management
Mr. Tupper reported that the gate needed replacing/rehanging and that this would be looked into. Regarding energy costs, he estimated a yearly figure of £1300 for all utilities. A telephone line had been installed in the office.
(d) Snowhill
Mr. Shrubb reported that he and Mr. Wright had inspected the gabions, and were awaiting further advice from the Harbour Conservancy. The Chairman opened the meeting to allow Mr. Smith from WWSC to address the meeting. He stated that the Club and members looked forward to future cooperation with the Parish Council particularly in the reinstatement of the gabions.
Mr. Wright queried the current level of fines in relation to the bye laws, and it was agreed that this needed updating.
Mr. Shrubb and Mr. Robertson reported on the meeting of the East Head Working Party, and that the National Trust had called for an environmental survey. Members agreed to await the outcome of continued discussions.
(e) Memorial Hall
Mr. Holmes reported that the power point for the tree had been completed.
(f) F&GP
Members noted the new dates for 2006
(g) Village Green
Members noted that the trees and hedge needed cutting back, Mr. Shrubb agreed to ask the usual contractor to organise this.
(h) Village Design Statement
Mr. Robertson reported that the group was now working on writing the planning guidelines.
(i) Web Site Working Party
Mr. Robertson informed the meeting that the new web site was now operational although still needed some work and that building the site would now be taking place.
(j) Twinning Committee
Mr. Hutton reported that the matter of representation had now been resolved, and Mr. Wright told
12/05
the meeting that future events planned included a regatta during an exchange visit.
(k) Footway Lighting
Mr. Tupper reported that the school had plans to install lighting in Pound Road. Members also discussed the possibility of improving lighting outside the pavilion and car park.

94. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) West Wittering Sailing Club
Mr. Wright declared an interest in this item. The Clerk reported a letter from the Sailing Club concerning the beach agreement. Subject to a clause stating that the agreement be immediately terminated if the beach became unusable, on a proposal by Mr. Shrubb, seconded by Mr. Tupper, members agreed to this proposal, and an exchange of letters would be arranged.
(b) Memorial Seat,
The Clerk reported a request for a memorial seat, which appeared to be on Cakeham Estates land,
and it was agreed to check this.
(b) Flood Survey
Mr. Shrubb agreed to undertake this on behalf of the Council.

95. FINANCE
(a) Balances at 26th November 2005 were £20554.31
(b) Additional accounts were passed for payment as follows; £
(i) Viking Direct Printing 45.81
(ii) Mr. Kenward Cleaning 285.00
(iii) Southern Electric Pavilion 380.23
711.04
(c) On a proposal by Mr. Tupper, and seconded by Mrs. Harper, payment was authorised as follows;
(i) Clerks Report 1,993.85
(ii) Items above 711.04
(iii) Total 2704.89
(d) Grant Applications 2005
On a proposal by Mr. Holmes, seconded by Mr. Tupper, grants were agreed as follows;
Neighbourhood Watch £100
CAB £200
MMVS £200
WWPCC £400
Drop in Youth Group £100
£1000

96. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Land at Scotts Farm, Cakeham Road
Members noted the letter from Mr. Howes of CDC and still expressed concern over the significant breaches of planning regulations on the site. It was agreed to keep this pressure on the District Council to make sure that these breaches were correctly dealt with.
(c) 20 Howard Ave, Development Control Committee
Mr. Tupper reported that this application had now been refused following the site visit.
Members also noted the 28 day notice served on the owner of land adjacent to Omega, Cakeham Road.
(d) Proposed additional telecom dish, Nunnington Farm
Mr. Hopson declared an interest. Members agreed that an environmental impact survey would be useful.
(e) Members noted the decision of the Planning Working party were as follows;
(f) List No.43/05 WW/05/03873/FUL New entrance, The Old
House at Home,
Cakeham Road, NO OBJECTION
WW/05/04004/DOM Conservatory, Finches
Elms Lane,
NO OBJECTION
List No.44/05 WW/05/04059/DOM Modification to porch,
conservatory, enlarged
garage, Field Fares, Elms
Lane,
NO OBJECTION
WW/05/04076/DOM Extension to garage,
velux window, 19
Cullimore Close
NO OBJECTION
List No. 45/05 WW/01/00248/DOM Renewal – COU to
create bedroom in roof
space,
NO OBJECTION
(g) Bramber Nursery
The Chairman opened the meeting to allow the owner and applicant to address the meeting and outline the detail of the various applications and use of the land. The Parish Council supported the applicant.

97. OTHER ITEMS FOR DISCUSSION
(a) Highways
Overgrown hedgerows reported along Chichester Road at Pump Bottom on both sides of the
carriageway and in Pound Road.

98. OPEN FORUM
Mr. Bird enquired about the progress of the proposed footway along Cakeham Road. Mr. Smith raised his concern over the future of the sea defences.

There being no further business for discussion, the meeting closed at 9.05pm.