Thursday, April 28 2016
Minutes April 2016
MINUTES of the Meeting of the Parish Council, held on Thursday 7th April 2016 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman) Mr R Hutton (Vice Chairman) Mr R Lewis, Mrs H Codrai, Mrs J Barrett, Mr K Martin, Mr D Sadler, Mr W Buckland and 8 members of the public. Cllr Barratt and Cllr Montyn also present.
39. APOLOGIES FOR ABSENCE – None
40. DECLARATIONS UNDER THE CODE OF CONDUCT –Mr Shrubb and Mrs Codrai declared a personal interest in the planning application for Thatch End, Mr Martin declared and interest in the applications for 15, Southcote Ave, West Wad and Oakleigh, Elms Lane.
41. URGENT ITEMS – The Chairman referred to several items which he wished to report to the Council. Noted that the Council could now advertise its vacancy for co-option, also that the Chairman had discussions with Itchenor PC regarding land drainage. He also reported on possible S106 contribution towards the drainage work at the Sportsfield and maintenance of Ellanore Lane. Cllr Martin added the recent request to use Snowhill for a family gathering; this was agreed subject to no permission being given for balloons to be released as these are an environmental hazard.
42. PLANNING
a) Noted the decisions of the Council are as follows;
| List No | Reference | Application details |
| 9/16 | WW/16/00575/DOM | Mr Jeremy Baker Westgate Ellanore Lane West Wittering Reconstruction of roof to provide loft accommodation. OBJECTION – Visual detriment in CA, imposing on neighbouring properties. |
| WW/16/00611/PLD | Mr & Mrs A Barontini 6 Cunliffe Close West Wittering West Sussex Proposed rear extension.NO OBJECTION | |
| WW/16/00623/TCA | Mr Stuart Power Atherstone House Elms Lane West Wittering West Sussex Notification of intention to reduce heights by 3m on 1 no. Sycamore tree (1), 3 no. Ash trees (2, 4 and 13), 1 no. Pear tree (3), 2 no. Norway Maple trees (5 and 6), 1 no. Birch tree (14). Reduce heights by 2m on 1 no. Sorbus spp. (7), 2 no. Norway Maple trees (8 and 10), 1 no. Pear tree (9) and 1 no. Malus spp. (11). Reduce heights by 1.5m on 1 no. Birch tree (12), 1 no. Horse Chestnut tree (15) and 1 no. Sorbus spp. (16). Crown reduce by 1.5m (back to old cuts on 2 no. Norway Maple trees (17 and 25) and 1 no. Birch tree (26). Crown reduce by 1.5m (all round on 1 no. Holm Oak tree (18). Crown reduce by up to 1m (all round to shape) on 6 no. Mixed trees in a group (19-24). Trim to remove one season’s growth on 1 no. Holly tree (27).NO OBJECTION | |
| 10/16 | WW/16/00568/DOM | Ms L Powell 9 Harrow Drive West Wittering West Sussex Proposed single storey side extension. NO OBJECTION |
| WW/16/00616/FUL | Mr & Mrs E Kump Saltmarsh Ellanore Lane West Wittering Erection of replacement dwelling. NO OBJECTION, COMMENT Re garage not to be used as a separate unit of accommodation. | |
| WW/16/00678/DOM
. |
Mrs Olivia Robertson 15 Southcote Avenue West Wittering Addition of a dormer. NO OBJECTION | |
| WW/16/00793/TPA - | Mr Robin Gritton Oakley Elms Lane West Wittering Chichester Crown reduce by 40-50% (back to old wound points) on 2 no. Silver Birch trees within Area, A5. Crown reduce by 33% on 2 no. Oak trees (T1 + T3) and 1 no. Holly tree and crown reduce by 33-40% (back to pruning points) on 1 no. Silver Birch tree. All within Area, A6. Both Areas subject to WW/70/01128/TPO.NO OBJECTION | |
| 11/16 | WW/16/00802/FUL | Mr D Rusbridger 1 And 2 West Cottages Cakeham Road West Wittering Provide new vehicular access to 1 and 2 West Cottages. COMMENT Re shared use path and replacement hedge |
| WW/16/00811/DOM | Mr & Mrs Wyatt 39 Marine Drive West West Wittering Proposed balcony extension with privacy screening. COMMENT Re use of opaque glass | |
| WW/16/00825/DOM | David Toms West Wad 13 The Wad West Wittering Demolition of existing garage and construction of new garage with pitched roof extending over existing extension. NO OBJECTION | |
| WW/16/00835/DOM | Ms D Clausse Moondance 20 Russell Road West Wittering West Sussex Replacement pitch roof with glazed gable. NO OBJECTION | |
| WW/16/00861/DOM | Mr Dan Pound Seasalt West Strand West Wittering Chichester Proposed replacement chimney. NO OBJECTION | |
| WW/16/00871/DOM | Mr Darren Ling 7 Royce Close West Wittering West Sussex PO20 8ND
Proposed rear ground floor extension and first floor extension over the existing garage. NO OBJECTION |
|
| 12/16 | NONE | |
| 13/16 | WW/16/00691/ELD | Mr P Martin-Dye Leander Roman Landing West Wittering Digging and laying of foundations for replacement dwelling, part demolition of existing dwelling and formation of new vehicular access. OBJECTION Inappropriate to comment whilst an further application is under consideration. |
| WW/16/00945/REM | Mr And Mrs Simmons Thatch End Seaward Drive West Wittering Approval of reserved matters following outline planning permission WW/15/00575/OUT in respect of appearance and landscaping.NO OBJECTION |
43. ENFORCEMENT MATTERS
Noted that Church Rd safety measures had been raised by EW&P PC and agreed to support issues raised by EW&B. The Council also noted that a Focus Group meeting had been postponed as SW had not submitted their report for the Manhood peninsula.
44. NEIGHBOURHOOD DEVELOPMENT PLAN – UPDATE
The Chairman reported that the Steering Group would be using the open forum of the Annual Parish Assembly to introduce the new NDP to be held on 19th May 2016 in the Cricket Pavilion. Mr Martin queried the agreement for the additional hours payment to the Clerk as no limit had been agreed.
45. COMMUNITY ASSET REGISTER
Mr Martin proposed that the old Butchers premises in Rookwood Rd be listed in the Community Asset register. This was seconded by Mr Lewis and members agreed.
46. MINUTES AND MATTERS ARISING
On a proposal by Mr Lewis, seconded by Mr Buckland the minutes were agreed and signed by the Chairman.
47. DISTRICT AND COUNTY COUNCILLOR UPDATE
Cllr Montyn confirmed that proposals for an SSZ and safety measures in Church Rd EW were being progressed. The meeting noted the current position regarding the A 27 consultation. Cllr Barratt reported that the Youth Club plans had been informally supported at CDC. Members noted that the issue of the Travellers site in Birdham would go to court in August. Noted that CDC recommendations for the boundary review were broadly in line with the views of the Parish Council.
48. CLERKS REPORT
a) Allotments – No items to report
b) Footpaths and Open Spaces – Mr Shrubb reported that quotes were being sought for a further Operation Watershed bid. He added that he had met with Itchenor PC regarding a land drainage cluster group to look at a wider area. Mr Sadler reported the ditch in Cakeham Rd was dangerous and it was agreed to report this to the EA. Regarding the proposed diversion to the footpath at Hales Farm, this was supported.
Mr Hutton reported on the quote for the landscaping of the Marine Drive triangle and his report which had been circulated. Noted that a local business contractor had agreed to water when required in return for placing a small advertising board on site until the plants were all established. On a proposal by Mr Sadler and seconded by Mr Lewis the proposals detailed in the report were approved.
Mr Shrubb reported that the dog bin in Elms Lane had been vandalised. He proposed a replacement bin, this was seconded by Mr Hutton and approved. Members also discussed additional cuts to Marine Drive car park; on a proposal by Mr Martin and seconded by Mr Sadler it was agreed to obtain quotes for 1 additional cut per month until September each year. Mr Sadler suggested the boundary fence needed replacing and agreed to measure it for specification purposes.
Mr Buckland reported on the seat survey he had undertaken. Noted seats requiring urgent attention and agreed to replace one seat with one from the far side of the Sportsfield.
c) Sportsfield and Millennium Meadow – Mr Lewis suggested that the Football Club be charged £10 for holding their presentation evening at the Pavilion; this was agreed. Mr Lewis reported on S IO6 monies for sport and leisure, and members noted that monies could be made available for the drainage improvements to the sports pitch surface. On a proposal by Mr Hutton seconded by Mr Lewis it was agreed to obtain a further competitive quote and prepare the evidence for CDC. Members also discussed the maintenance of the goal mouth areas and on a proposal by Mr Hutton and seconded by Mr Lewis it was agreed to authorise the WP to organise this work up to a sum of £1000. It was also noted that the diseased oak tree should be removed after the nesting season and when the site is dry. A further tree which was split also needed removal and it was agreed to organise this as soon as possible. Mr Sadler suggested the trees should be replaced and Mr Buckland agreed to look into this. It was also agreed that subject to the Football Clubs written confirmation the floodlights on the field would fall within the Councils ownership to ensure H&S compliance.
d) Snowhill – Mr Buckland reported a broken seat on the slipway at Snowhill which Mr Shrubb agreed to look at urgently. Noted a number of boats on Snowhill with no permits. Agreed to the proposed family gathering on Snowhill as requested but agreed no balloons, no parking and no cordon would be permitted.
e) Finance – Members noted the budget monitoring reports circulated for information.
On a proposal by Mr Hutton and seconded by Mr Martin, accounts for payment were authorised as follows;
| Payee | Details | ||||
| Natural Land Management | Strim Cycle path | 270.00 | |||
| SSE | Conveniences | 110.52 | |||
| Britisg Gas | Pavilion | 201.21 | |||
| Paine Manwaring | Conveniences – replace valves | 270.24 | |||
| Paine Manwaring | Replace lights | 512.94 | |||
| Seton | Tags for benches | 65.94 | |||
| CDC | NNDR | 357.84 | |||
| SALC | Subscriptions | 838.47 | |||
| R Broadbridge | Remove tree | 200.00 | |||
| Wicks Farm | Mowing | 196.50 | |||
| CDC | EHCIAG subs | 350.00 | |||
| Playsafe | Repairs to play area | 2468.40 | |||
| Wicks Farm | Keys | 18.43 | |||
| Mr S Ruff | Footpaths | 260.00 | |||
| Mrs J Brown | Clerks salary and mileage | 1119.03 | |||
| Mr D Waller | Litter | 100.00 | |||
| Mrs M Waller | Caretaking | 200.00 | |||
| Mr S Ruff | Mowing and strimming | 240.00 | |||
| HMRC | Liabilities | 151.35 | |||
| TOTAL | 7,930.87 | ||||
f) Communication and web site –Noted that the suggested amendments had been carried out and further design work was being done. Agreed further WP meeting to be held on 12th April 2016 at 6pm.
g) Parish Assets/Footway Lighting – No items to report
h) Memorial Hall – Noted refurbishment planned
i) Twinning – Noted visit from France in June 2016
j) East Head/CIAG – Mr Sadler asked about access to the beach since the shingle has been replenished. Agreed to ask CDC and EW&B PC about improvements at the end of Shore Rd.
k) Emergency Planning No items to report
l) Parish Church – No items to report
m) Peninsula Forum – No items to report
49. –CORRESPONDENCE
Members noted items listed in the Clerks report had been circulated.
a) SSALC – details of training – Noted
50. OTHER ITEMS FOR DISCUSSION
a) South Chichester CLC – Mr Martin asked the Clerk to find out what the position was with regard to the Pound Rd TRO.
b) Footpath, The Wad – Wellsfield – Mr Martin reported that the surface needed maintenance. Mr Shrubb agreed to investigate.
51. OPEN FORUM
There being no further business for discussion the meeting closed at 10.00 pm.
Signed:………………………………………………………………….. Chairman
Date: …………………………………………………….
The next meeting of the Parish Council will be held on Wednesday 4th May 2016 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk