Friday, April 27 2012
Minutes April 2012
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, held on Thursday 5th April 2012 in the Sports Pavilion, Rookwood Road, West Wittering.
PRESENT: Mr R Shrubb, (Chairman), Mr K Martin, (Vice Chairman), Mr W Buckland, Mr C Pine, Mrs C Megeney, Mr D Wright, and 11 members of the public.
33. PCSO UPDATE
PCSO Rose Bainbridge updated the meeting on recent initiatives and confirmed that there had been no reports of animal poisoning. She also informed the meeting that a new officer, Ollie Broad had been appointed to the Witterings area.
34. APOLOGIES FOR ABSENCE
Mrs S Smith, Mrs K Simmons, Mr I Parker
35. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr Shrubb declared an interest in the planning application for Moat House, Chapel Lane. He left the meeting to sit in the public gallery and Mr Martin chaired the item on planning. Mr Shrubb returned to the chair after this item.
36. PLANNING APPLICATIONS
| List No | Reference | Application details |
| 9/12 | WW/12/00523/DOM | Mr And Mrs DM Hicks Moongate West Strand West Wittering Replace existing front garden fence with wall and fence in same location NO OBJECTION |
| WW/12/00731/LBC | Mr And Mrs J Hall Nore House Snow Hill West Wittering, Demolition of existing rear lean-to, garage and shed. Erection of single storey rear extension. Erection of new garage/store and minor alterations.
NO OBJECTION |
|
| WW/12/00815/FUL | Mr And Mrs Ian And Claudine Slatter Sandpipers Berry Barn Lane West Wittering Construction of replacement dwelling and detached garage.
NO OBJECTION |
|
| 10/12 | WW/12/00730/DOM | Mr And Mrs J Hall Nore House Coastguard Lane West Wittering, Demolition of existing rear lean-to, garage and shed. Erection of single storey rear extension. Erection of new garage/store and minor alterations
NO OBJECTION |
| WW/12/00799/DOM | Mr & Mrs Gemma Monk Thetis House Cakeham Road West Wittering, Single storey front extension following demolition of existing porch. NO OBJECTION | |
| 11/12 | WW/12/01091/TPA | Mrs June Stiff The Coach House Pound Road West Wittering Crown reduce by 25% on 1 no. Horse Chestnut tree (T1) subject to WW/02/01145/TPO. NO OBJECTION |
| 12/12 | WW/12/00890/FUL | Mr & Mrs H Mote Land South Of Moat House Chapel Lane West Wittering, Change of use of redundant agricultural barn to B1 (business) use. Provision of lean-to cycle and bin store. OBJECTION, Lack of access, foul water disposal and no detail as to proposed use in rural setting |
| 13/12 | NONE |
37. MINUTES
On a proposal by Mr. Martin, seconded by Mr. Wright, the minutes were approved and signed by the Chairman.
38. COUNTY AND DISTRICT COUNCILLOR UPDATE
Cllr Montyn agreed to represent the Council at the forthcoming Development Control Committee and in particular the objection to the planning application for Moat House. He referred to the resurfacing of Pound Rd and the re painting of the yellow lines and asked the Council to consider support for further restrictions because of issues regarding obstruction. He also reported that the extension to the cycle path was almost complete with the disruption to the road network kept to a minimum. Mr Wright proposed a vote of thanks to Cllr Montyn, which was seconded by Mr Shrubb.
Cllr Barrett gave an update on the Youth Club, and reported progress regarding the ownership of the premises and additional funding from surrounding parishes. On a proposal by Mr Wright, seconded by Mr Martin it was agreed to consider the Councils contribution at its meeting in may.
39. CLERKS REPORT
(a) Allotments
Members considered the recommendation of the Working Party’s rent review. It was proposed the increase rents from 1st October 2013 by 15%, 2014 by 10% and 2015 by 10%. Considering there has been no increase for at least 3 years this would equate to a 5% increase over the total period. It was agreed to contact the Allotment Association for feedback regarding these proposals and also to find out whether the Association would consider supporting the installation of a rabbit proof fence. Members agreed to consider the outcome at the next meeting.
(b) Footpaths and Open Spaces
Mr. Shrubb reported that the fence had now been moved to maintain the path width.
(c) Sportsfield and Millennium Meadow
Members noted that the new Croquet rink had been officially opened. Members also agreed to the Football Club placing a temporary sign at the entrance to the Sportsfield on match days. Mr Shrubb reported that following the risk assessment of the Sportsfield, the fence on the northern boundary needed replacing. Three quotes had been sought, and two returned as follows:
Contractor A £5578.17
Contractor B £4618.06
On a proposal by Mr Shrubb, seconded by Mr Wright, it was agreed to accept the lowest quote. Members also recorded a vote of thanks to Mr Hutton.
Members also wished to thanks the Sailing Club and West Wittering Estates for their work in preparing the beach and chains at Snowhill.
(d) Memorial Hall
Members noted that a new bookings Secretary had been appointed.
(e) Finance
Members discussed the continued support for the Community Warden Scheme. Mr Shrubb reported that the contribution in 2011 was £1500 and that the same amount had been budgeted for in 2012. Following discussion it was proposed by Mr Buckland to increase the contribution to £1600, this was seconded by Mrs Megeney and agreed by members.
(f) Village Green
No items to report.
(g) Twinning
No items to report.
(h) Communications and Web Site
Mr Martin referred to the information circulated concerning the web site “West Wittering on line” and whether the Council supported a link on its own web site to a commercial organisation. It was agreed that the Working Party would consider the implications of including such links and report back to the Council.
(i) EHCIAG/EA Flood Defence
Mr Martin reported that there would be a site visit for members of EHCAIG in June. It was noted that work to The Hinge was ongoing with breast work repairs also carried out. Regarding the flood defence bank, it was noted that F/P No.1 would be closed from 16th April 2012 whilst work was undertaken. A meeting had been held regarding access to the Crab Pool. The current access did not comply with the criteria for disabled access, but it was felt that ramps would not be appropriate at the location. It was the view of the meeting that access would have to be restricted to steps and the EA, concerned about the disabled access agreed to seek legal advice.
The Chairman allowed Mr Hammett of West Wittering Estates to speak to members. He stated that if it was a legal requirement to install a path, then the surface did not have to be tarmac and could be of material more acceptable to the rural nature of the site.
(j) Emergency Planning
No items to report.
(k) Northfield – Low Cost Housing Project
Members noted the site visit arranged for 12.30 on 20th April 2012.
(l) Footway Lighting
Mr Martin reported that he had discussed the Councils requirements for programmable units on its lighting columns. It was agreed to write to WSCC indicating the Councils desire to utilise this option as the contract required a certain number to be installed. Members noted that this would defer the programme of replacement columns until September.
40. CORRESPONDENCE
(a) Members noted that items as listed in the Clerks report had been circulated.
(b) Election of Sussex Police Commissioner
The Clerk reported that the Pavilion would be used as a Polling Station on 15th November 2012.
41. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Mobile Computer Services | CCTV link to remote network | 90.00 |
| Mrs M Waller | Caretaking service | 200.00 |
| CDC | Paladin rental | 141.05 |
| CDC | NNDR | 329.76 |
| Mrs J Brown | Petty Cash 2011/12 and Norton 2012 | 38.00 |
| CJS | Cleaning materials | 85.87 |
| SALC | Subscription | 767.38 |
| AEG Pest Control | Pest control – Allotments | 350.00 |
| K Palmer | Signs – Snowhill | 20.00 |
| Mr J Watts | WWSC Shingle | 263.64 |
| Southern Electric | Sports Pavilion | 329.80 |
| C Skinner Landscapes | Tree work | 866.40 |
| Wicks Farm | Trees and whips – Millenium Meadow | 54.60 |
| Wicks Farm | Materials – litter picking | 2.52 |
| Knight Fencing | Posts – Snowhill | 310.12 |
| Channel Safety Systems | Service Fire alarm – Pavilion | 152.63 |
| British Gas | Sports Pavilion | 254.25 |
| M J Rose | Service boiler – Pavilion | 196.80 |
| SALC | LCR | 15.50 |
| Mr S Ruff | Village Green and play area cut | 230.00 |
| TOTAL | 4698.32 |
(b) On a proposal by Mr Martin, and seconded by Mr. Wright, payment of the above accounts was authorised by the Parish Council.
42. PLANNING
(a) Dolphins, Rookwood Lane
Members noted a letter concerning change of use to Rookwood House, and agreed that the matter should be dealt with by the Enforcement team at CDC.
(b) Meeting re development – Donnington Parish Council
Mr Martin reported on the recent meeting to discuss development on the Manhood Peninsula. He proposed that the matter be dealt with by the Peninsula Forum and by CDALC, which was agreed by the meeting.
(c) West Itchenor VDS Update
Members noted the update to this document and the request for approval of parish zones. It was agreed to ask for an electronic copy of the document to allow members to comment.
(d) West Wittering Parochial Church School – D&A Statement
Members discussed the D&A statement in support of the Schools planning application. Following discussion it was agreed that this was a good design.
43. OTHER ITEMS FOR DISCUSSION
(a) Highways
Members noted the overgrown hedge at Romany in Piggery Hall Lane and asked why this was not attended to by WSCC when they were in the area.
(b) Enforcement matter
It was also reported that there were 2 caravans sited on the land behind Tanglewood, Briar Ave and a large gate post structure had been installed. It was agreed to report this to CDC.
44. OPEN FORUM
Mrs Mavity raised the issue of parking and obstruction in Pound Rd. It was agreed to report this to the appropriate authorities and invite residents to write to the Council if they wished the Council to support further waiting restrictions.
Mr Morton asked whether there were grounds to reduce the speed limit in Cakeham Rd adjacent to the cycle path.
Mr Bird invited members to the Open Day at the Croquet Club at 2.00pm on 6th May 2012.
There being no further business for discussion the meeting closed at 8.40 pm.
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 3rd May 2012 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk