Monday, May 02 2011
Minutes April 2011
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council, held on Thursday 7th April 2011 in the Sports Pavilion, Rookwood Road, West Wittering.
PRESENT: Mr. R Hutton, (Chairman) Mr. R. Shrubb, (Vice Chairman) Mr. S. Colwell, Mr. T. Tupper, Mr. K. Smith, Mr. K. Martin, Mr. D Wright, Mr. W. Buckland, Mr. J Robertson, and 7 members of the public.
35. APOLOGIES FOR ABSENCE
NONE
36. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Smith declared an interest in the planning application for 2 Watersedge Gardens and Mr Hutton declared an interest in the application for 32 Marine Drive.
37. PLANNING APPLICATIONS
(a) New Lifeguard Hut, West Wittering Estates.
Although this application had yet to be validated the Chairman opened the meeting to allow the new Managing Director of West Wittering Estates to answer questions regarding this application.
(b)
List no Reference Application details
9/11 NONE
10/11 WW/11/00621/FUL
Bramber Cottage Chichester Road West Wittering Chichester
Change of use of land to residential. Erection of detached double garage and workshop, with office/storage in the roof and balcony to southern elevation.
NO OBJECTION
WW/11/00741/FUL
Chambon Rookwood Road West Wittering Chichester
Proposed dwelling.
OBJECTION Adverse impact on street scene, overdevelopment
WW/11/00902/DOM
2 Watersedge Gardens West Wittering ,
Single storey extension to south elevation
NO OBJECTION
11/11 WW/11/00611/DOM
Pagewood East Strand West Wittering, Dormers to rear (south) and side (west) elevations, additional level to existing staircase (resubmission of 10/02879/DOM).
NO OBJECTION
WW/11/00687/FUL
Vikings West Strand West Wittering, Demolition of the existing dwelling and erection of replacement dwelling with detached garage, pool house and pool.
OBJECTION Contrary to VDS, roof style
WW/11/00803/DOM
30 Marine Drive West, West Wittering, Single storey rear/side front infill with balcony over and new porch: gable built up and insertion of dormers: internal and external alterations to suit.
NO OBJECTION
WW/11/00818/DOM
32 Marine Drive West Wittering, Proposed roof alterations and single storey side and rear extension.
NO OBJECTION
12/11 WW/11/00974/DOM
18 Culimore Close West Wittering, Installation of 1 no. Velux rooflight on east elevation.
NO OBJECTION
13/11 NONE
38. MINUTES
On a proposal by Mr. Martin, seconded by Mr. Tupper, the minutes were approved and signed by the Chairman.
39. DISTRICT AND COUNTY COUNCILLORS REPORTS
No items to report.
40. CLERKS REPORT
(a) Allotments
Mr. Tupper reported that all plots were let and that there were a number of applicants on the waiting list. He proposed that a NTQ be issued by the Clerk to the holder of plot 58 this was seconded by Mr Hutton and all agreed.
(b) Footpaths and Open Spaces
Members noted the revised budget price for the extension to the east /west path at £167,000.00. It was agreed to apply for grant and the Clerk was asked to write a letter of application before the meeting in May 2011.
Mr. Shrubb reported that 3 quotes for additional footpath maintenance had been sought, however only 1 had been returned. This work was grant funded and the price was £4547. Mr Wright proposed that the Parish Council agree the quote and proceed with the work, which was seconded by Mr Martin and agreed by all members.
It was noted that some roof tiles on the Bus shelter at Joliffe Rd were missing again and in danger of falling off the roof. Mr Hutton agreed to organise a replacement roof using artificial slate or similar and a quote for a window opening on the eastern side.
(c) Sportsfield
Mr Tupper reported that the field barrier had been repaired but that the new padlock had been vandalised. Mr Shrubb agreed to look at this.
Regarding the arrangements for caretaking, Mr Tupper referred to details he had circulated to members regarding the proposals. Mr Martin asked where the budget for the cost of this would be found. Members noted a saving on the current cleaning arrangements and some changes to the litter picking contract which would include the Sportsfield. It was agreed to start the new contract in May 2011, on a 3 month trial basis, with a review after 3 months. With a right to terminate on each side with 1 months notice. It was agreed the contract sum would be £200 per calendar month payable in arrears on presentation of invoice. Members noted that Mr Waller had agreed in principle to carry out the caretaking contract, and it was further agreed that his primary point of contact would be the Chairman or the Clerk. On a proposal by Mr Tupper, seconded by Mr Wright members agreed that the caretaking contract should be offered to Mr D Waller.
(d) Snowhill
Mr. Colwell reported that he had the new stakes and would arrange for Mr Ruff to install them.
(e) Memorial Hall
Mr Wright reported on new car parking arrangements.
(f) Finance
The Clerk updated members on the quotes for insurance and that 1 further quote was awaited.
(g) Village Green
Mr Martin queried whether replacement trees had been planted following the removal of 2 dead trees. This was confirmed.
(h) Twinning
No items to report.
(i) Web Site and Communications
Members noted that the web site had been down whilst files transferred to the new server.
(j) Footway Lighting
The Clerk reported that the Parish Council needed to contact SEC direct for the quote for the changes to night time lighting rather than WSCC.
(k) EHCAIG/EA Flood defences
There were no items to report from EHCIG.
Mr. Martin reported that the West Wittering Flood Action Group had met on 2nd April. The group had resolved to hold the donations pending the EA funding being confirmed and that it would seek charity status. He reported that Andrew Tyrie MP was supportive of the scheme, and that comments from EA were positive. Members agreed that key points from this meeting should be featured on the Parish Council web site.
(l) Emergency Planning
No items.
(m) Summerfield Rd Project Liaison
Mr. Smith reported that the S106 agreement was now in place, and planning consent granted. It was noted that Mr Irving would attend the meeting in June to provide an update on the project.
41. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Chichester Harbour Conservancy
Members noted a letter from the Chichester Harbour Conservancy regarding changes to planning and design guidelines in the AONB. It was agreed to invite the officers to speak at the Annual Parish Assembly on 19th May 2011.
42. FINANCE
(a) Accounts for payment were authorised as follows;
Payee Details £
Mr C Tranchant Pavilion garden (November) 40.00
Holdens Nursery Trees 47.28
Mr. S. Ruff Grasscutting etc 360.00
Mr. J. Hamper Potts Litter picking 112.00
Keen Gardening Footpath maintenance 3062.00
SALC Subscription 786.51
Mr. J Kenward Pavilion cleaning and bus shelters 1612.00
CDC Paladin hire 135.20
CDC Subscription, EHCIAG 350.00
Dantherm Service Air handling Unit 783.60
CDC NNDR 311.76
Mrs J Brown Petty Cash 2010/11and sundries 93.08
Chris Skinner Tree planting 60.00
S Dobbin Budget monitoring 250.00
Southern Electric Pavilion 457.07
British Gas Pavilion 279.20
CJD Vehicle Engineers Pavilion field barrier repair 121.27
Total 8860.97
(b) On a proposal by Mr. Martin, and seconded by Mr. Tupper, payment of the above accounts was authorised by the Parish Council.
(c) S137 payment
Members noted the request from the West Wittering Flood Action Group for payment of the approved grant of £10,000.00. On a proposal by Mr Smith, seconded by Mr Colwell members agreed to pay the approved grant, using its powers under S137 of the Local Government Act 1972 on the basis that the organisations awarded grant provided either services to a significant proportion of the electorate or a project benefiting a significant proportion of the Parish.
43. PLANNING
The Clerk reported that the unauthorised balcony at 25 Chaucer Drive had been removed.
44. OTHER ITEMS FOR DISCUSSION
(a) Mr Wright expressed his personal thanks to all those Councillors who were retiring from the Parish Council. Members noted that the arrangements for co option had been put in place with informal interviews arranged for Monday 9th May 2011.
(b) Mr Smith reported litter on the verge from Joliffe Rd towards East Wittering and the overgrown garden of 5 Joliffe Road which was causing a nuisance to residents. It was agreed to report this to the District Council.
(c) On behalf of the Council Mr Hutton thanked all members who were retiring for their support and work during their term of office and wished them well for the future.
45. OPEN FORUM
Mr Tayler asked the Council to consider some form of barrier to prevent access onto the green at Snowhill.
There being no further business for discussion the meeting closed at 9.0 pm.
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 12th May 2011 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk