Friday, April 30 2010

Minutes April 2010 (draft)

WEST WITTERING PARISH COUNCIL

MINUTES of the Meeting of the Parish Council, held on Thursday, 1st April 2010 in the Sports Pavilion, Rookwood Road, West Wittering

PRESENT: Mr. R Hutton, Mr. R Shrubb, (Vice Chairman) Mr. D Wright, Mr. K Smith, Mr. J Robertson, Mr. K. Martin, Mr. W Buckland, Mr T Tupper, Mr S. Colwell and 4 members of the Public. Cllr P Montyn and G Barrett were also in attendance

33. APOLOGIES FOR ABSENCE

None

34. DECLARATIONS UNDER THE CODE OF CONDUCT

Mr. Wright declared an interest in the planning application for “Camber Court”. Mr. Colwell declared an interest in the application for “Delta” and Mr. Shrubb declared a prejudicial interest in the matter of the quote for cutting the Sportsfield.

35. PLANNING APPLICATIONS

Members considered the following planning applications and the meeting was opened to allow the public to address the Council. The decisions of the Council are set out below.

List No.9/10 WW/10/00721/PLD 10 Holmwood Close West Wittering Single storey rear extension. NO OBJECTION

List No.10/09 WW/10/00226/DOM Camber Court Rookwood Lane West Wittering, Introduction of timber boat ramp in position of existing concrete ramp. Replacement of oak fencing and cladding of existing brick wall and cover to form small store.NO OBJECTION

List No.11/09 NONE

List No.12/09 WW/10/01100/DOM Seahome 5 Russell Road West Wittering.Extension to existing roof for the conversion of the roof space and a new pitched roof to the detached garage.NO OBJECTION

36. DELTA, EAST STRAND ,WW/10/00436/DOM

The Clerk reported that the planning agent for the applicant had requested that the Parish Council reconsider its objection and had submitted further details regarding the application. Members agreed to follow the guidance of the VDS, in relation to the gaps or spaces between dwellings and did not wish to withdraw their objection.

37. MINUTES

Subject to a proposal by Mr. Martin seconded by Mr. Tupper that Minute 31(a) should read “that the issue of combining the TRO for Pound Rd and Rookwood Rd had been raised. Mr. Downey confirmed that he recognised the Parish Councils concerns and agreed that WSCC would not allow objections to the Pound Rd order to hold up the Rookwood Rd one”, the minutes were agreed and signed by the Chairman..

38. CLERKS REPORT

(a) Allotments

Mr. Tupper reported on the recent meeting with representatives of the Allotment Association and plot holders. It was agreed that 3 or 4 allotment holders would meet with the Allotments Working Party on a regular basis and that the Allotment Association would try and become more proactive in the management of the site. Mr. Colwell agreed to be a member of the Working Party.

It was noted that plot 22b needed strimming and on a proposal by Mr. Shrubb, seconded by Mr. Hutton, members agreed to authorise Mr. Tupper to arrange for the work to be carried out.

(b) Footpaths and Open Spaces

Mr. Shrubb reported that he was waiting for the WSCC team to begin the maintenance of the footpaths. Regarding the progress of the project for the E/W path, the Clerk reported that WSCC would now provide a regular update for the Council before its monthly meeting. Members noted information from the TRO Officer at WSCC regarding the Pound Rd and Rookwood Rd proposals. On a proposal by Mr. Wright, seconded by Mr. Tupper members agreed that based on the information from WSCC, to withdraw their concerns at the combining of the two orders.

The Clerk reported that the sale of the area of land known as “no man’s land” in the corner of the Millennium Meadow had been completed. Owing to a discrepancy in the title deeds, an additional fee for legal costs had been incurred. The purchaser offered to pay half this fee and on a proposal by Mr. Wright, seconded by Mr. Robertson, members agreed to accept this offer.

Members considered the quote from Wicks Farm for mowing the Sportsfield. Mr. Shrubb left the meeting at this point. The Clerk reported that the cost for 2010/11 would be £152 per cut plus VAT which was the same as 2009/10. On a proposal by Mr. Colwell seconded by Mr. Buckland, the quote was accepted and Mr. Shrubb re joined the meeting.

(d) Snowhill

Mr. Shrubb reported on the meeting with the Beach Committee of the Sailing Club regarding beach maintenance. It was agreed that 1 load of shingle was required and this was approved by the Council.

It was further noted that some posts and stakes needed replacing.

Mr. Colwell agreed to research and report back to the Council regarding a policy for multi hulled craft moored on the Parish chain. Mr. Tupper reported that he would chase the contractor to move the earth bank on the Sportsfield. He also reported that the ceiling in the gents toilet needed repairing and repainting following the leak last winter.

(e) Memorial Hall

No items to report.

(f) Village Green

No items to report

(g) Snowhill

The Clerk reported the requests for memorial seats at Snowhill and that members had agreed to consider whether there was any space at Snowhill for any more seats. Mr. Wright and Mr. Martin confirmed that resident’s views were that there were already sufficient seats on the green and any more would not be in keeping. It was suggested that a better site would be on the Sportsfield or the Millennium Meadow. Mr. Shrubb also suggested that seats would be acceptable further along Footpath no1, subject to landowner’s approval.

Mr. Colwell asked the Working Party to meet to inspect the parish chain. Members asked Mr. Colwell to investigate the cost of replacing the chain and report back to the Council.

(h) Twinning.

No items to report.

(i) Web Site and Communication

Mr. Martin reported that the numbers of visits to the web site were being maintained. It was agreed to offer to put information including minutes and reports from the East Head Coastal Advisory Group on the web site. Mr. Martin also reminded members that the next edition of the newsletter was due in June so a meeting would be arranged in May to discuss the content.

(j) Footway Lighting

Members noted the new agreement in respect of the arrangements for the PFI. On a proposal by Mr. Martin, seconded by Mr. Smith, it was agreed to sign the legal agreement.

(k) East Head Coastal Advisory Group and West Wittering flood defence.

Mr. Robertson reported on the EHCAG meeting and also the EA meeting on flood defence. It was agreed that in future these reports would be presented as separate agenda items.

H reported that the EHCAG team was waiting for the geomorphology update from the consultant following the surveys on East Head. It was noted that sand had built up on East Head and would last for 3-10 years. He also reported that the group was looking at triggers for action to be documented in the Beach Management plan.

He reported on the meeting with the EA regarding West Wittering flood defences. Three options have been identified, including holding the line at Snowhill. The EA will prepare the details of the 3 options and will hold consultation events in West Wittering.

(l) Emergency Planning

No items to report.

39. CORRESPONDENCE

Members noted that items as listed in the Clerks report had been circulated.

(a) Garages, Summerfield Rd

Members noted a letter from a resident of Summerfield Rd concerning the high level of charges for garages in Summerfield Rd. As the landlord of the garages is Hyde Martlett, the Parish Council agreed to write to them expressing its concern that this could have a negative impact on on-street parking in an already congested and narrow road.

(b) Letter re Sheepwash Lane

Members noted a letter regarding access and classification of Sheepwash Lane. Mr. Colwell reported that large vehicles using the lane had caused problems because of its unsuitability and suggested a width restriction sign.

40. FINANCE

(a) Balances at 26/3/2010 per bank statement £ 77813.51

(b) Accounts for payment as listed in the Clerks report plus additional payments were approved by the Council at the meeting as follows;

(i) Mrs. J Brown Anti virus software £25.00

(ii) CDC NNDR £298.08

(iii) British Gas Pavilion £573.08

(iv) Mrs. J Brown Petty cash 09/10 £29.00

(v) SALC Membership £733.61

(vi) SAS Track and paths £6772.70

(vii) SEC Footway lights £239.20

(viii) J Hamper Potts Litter picking £56.00

(ix) CDC Paladin hire £149.70

(x) Viking printer cartridges £68.92

£8945.29

(c) Members agreed an additional £399.50 included in the account above for footpath works by Mr. S Arnell Smith and on a proposal by Mr. Shrubb, seconded by Mr. Martin, payment of the above accounts was authorised by the Parish Council.

41. OTHER ITEMS FOR DISCUSSION

(a) Highway matters

Cllr Montyn updated the Parish Council regarding the repair of pot holes and highway maintenance

following the winter problems. He also reported that the water main in Cullimore Rd would be

completed in April.

Members reported a number of problems, particularly overgrown hedges and proposed road works.

(b) SEEDA Rural Development programme

Mr. Martin reported that there was a possibility of funding for improved broadband for rural locations via this funding stream. Although it was aimed at businesses, the Parish Council could

support applications. It was agreed to include an item in the next newsletter.

42. OPEN FORUM

Mr. Shoosmith praised the Council for its first newsletter..

There being no further business for discussion the meeting closed at 9.05pm.

Signed…………………….…Chairman Date……………………

The next meeting of the Parish Council will be held on WEDNESDAY 5TH MAY 2010

in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL. COPIES OF ALL MINUTES AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk