Wednesday, April 15 2009

Minutes April 2009

WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 2nd April 2009 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman) Mr R. Shrubb (Vice Chairman) Mr. D. Wright, Mr. K. Martin, Mr. W Buckland, and 8 members of the Public. Cllrs Montyn and Jones were also in attendance.

32. APOLOGIES FOR ABSENCE
Mr. J Robertson, Mr. S. Colwell, Mr T. Tupper, Mr. D. Hopson

33. DECLARATIONS UNDER THE CODE OF CONDUCT
Mr. Wright declared a personal interest in the following planning applications, Briar Cottage, Meadow Lane, Atherstone Cottage, Elms Lane, and Saltings, Roman Landing.
Mr Shrubb declared a personal interest in the planning application for Fosse, Wellsfield, and
Mr Martin declared a personal interest in the planning application for Atherstone Cottage.

34. PLANNING
(a) Members considered the following planning applications and the meeting was opened to allow the public to address the Council.
List No.10/09 WW/09/00149/COU Saltings Roman Landing West Wittering
Change agricultural land to residential garden.
OBJECTION, contrary to VDS
WW/09/00764/TCA Atherstone Cottage Elms Lane West Wittering
Notification of intention to reduce height (to a minium height of 6 metres from ground level) on 1 no. Oak tree.
COMMENT tree must be no lower than 6m
List No.11/09 WW/09/00187/FUL Fosse Wellsfield West Wittering
Erection of a new scandia hus three bedroom chalet style bungalow and tandem garage in the garden ‘Fosse’, Wellsfield, West Wittering.
NO OBJECTION
WW/09/00700/DOM Willow House Piggery Hall Lane West Wittering
Proposed two storey building to be used as annexe to replace existing single storey annexe.
OBJECTION unless planning condition imposed to prevent this development becoming a separate unit of accommodation, must be ancilliary to the use of Willow House only.
WW/09/00727/PLD Rox 3 Marine Drive West West Wittering Chichester
Replacement and reconfiguration of windows, recladding of exterior, alteration to outside deck, garage conversion.
NO OBJECTION
WW/09/00785/PLD Briar Cottage Meadow Lane West Wittering
Proposal to erect detached garage/workshop/music room.
OBJECTION, overdevelopment
List No.12/09 WW/09/00894/DOM Camelot Shipton Green Lane Itchenor
Relocation of Boat House to retain 1 no.Willow and 1 no.Eucalyptus trees adjacent to new tennis court, revisions to fenestration and material finishes. Amendment to approval WW/08/02702/DOM.
OBJECTION subject to planning condition being imposed to prevent this becoming a separate unit of accommodation, development must be ancilliary to Camelot.
List No. 13/09 NONE
(b) On a proposal by Mr Martin, seconded by Mr Shrubb, the decisions as detailed above were agreed.
(c) 55 Marine Drive West – Appeal
Members noted that a letter had been sent to CDC regarding the misrepresentation of the VDS in the District Council’s report to the Planning Inspector, and discussed the response from Mr Carvell regarding some interpretation of parts of the VDS relating to Marine Drive West. It was agreed to revisit the content of the document and seek advice from officers and consultants regarding any improvement which could prevent this affecting future planning applications. Members also requested that the Clerk investigate whether the VDS could now be properly adopted by CDC as supplementary planning guidance.
(d) Snowhill Cottage – Substitute plans
Members noted the correspondence from RLL Ltd regarding substitute plans for this development. Concern was expressed that the substitute plans had not been advertised as they had been mis filed by the CDC. It was agreed to write to CDC regarding the procedure for substitute plans and minor amendments to prevent changes of this nature being made in the future.

35. MINUTES
On a proposal by Mr Martin, seconded by Mr. Shrubb, the minutes were signed by the Chairman.

36. CLERKS REPORT
(a) Allotments
No items to report.
(b) Footpaths and Open Spaces.
Mr Shrubb asked the Clerk to check the date of the maintenance visit from WSCC so that the parish Council’s own maintenance could be scheduled around the visit.
It was noted that no action had been taken with regard to the seat on Marine Drive bank. Mr Tupper was asked to follow this up.
(c) Sportsfield and Pavilion Management
Members noted that the internal decoration had been completed..
(d) Snowhill
Mr. Shrubb reported that the new replenishment of the shingle had been carried out by the Sailing Club..
(e) Memorial Hall
No items to report.
(f) Finance Working Party
No items to report.
(g) Village Green
Mr. Shrubb asked if a note could be sent to the grasscutting contractor to request that all grass cuttings are picked up on the Village Green. The Clerk was asked to chase up the tree contractors re the Willow tree.
(h) Twinning.
Mr. Wright reported that the presentation held on 17th March 2009 at the Fire Station had been a success.
(i) Web Site and Communication
Mr. Martin reported the web site had been suspended due to problems with Zen, however this was being resolved and the site was expected to be running again by Friday 3rd April. He was still resolving some design issues and he also reported that the training was being delivered.
(j) Footway Lighting
Mr. Martin reported that other than very routine repair and maintenance, footway lights would not be repaired until after the new contract is in place.
(k) Pag/Head Coastal Strategy
No items to report.

37. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) E/W Footpath and cycle path
The Clerk reported that the detailed design and costing was still awaited from WSCC.
(b) West Wittering School Safety Zone
The Clerk reported that a meeting would be held in West Wittering with the Project Officer Mrs Bleakley to discuss the Parish concerns regarding the SSZ signs.
(c) Gates and Signs, Pound Rd
The Clerk reported an update from WSCC. A letter had been sent to the owners of the gate and signs requesting that they be removed by 31st March 2009. The Clerk was asked to request a copy of the letter and to inform WSCC that the gates were still in place.
(d) Playbuilder Grants
Members noted the information regarding this funding stream and agreed to discuss any detailed application at the next meeting.
(e) Rural Housing
The Clerk reported the proposals for an open event to be held in the pavilion on 7th May 2009 which would be attended by Sam Irving of CDC and Austin Wade of Hyde Martlett homes and would provide information regarding the proposed development off Summerfield Rd. It was agreed that following the open event, Mr Irving would give feedback to members at the beginning of the annual meeting.
(f) Land off Millenium Meadow
The Clerk reported correspondence from the prospective purchaser of this land. Members noted that a small section of the land was not in the Parish Council ownership. It was suggested that the previous owner be contacted direct regarding any potential transfer. Members considered the request to reduce the price of the land to be offered for sale and on a proposal by Mr. Wright, seconded by Mr. Buckland it was agreed at £675. The Clerk was instructed to continue negotiation.

37. FINANCE
(a) Balances at 27/03/2009 £67,857.91
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting listed
as follows;
(i) SALC Subscription 705.05
(ii) CDC NNDR 329.80
(iii) Viking Direct Office Supplies 45.39
(iv) Zen Internet Ltd Quarterly charge 13.77
(v) Playsafe Swings 414.00
(vi) Decorsi Ltd Decoration 4,226.25
(vii) SWR Mowing 210.00
(viii) Fitzpatrick Woolmer Notice boards 1,184.50
(ix) CDC Paladin hire 139.78
(x) Mazars Audit Fee 506.00
(xi) AbD Web site development 644.00
8,418.04
(c) On a proposal by Mr. Shrubb, and seconded by Mr. Martin , payment of the above accounts were authorised by the Parish Council.

38. OTHER ITEMS FOR DISCUSSION
(a) WSCC and European Elections 4th June 2009
The Clerk reminded members that the Pavilion would be required as a Poling Station on this date and that she
had been appointed as a Presiding Officer within the Arun District. It was therefore agreed to change
the date of the June meeting to MONDAY 1ST JUNE 2009.
(b) Highways
It was requested that the large pot holes in Joliffe Rd and Howard Ave be reported to WSCC.
It was also agreed to report water leaking in Rookwood Rd outside Malthouse.
(c) South Chichester CLC
Mr. Martin reported on the recent meeting. Items included the proposed TRO list for the area. The Clerk was asked to find out when the order would be processed for Cakeham Rd.
(d) Party on the Pitch
The Chairman opened the meeting to allow Mrs Hadley to report on progress. The new date was 18th July 2009, and the event would take place from 6.00pm to 11pm. Members agreed that parking could be allowed on the field and asked that Elms lane be marshalled to prevent parking in the lane.
The Chairman reminded the organiser’s that the PEL needed to be in place and that planning conditions prevents amplified music being played on the field.

39. OPEN FORUM
Mr Tayler asked the parish Council if it intended to publicise the Annual Parish Assembly. He also asked what action would be taken to repair existing sea defences under the coastal defence strategy. Mr. Grey reported some problems with the play area and it was agreed to investigate.

There being no further business for discussion the meeting closed at 9.05pm

Signed…………………….…Chairman Date……………………

The next meeting of the Parish Council will be held on Thursday 7th May 2009
in the new West Wittering Sports Pavilion, Rookwood Rd.