Thursday, April 03 2008

Minutes April 2008

04/08
WEST WITTERING PARISH COUNCIL
MINUTES of the Meeting of the Parish Council,
Held on Thursday, 3rd April 2008 in the Sports Pavilion,
Rookwood Road, West Wittering
PRESENT: Mr. R. Hutton, (Chairman) Mr. R. Shrubb,(Vice Chairman) Mr. T. Tupper, Mr. D. Wright, Mr. S. Colwell, Mr. D. Hopson, Mr. J. Robertson, Mr. K. Martin, Mr. W. Buckland, and 4 members of the Public. Cllrs Montyn and Jones were also in attendance.

30. APOLOGIES FOR ABSENCE
None

31. CODE OF CONDUCT
No declarations.

32. MINUTES
The minutes were proposed by Mr. Robertson, seconded by Mr. Colwell and signed by the Chairman.

33. CLERKS REPORT AND ACTION LIST PROGRESS
(a) Allotments
Mr. Tupper reported that there were 4 plots to be allocated. Members agreed that a resident of Donnington be permitted to rent an allotment. It was noted that the new gate required weld mesh protection costing £30 this was agreed.
(b) Footpaths and Open Spaces.
Mr. Shrubb reported that Mr Ruff had been authorised to clear some fallen trees from footpaths. Regarding the east west path, it was noted that ongoing objections with landowners were being considered.
(c) Sportsfield and Pavilion Management
Mr. Tupper reported that he was awaiting quotes for repairing the steps. It was noted that the notice board at the front of the pavilion had been damaged. A new door was required and it was agreed to contact the company to see if this could be arranged.
Mr. Hopson reported that there had been some conflict between users of the Pavilion and Sportsfield on Wednesdays and also that the Youth Club had made a request for additional storage. It was agreed to arrange a meeting of all users groups with the Sportsfield Management Committee to discuss shared use.
The Clerk reported that planning consent for the new fence on Millennium Meadow was awaited, and that the Planning Officer required a planting scheme to reduce the visual impact.
(d) Snowhill
Mr. Shrubb reported that the site for the seat for Mrs Pitt had been agreed, and the Clerk was asked to order the new seat. Mr Shrubb agreed to prepare the specification for the maintenance of all the seats in the Parish.
(e) Memorial Hall
Mr. Wright reported that the tapestry on display from the school in Sierra Leone had now been officially unveiled.
(f) F&GP
Members noted the next meeting would be on Monday June 16th at 7.30pm
(g) Village Green
No items.
(h) Parish Plan
No items.
(i) Twinning.
Mr. Wright reported that a trip had been arranged to Les Moutiers from 6th to 10th November 2008.
(j) Web Site
Members noted that some modifications had been added and information from SALC.
(k) Footway Lighting
No items to report.
(l) Pag/Head Coastal Strategy
Mr. Shrubb and Mr Robertson reported that the draft strategy document had been reviewed by the group, with the final edit in April for launch by the Environment Agency in June. This would not be ready for the Annual Parish Assemble in May, but Mr Robertson agreed to do a presentation on the information to hand at that time. It was agreed that a public meeting would be arranged once the Strategy was published and Friday 20th June was agreed as a suitable date.
The Chairman opened the meeting to allow Mr R. Goldsmith to address the meeting regarding the situation in Suffolk and impact on the Snowhill Mooring Association. Mr. Shrubb responded that the situation in Suffolk did not apply in West Wittering because of physical differences in particular the dynamics at East Head and The Hinge.

34. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Annual Parish Assembly
Te Clerk reported that the meeting would be held on Friday 16th May 2008 and that Mr Robertson would present information on the Coastal Strategy.
(b) Letter regarding traffic
The Clerk reported a letter from Mr. Peter Morton regarding traffic congestion. Members noted that there was already a request fro a TRO with WSCC Cakeham /Rookwood Road up to The Old House at Home, and that the lining at the junction with Pound Road was adequate. It was agreed that a site meeting with WSCC Highways would be a good way forward and the Clerk was asked to arrange this.
(c) Boundary Review WSCC
Peter Jones, WSCC briefed the meeting regarding the current proposals in West Sussex to review membership of electoral divisions. Members noted that papers relating to the matter had been available for review in the Parish Office. Following discussion, on a proposal by Mr. Shrubb, seconded by Mr. Martin it was agreed that the WWPC response was for no change to the current arrangements in place for the WW division.

35. FINANCE
(a) Balances at 30th March 2008 were £66,579.57
(b) Accounts as listed in the Clerks report plus additional payments approved at the meeting were authorised as follows; £
(i) SALC Subscription 763.44
(ii) British Gas Pavilion 187.59
(iii) Mrs J Brown Postages, petty cash 2007/08 37.67
(iv) Caravan and Gas Services Padlock 7.93
(v) CDC NNDR 314.16
(vi)AiRS Subscription 40.00
(vii) J. Hamper Potts Litter 105.00
(viii) J. Kenward Cleaning and Bus Shelters 1054.00
(ix) S. Ruff Pavilion and Village Green 285.00
(x) SEC Street lighting 195.00
(xi) CDC Paladin 132.13
(xii) UMA Shingle 571.75
£3693.67

(c) On a proposal by Mr. Tupper and seconded by Mr. Martin, payment of the above accounts was authorised by the Parish Council.
(d) Signature of bank Statements
The Chairman and Vice Chairman signed the bank statements.
(e) Approval of Accounts and Statement of Assurance 2005/2006
On a proposal by Mr. Shrubb, seconded by Mr. Wright, the accounts and statement of assurance for 2005/06 were signed by the Chairman.

36. PLANNING
(a) Members noted that planning decision lists had been circulated.
(b) Members noted the decision of the Planning Working party which had met before this meeting was as follows;
List. No 10/08 WW/08/00853/DOM 26 Mill Gardens West Wittering
Demolition of existing flat roof garage and porch. New single and two storey side extension comprising new garage with bedroom extension and ensuite over. New pitched roof porch and infill. Internal adaptations to suit.
NO OBJECTION
WW/08/00898/DOM 20 Windsor Drive West Wittering
Ground floor side extension.
NO OBJECTION
WW/08/00946/DOM 19 Elmstead Park Road West Wittering
Single storey side extension.
NO OBJECTION
List No.11/08 WW/08/01085/LBC Walnut Tree Farm House Rookwood Road.
West Wittering Single storey extension.
NO OBJECTION
List No.12/08 WW/08/01118/FUL 8 Marine Drive West West Wittering
Demolition of existing chalet bungalow and construction of replacement chalet bungalow.
NO OBJECTION
List No.13/08 WW/08/00866/DOM Willow Cottage 48A Howard Avenue West
Wittering,
Proposed log, bike and bin store, in timber with clay tile roof.
NO OBJECTION
WW/08/01229/DOM Yellow Hammers Roman Landing West Wittering
Replace thatched roof covering with cedar shingle with associated dormer changes, new dormers to suit loft conversion and recessed balcony
OBJECTION Uneighbourly and out of
keeping, visually intrusive and dominant.

37. OTHER ITEMS FOR DISCUSSION
(a) Highways
A number of problems were reported, including problems with parking around the School gates in Pound Road and potholes/carriageway repairs needed.
(b) Meeting in November 2008
Mr. Wright proposed that this meeting be rescheduled to 13th November as some members would be away on the twinning trip to Moutiers. This was seconded by Mr. Martin and members agreed.

38. OPEN FORUM
No items