Friday, May 27 2016
Minutes Annual Meeting May 2016
MINUTES of the Annual Meeting of the Parish Council, held on Wednesday 4th May 2016 in the Sports Pavilion,Rookwood Road, West Wittering, PO20 8LT
PRESENT: Mr R Shrubb (Chairman) Mr R Hutton (Vice Chairman) Mr R Lewis, Mrs H Codrai, Mrs J Barrett, Mr K Martin, Mr D Sadler, Mr W Buckland and 8 members of the public. Cllr Barratt and Cllr Montyn also present.
52. PRESENTATION ON FLOOD MAPPING – James Dunn WEST ITCHENOR PARISH COUNCIL
Mr Dunn gave a presentation on the flood mapping project being undertaken by WI Parish Council. He gave details of the type of information that was being charted in one single document to aid landowners and statutory bodies in managing flood risk and local drainage.
The Chairman thanked Mr Dunn for his presentation.
53. ELECTION ON CHAIRMAN
-On a proposal by Mr Hutton and seconded by Mr Martin Mr Richard Shrubb was elected as Chairman.
54. ELECTION OF VICE CHAIRMAN
-On a proposal by Mr Lewis and seconded by Mr Sadler Mr Hutton was elected Vice Chairman.
55. CO OPTION
On a proposal by Mr Shrubb and seconded by Mr Hutton Mr Hemal Patel was co-opted to the Parish Council and welcomed by the Chairman.
56. REPRESENTATION ON OTHER BODIES
On a proposal by Mr Martin and seconded by Mr Sadler members agreed the appointments a schedule of which can be found attached to these minutes.
57. APOLOGIES FOR ABSENCE – None
58. DECLARATIONS UNDER THE CODE OF CONDUCT
–Planning applications – Mr Shrubb, 33 Chaucer Drive, Mrs Codrai 33 Chaucer Drive, Mr Lewis and Mr Hutton 34, Marine Drive and Mrs Codrai, Kelly’s Nursery.
59. URGENT ITEMS
– None
60. PLANNING
- Noted the decisions of the Council are as follows;
| List No | Reference | Application details |
| 14/16 | WW/16/00803/DOM | Mr And Mrs David Brooke Waitara The Byeway West Wittering Conversion of existing garage to accommodation with internal link to main dwelling. Construction of replacement detached garage to front of property. OBJECTION Contrary to VDS policy 34 to maintain spaces between properties. |
| 15/16 | WW/16/01195/DOM | Mr J Seymour The Mascot Cakeham Road West Wittering Replacement single storey extension
NO OBJECTION. |
| 16/16 | WW/16/01059/FUL | Mr & Mrs A Grey Cherrymead And Jacquerie Elms Lane West Wittering Demolition of 1 no. detached dwelling (Jacquerie) and extension and alterations of Cherrymead OBJECTION No change to increase in mass and scale overall appearance not in keeping with street scene. |
| WW/16/00937/DOM | Mr S Gibson Pipers Wait Royce Way West Wittering Demolition of existing conservatory and construction of glazed garden room with first floor extension.NO OBJECTION | |
| 17/16 | WW/16/01237/FUL | Mr Les Higgins 34 Marine Drive West Wittering PO20 8HQ Demolition of 2 no. flats and erection of 2 no. houses.NO OBJECTION |
| WW/16/01260/DOM | Mr John Poland Fermain West Strand West Wittering Amendments to previous planning consent WW/15/00016/DOM to include roof changes and additions.NO OBJECTION | |
| WW/16/01368/DOM | Mr Peter Smith 33 Chaucer Drive West Wittering Single storey rear extension NO OBJECTION |
61. NEIGHBOURHOOD DEVELOPMENT PLAN – UPDATE
-The Chairman reminded the Council that the Steering Group would be using the open forum of the Annual Parish Assembly to introduce the new NDP, to be held on 19th May 2016 in the Cricket Pavilion.
62. PLANNING APPLICATION KELLY’S NURSERY BI/16/00933/OUT
– Noted that this application was outside the SPA and not a site for housing in the Birdham NDP. On a proposal by Mr Martin and seconded by Mr Hutton it was agreed to object to this application.
63. MINUTES AND MATTERS ARISING
–Min 44/16, Subject to the addition of the following “And agreed by the Chair of the Parish Council and the Chair of the NDP Steering Group, on a proposal by Mr Lewis, seconded by Mr Buckland the minutes were agreed and signed by the Chairman.
64. DISTRICT AND COUNTY COUNCILLOR UPDATE
– Noted that Cllr Hamilton was to be elected Chair of CDC. Regarding the new Youth Club this was now at planning stage. Noted proposals for the southern gateway to Chichester and improvements at Stockbridge. Regarding the A27 consultations members noted the original 7 options were now not all included in the proposals. Cllr Barratt asked for parish support in writing to the Secretary of State requesting that these options be included. This was agreed and the Council further agreed to make a draft of the letter available on its web site and noticeboards. The matter will also be discussed at the Peninsular Forum. Cllr Montyn added that proper accountable consultation was required and all route options should be reinstated to ensure accountability.
65. CLERKS REPORT
a) Allotments – Agreed to look at the car park area surface and noted repairs required in Ellanore Lane following construction works.
b) Footpaths and Open Spaces – Noted that Operation Watershed quotes had been received and were ready to submit. Regarding the proposals for a West Wittering flood map Mr Shrubb felt that such a document would benefit West Wittering as statutory authorities were not forthcoming with accurate information. Members discussed the availability of the information and the benefit of having a parish owned and maintained document. Cllr Barratt informed the meeting that CDC officers did have some digital data and he would speak to officers about this. It was therefore agreed to reconsider the project at the next meeting.
Members also considered information from WSCC regarding the delivery of the proposed TRO in Pound Rd. Mr Martin proposed that the Parish Council renew its offer to part fund this TRO to the value of £2000. This was not agreed by the Council and Mr Martin asked that residents, the School and Church be informed of the decision.
Regarding the additional grasscutting for Marine Drive Car Park, the Council considered 2 quotes as follows;
Contractor A – £145 per cut
Contractor B – £235 per cut.
On a proposal by Mr Hutton and seconded by Mrs Barratt it was agreed to award the contract to A. members also considered replacing the fence and posts to the car park. It was agreed that new galvanised poles were needed and the posts painted white. The Clerk was asked to obtain quotes for this work and report back.
c) Sportsfield and Millennium Meadow – Mr Lewis reported that the goal mouths had been turfed and re seeded. Noted that a pre-construction meeting would be held with the Tennis Court construction company. Agreed to obtain a further quote for removal of the oak tree on the Sportsfield boundary and also noted the S106 bid for monies towards improving the drainage at the Sportsfield.
d) Snowhill – No items to report.
e) Finance – Members noted the budget monitoring reports circulated for information.
On a proposal by Mr Hutton and seconded by Mr Buckland, accounts for payment were authorised as follows;
| Payee | Details | ||||
| CDC | Community Warden | 3200.00 | |||
| John Watts | Shingle | 178.85 | |||
| Wicks Farm | Roll playing field | 87.00 | |||
| Wicks Farm | Keys cut | 18.43 | |||
| Wicks Farm | Copying maps for NDP | 12.00 | |||
| AiRS | NDP support services | 10,620.00 | |||
| J Kenward | Litter picking and bus shelter | 720.00 | |||
| SSE | Footway lighting supply | 249.22 | |||
| PWC | Pavilion | 50.52 | |||
| CDC | MPP contribution | 1074.00 | |||
| C Tranchant | Pavilion garden | 465.00 | |||
| C Tranchant | Village green/conveniences | 130.00 | |||
| Mrs J Brown | Salary and mileage, display boards NDP | 1287.80 | |||
| Travis Perkins | Spray paint | 9.88 | |||
| Sussex Garden Care | Marine Drive triangle grass cutting | 90.00 | |||
| Sussex Garden Care | Marine Drive triangle planting | 685.00 | |||
| Sussex Garden Care | Rotivate Allotments | 192.00 | |||
| SWR Garden Services | Grasscutting, fallen tree Furzefield | 310.00 | |||
| Wicks Farm | Mow Sportsfield | 196.50 | |||
| English Woodland | Trees Marine Drive triangle | 682.98 | |||
| HMRC | Liabilities | 271.08 | |||
| Mr D Waller | Litter Sportsfield | 100.00 | |||
| Mrs M Waller | Caretaking | 200.00 | |||
| CDC | Dog bin emptying 15/16 | 1080.15 | |||
| TOTAL | 21,910.41 | ||||
f) Communication and web site – Mr Sadler reported that he had discussed the provision of a console within the web site which would provide administrator duties allowing groups or representatives to upload information which is then validated by the Administrator. He also suggested that the noticeboards needed improving and agreed to provide suggestions and costings. He agreed to arrange a visit with the design company to finalise details.
g) Parish Assets/Footway Lighting – No items to report
h) Memorial Hall – No items to report.
i) Twinning – Noted visit from France in June 2016
j) East Head/CIAG – No items to report
k) Emergency Planning No items to report
l) Parish Church – No items to report
m) Peninsula Forum – No items to report
66. –CORRESPONDENCE
Members noted items listed in the Clerks report had been circulated.
a) SSALC – Good Councillor guide – agreed to purchase copies for Members and to book 1 place for Mr Patel to attend a course for new Councillors.
67. OTHER ITEMS FOR DISCUSSION
a) Peters Pond and ditch – Noted the response from the EA and agreed to follow this up with WSCC Highways. Also noted the response re beach access from Marine Drive and along to Shore RD. Cllr Barratt agreed to follow this up with Officers.
68. OPEN FORUM
There being no further business for discussion the meeting closed at 9.30 pm.
Signed:………………………………………………………………….. Chairman
Date: …………………………………………………….
The next meeting of the Parish Council will be held on Thursday 2nd June 2016 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk