Thursday, May 26 2011
Minutes Annual Meeting May 2011
WEST WITTERING PARISH COUNCIL |
05/11 |
MINUTES of the Annual Meeting of the Parish Council held on Friday 13th May 2011 in the Sports Pavilion, Rookwood Road, West Wittering.
PRESENT: Mr. R Hutton, (Chairman) until item 46, Mr. R. Shrubb, (Vice Chairman), Mr. K. Martin, Mr. D Wright, Mr. W. Buckland, Mr. I Parker, Mrs C. Megeney, Mr. C. Pine, Mrs S. Smith, Mrs. K. Simmons and 8 members of the public. Cllr Montyn and Cllr Marshall were also in attendance.
46. ELECTION OF CHAIRMAN
On a proposal by Mr Hutton, seconded by Mr Buckland, and agreed by members, Mr Shrubb was elected Chairman.
47. ELECTION OF VICE CHAIRMAN
On a proposal by Mr Wright, seconded by Mr Buckland and agreed by members, Mr. Martin was elected Vice Chairman. Mr Hutton then stood down as Chairman. Mr Shrubb thanked him for his many years of dedication and service to the Council, and his work in delivering significant projects such as the new Pavilion and the Millennium Meadow. Mr. Shrubb thanked him personally for the assistance and guidance he had given him as Vice Chairman and wished him well for the future. Mr Wright echoed Mr. Shrubbs’ sentiments on behalf of the rest of the Council.
48. CO OPTION
On a proposal by Mr Wright, seconded by Mr Martin, members agreed that Mrs C Megeney, Mrs S Smith, Mrs K Simmons, Mr C Pine, and Mr I Parker should be co opted to the Parish Council. Mr Shrubb formally welcomed the new members to the Council.
49. WORKING PARTIES AND REPRESENTATION ON OUTSIDE BODIES
The Chairman and Vice Chairman are ex officio members of all Working Parties
| Footpaths and Open Spaces | Mr Pine, Mrs Megeney, Mrs Simmons |
| Allotments | Mrs Smith, Mrs Megeney, Mr Pine |
| Sportsfield Management and Millennium Meadow | Mr. Parker, Mrs Megeney, Mr Wright |
| Footway Lighting | Mrs Megeney |
| Emergency Planning | Mr. Buckland, Mr Parker |
| Transport | Mr. Buckland, |
| Poor Sevens Trustee | Mr. Pine |
| Tree Warden | Mrs. Smith |
| Snowhill | Mr. Pine, Mrs Smith, Mr Wright |
| Finance | Mrs Simmons |
| Coastal Defence /EHCIAG | Mr Martin, Mr Wright |
| Communication/Web Site | Mr Parker, Mr Wright |
| Other Bodies | |
| CDALC | Mr Martin, Mrs Smith |
| SALC | Mr Shrubb, Mr Pine |
| Memorial Hall | Mr. Wright |
| Peninsular Forum | Mr Buckland, Mr Martin |
| Twinning | Mr. Wright |
| CDC/Hyde Martlett Project Liaison | Mr Parker, Mr Hutton (co opted) |
| South Chichester CLC | Mr Martin, Mrs Smith |
| Manhood Parishes Road Safety | Mr Buckland, |
| Neighbourhood Management Forum | Mr Wright |
| Parish Church Liaison | Mr Wright, Mrs Megeney |
50. APOLOGIES FOR ABSENCE
NONE
DECLARATIONS UNDER THE CODE OF CONDUCT
Mrs Simmons declared an interest in the planning application for Thessaly and 3 Southcote
Ave. Mr Pine declared an interest in Cherrymead, Mr Martin declared and interest in Hermes, and Cherrymead, and Mr Wright declared an interest in Thessally.
52. PLANNING APPLICATIONS
(a)
| List no | Reference | Application details |
| 14/11 | WW/11/01145/DOM | Thessaly Roman Landing West Wittering
Demolition of bay in south west corner. Construction of 2 small extensions at ground floor level, one in north east corner and one in south east corner of house. Replacement of existing flat roofs in the north east corner with pitched roofs. Creation of new first floor accommodation within space created by new pitched roofs. Various internal alterations, new porch. NO OBJECTION |
| 15/11 | WW/11/01327/DOM | Cobblers Barn Seaward Drive West Wittering
Two storey side extension and alteration to fenestration. NO OBJECTION |
| WW/11/01425/DOM | 25 Chaucer Drive West Wittering
Removal of balcony and amendments to roof lights including fixing shut of bottom section. NO OBJECTION |
|
| WW/11/01513/PLD | Hermes West Strand West Wittering
Construct a garden wall and add new windows to rear elevation. NO OBJECTION |
|
| 16/11 | WW/11/01422/DOM | 3 Southcote Avenue West Wittering
Replacement porch and alterations. NO OBJECTION |
| WW/11/01341/FUL | New lifeguard hut to replace existing lifeguard lookout platform.
SUPPORT APPLICATION |
|
| WW/11/01449/PLD | Cherrymead Elms Lane, Erection of a single storey timber framed glazed orangery.
NO OBJECTION |
|
| 17/11 | WW/11/01605/PLD | 7 Marine Drive West Wittering
Insertion of dormer window. NO OBJECTION |
53. MINUTES
On a proposal by Mr. Wright, seconded by Mr. Shrubb, the minutes were approved and signed by the Chairman.
54. DISTRICT AND COUNTY COUNCILLORS REPORTS
The Chairman welcomed Cllr Montyn and Cllr Marshall to the meeting. Cllr Montyn told members that a consultation document regarding bus services would be issued shortly and that services in West Wittering would be affected.
55. CLERKS REPORT
(a) Allotments
Mr. Wright reported that he had dealt with the rabbit problem on the western end of the Allotments. It was agreed to consider further pest control on the rest of the site.
(b) Footpaths and Open Spaces
Mr Shrubb reported that he had discussed the new cleaning and litter picking arrangements with Mr Kenward. He would continue to clean and litter pick the bus shelters and the Sportsfield, as well as litter picking Marine Drive bank weekly during the summer, then on an as and when required basis, for the sum of £57 pw. Mr Shrubb also reported he would be
looking at re scheduling the existing litter picker’s work to ensure all areas were covered. Mr Shrubb proposed that these arrangements start immediately with a review in September, this was seconded by Mr Wright and members agreed.
(c) Sportsfield
No items to report.
(d) Snowhill
Mr Shrubb agreed to organise a new sign, and chase up the quotes for the log barrier.
(e) Memorial Hall
No items to report
(f) Finance
The Clerk reported that quotes had been received for insurance as follows
Contractor A £2665.05
Contractor B £2393.04
Contractor C £2236.69
On a proposal by Mr Wright, seconded by Mr Martin, members agreed to accept quote C from Zurich Municipal, which was fixed for 3 years.
(g) Village Green
Mr Wright reported a complaint about the hawthorn tree which Mr Shrubb agreed to investigate.
(h) Twinning
Mr Wright reported that the web site for Moutiers les Mauxfaits had been temporarily taken down.
(i) Web Site and Communications
Mr. Martin reported that the web site designers had asked the Parish Council to change the domain host for the .gov addresses. He proposed that the Council agree to this and this was seconded by Mr Parker and members agreed. He also asked all new members to send him suitable personal details for inclusion on the web site.
(j) Footway Lighting
The Clerk was asked to chase up SEC regarding the additional part night switching work.
(k) EHCIAG/EA Flood defences
There were no items to report from EHCIG, but Mr Martin reported that the forum was being set up on the Parish Council’s web site.
Mr. Martin reported that the West Wittering Flood Action Group had been registered as a company limited by guarantee and that it had applied for charity status. The project was being considered by the EA Project Appraisal Board on 26th May 2011 and a positive response was anticipated. CDC had confirmed that planning consent is not required but work was needed to address the issues of breeding birds and rare lizard habitat.
EA have allocated £248k this year with the remainder profiled for 2012/13, and a detailed design would be available for public inspection later this year which the WWFAG would assist at.
(l) Emergency Planning
No items.
(m) Summerfield Rd Project Liaison
Members noted an update from CDC/Hyde Martlett would be on the agenda for June 2011.
56. CORRESPONDENCE
Members noted that items as listed in the Clerks report had been circulated.
(a) Chichester Harbour AONB Annual Review
Members noted a letter from the Chichester Harbour AONB Annual Review and Mr Martin agreed to coordinate the response.
57. FINANCE
(a) Accounts for payment were authorised as follows;
| Payee | Details | £ |
| Southern Electric | Street Lighting | 244.29 |
| SALC | Good Councillor Guides | 6.68 |
| AA Taylor | Shingle | 269.64 |
| Wicks Farm | Mow Sportsfield x2 | 381.60 |
| Chris Skinner | Fell tree Sportsfield | 540.00 |
| PWC | Allotment Supply | 12.62 |
| PWC | Allotment Supply | 14.98 |
| PWC | Pavilion supply | 44.65 |
| Knight Fencing | Fencing Village Green | 865.02 |
| J. Hamper Potts | Litter picking | 98.00 |
| Mr S Ruff | Mowing Village Green etc | 335.00 |
| UK Servers | Domain name renewal | 31.80 |
| C Tranchant | Pavilion Garden, March and April | 80.00 |
| Geof Muffett | Install seats | 230.00 |
| Direct debit BT | Fax line | 48.51 |
| Total | 3202.79
|
(b) On a proposal by Mr. Wright, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.
58. OTHER ITEMS FOR DISCUSSION
(a) Highways
Mr Wright asked when Pound Road would be properly resurfaced, and the Clerk was asked to find out.
Mr Buckland agreed to organise the storage of salt bags at Briar Depot if the WSCC agreed.
59. OPEN FORUM
Mrs Bird asked if any measures could be imposed regarding cycling on footpaths, particularly No 1 footpath.
There being no further business for discussion the meeting closed at 8.45 pm.
Signed…………………….…Chairman…………………..Date………………
The next meeting of the Parish Council will be held on Thursday 2nd June 2011 in the West Wittering Sports Pavilion, Rookwood Rd.
THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk