Thursday, August 29 2013

Agenda September 2013

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion, Rookwood Road at 7.00 p.m. on Thursday 5^th September 2013

A G E N D A

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

2a) Planning Applications (see attached).

2b) Neighbourhood Plan – update

2c) Development Control Management – Planning training for Parishes and consideration of quotes for projector and associated IT requirements.

2d) Northfields – Condition 19 – Enforcement update

2e) Land at Chaucer Drive – public exhibition

3. Confirmation of Minutes of the meeting held on 1^st August 2013 (Copy available in Library or atwww.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Reports from County and District Councillors.

5. Reports and Recommendations from Working Parties:

5a) Allotments

- Update on plots and cultivation to include recommendation for NTQ

- Quotes for hedge cutting to be approved

- Consideration of request to prune trees on western boundary

5b) Footpaths and Open Spaces

- To consider report on Tree Hazard survey

- Update on Public conveniences to include proposals for planting

- Report on meeting re Land drainage

5c) Sportsfield Management and Millennium Meadow	- Update on Tennis Court project including siting of football pitches, consideration of cost of planning application and fees - Consideration of quotes for Fire alarm testing - Update re H&S compliance by User Clubs - Consideration of complaints re undergrowth along boundary with Elmstead Park Gardens - Consideration of play area safety report
5d) Snowhill	- Report on completion of flood defence works and future access to sluice including report from meeting with Chichester Access group
5e) Finance	-
5f) Village Green	-
5g) Communications and Web Site	-
5h) Footway Lighting –	-

6. Reports from representatives on other bodies

6a) Memorial Hall	-
6b) Twinning Association	-
6c) East Head CIAG / WW Flood Defences	-
6d) Emergency Planning	- Update on Asset Register
6e) Parish Church	-
6f) Peninsula Forum	-

7. Correspondence received for action or comment including items circulated for information only.(see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

8. Finance – Approval of accounts for payment (see attached)

9. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

Mrs. J. Brown, Clerk, 28^th August 2013

ATTACHMENTS TO AGENDA FOR MEETING ON THURSDAY, 5^th September 2013

1. PLANNING APPLICATIONS (Agenda item 2)

List No	Reference	Application details
31/13	WW/13/02250/FUL	Mr T Gatacre West House East Strand West Construction of Greenhouse, Two Timber sheds, associated hedge planting to the North of West House (Revision to Greenhouses, Timber Sheds and Walled Garden Permitted under WW/02122/FUL).
	WW/13/02043/DOM	Mr And Mrs Edward Hickman Baytrees 11 The Wad West Wittering First floor front and ground floor rear extensions to dwelling house.
32/13	NONE
33/13	WW/13/02535/DOM	Mr & Mrs Sheppard 14 The Wad West Wittering Loft conversion with three dormer windows and demolition of conservatory.
34/13	WW/13/01901/FUL	Ms Christine Osborne Glentana 49 The Crescent West Wittering Removal of condition no. 11 on application no. WW/04/03997/OUT to allow first floor accommodation.
35/13	NONE

2. CORRESPONDENCE (Agenda item 7)

i) Items circulated for information as listed below:

NONE

ii) Letter re European Elections 22^nd May 2014 – Use of Pavilion

iii) WSCC/WSFRS Community Resilliance Seminar

3. FINANCE (Agenda item 9)

Balances as per bank reconciliation £ 69907.17

Accounts for payment as listed below:

Payee	Details	£
Mr S Ruff	Willow prune Village Green	120.00
“ “	Grasscutting August	345.00
“ “	Village Green hedge	240.00
“ “	Trim round seats Snowhill	80.00
Mrs J Brown	Clerks Salary and mileage	872.67
Wicks Farm	Repairs, play area	35.46
“ “	Strim trim trail	45.00
“ “	Materials, Pavilion	20.95
“ “	Mow Sportsfield	196.50
C Tranchant	Pavilion garden	40.00
Playsafety	Annual Inspection play area	117.60
CBA Trees	Tree hazard survey	951.00
HMRC DD	Liabilities	120.99
Mrs M Waller	Caretaker	200.00
The Sighn Shop	Sign	36.00
Mr D Waller	Litter picking Sportsfield	100.00
TOTAL		3,521.17

Agenda September 2013

NOTICE OF MEETING AND AGENDA

A G E N D A

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

2a) Planning Applications (see attached).

2b) Neighbourhood Plan – update

2c) Development Control Management – Planning training for Parishes and consideration of quotes for projector and associated IT requirements.

2d) Northfields – Condition 19 – Enforcement update

2e) Land at Chaucer Drive – public exhibition

3. Confirmation of Minutes of the meeting held on 1^st August 2013 (Copy available in Library or atwww.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Reports from County and District Councillors.

5. Reports and Recommendations from Working Parties:

5a) Allotments

5b) Footpaths and Open Spaces

5c) Sportsfield Management and Millennium Meadow

5d) Snowhill

5e) Finance

5f) Village Green

5g) Communications and Web Site

5h) Footway Lighting –

6. Reports from representatives on other bodies

6a) Memorial Hall

6b) Twinning Association

6c) East Head CIAG / WW Flood Defences

6d) Emergency Planning

6e) Parish Church

6f) Peninsula Forum

7. Correspondence received for action or comment including items circulated for information only.(see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

8. Finance – Approval of accounts for payment (see attached)

9. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

i) Items circulated for information as listed below:

ii) Letter re European Elections 22^nd May 2014 – Use of Pavilion

iii) WSCC/WSFRS Community Resilliance Seminar

Agenda September 2013

NOTICE OF MEETING AND AGENDA

A G E N D A

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

2a) Planning Applications (see attached).

2b) Neighbourhood Plan – update

2c) Development Control Management – Planning training for Parishes and consideration of quotes for projector and associated IT requirements.

2d) Northfields – Condition 19 – Enforcement update

2e) Land at Chaucer Drive – public exhibition

3. Confirmation of Minutes of the meeting held on 1st August 2013 (Copy available in Library or atwww.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Reports from County and District Councillors.

5. Reports and Recommendations from Working Parties:

5a) Allotments

5b) Footpaths and Open Spaces

5c) Sportsfield Management and Millennium Meadow

5d) Snowhill

5e) Finance

5f) Village Green

5g) Communications and Web Site

5h) Footway Lighting –

6. Reports from representatives on other bodies

6a) Memorial Hall

6b) Twinning Association

6c) East Head CIAG / WW Flood Defences

6d) Emergency Planning

6e) Parish Church

6f) Peninsula Forum

7. Correspondence received for action or comment including items circulated for information only.(see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

8. Finance – Approval of accounts for payment (see attached)

9. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

i) Items circulated for information as listed below:

ii) Letter re European Elections 22nd May 2014 – Use of Pavilion

iii) WSCC/WSFRS Community Resilliance Seminar

3. Confirmation of Minutes of the meeting held on 1^st August 2013 (Copy available in Library or atwww.westwitteringparishcouncil.gov.uk) and any matters arising.

ii) Letter re European Elections 22^nd May 2014 – Use of Pavilion