Monday, September 30 2013

Agenda October 2013

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion, Rookwood Road at 7.00 p.m. on Thursday 3^rd October 2013

A G E N D A

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

2a) Planning Applications (see attached).

2b) Neighbourhood Plan – update

2c) CDC Neigbourhood Planning Forum

3. Confirmation of Minutes of the meeting held on 5^th September 2013 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Reports from County and District Councillors.

5. Reports and Recommendations from Working Parties:

5a) Allotments	- Update on plots and cultivation - Consideration of request to prune trees on western boundary, report from Working Party and quote
5b) Footpaths and Open Spaces	- To consider quotes for works identified following Tree Hazard survey - Update on Public conveniences - Grant claim – Watershed and report on Land drainage
5c) Sportsfield Management and Millennium Meadow	- Update on Tennis Court project including siting of football pitches, and play area safety report, and request for temporary netting on southern boundary - Consideration of quotes for Fire alarm testing - Update re H&S compliance by User Clubs - Consideration of quote for undergrowth clearance – southern boundary - Consideration of proposal to remove trim trail equipment - Request for permission to hold Annual bonfire and firework event – Millenium Meadow
5d) Snowhill	- Report on maintenance of Parish chains - Update on fencing
5e) Finance	-
5f) Village Green	-
5g) Communications and Web Site	-
5h) Footway Lighting –	-

6. Reports from representatives on other bodies

6a) Memorial Hall	-
6b) Twinning Association	-
6c) East Head CIAG / WW Flood Defences	-
6d) Emergency Planning	- Update on Asset Register
6e) Parish Church	-
6f) Peninsula Forum	-

7. Correspondence received for action or comment including items circulated for information only.(see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

8. Finance – Approval of accounts for payment (see attached)

9. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

Mrs. J. Brown, Clerk, 26^th September 2013

ATTACHMENTS TO AGENDA FOR MEETING ON THURSDAY, 3^rd October 2013

1. PLANNING APPLICATIONS (Agenda item 2)

List No	Reference	Application details
36/13	WW/13/02646/DOM	Mr & Mrs P Davies Trilby Cottage Rookwood Road West Wittering Rear first floor extension.
	WW/13/02669/DOM	Mr & Mrs M Ralf Appleby Seaward Drive West Wittering Proposed single storey rear extension together with new entrance porch.
	WW/13/02676/DOM	Mr T Elliott Brook House Pound Road West Wittering Retention of garden outbuilding.
37/13	NONE
38/13	WW/13/02823/FUL	Dr Paul Haines 24 Marine Close West Wittering Resubmission of 13/00562/FUL for a replacement dwelling.
	WW/13/02887/DOM	Mr Istvan Matica 18 Russell Road West Wittering Single storey rear extension and porch roof extension.
39/13	WW/13/02850/PLD	Mr Adrian St Clair Soundings Seaward Drive West Wittering Garage extension

2. CORRESPONDENCE (Agenda item 7)

i) Items circulated for information as listed below:

Clerk and Councils Direct

LCR – Autumn 2013 edition

3. FINANCE (Agenda item 9)

Balances as per bank statement £ 70,032.90

Accounts for payment as listed below:

Payee	Details	£
Mrs J Brown	Salary and expenses	872.67
Parish On line	Subscription	36.00
HMRC	Liabilities	120.99
Mr S Ruff	Mowing	230.00
AiRS	Subscription	50.00
Southern Electric	Pavilion	569.77
Eradipest	Wasp treatment – Sportsfield	108.00
Mr C Tranchant	Pavilion garden	40.00
CDC	Paladin hire	149.50
British Gas	Pavilion	98.78
Viking	IT consumables	62.34
Mrs M Waller	Caretaker	200.00
Mr D Waller	Litter picking	100.00
PWLB (Direct debit)	Loan repayment	1586.61
Total		4224.66

Agenda October 2013

NOTICE OF MEETING AND AGENDA

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

2a) Planning Applications (see attached).

2b) Neighbourhood Plan – update

2c) CDC Neigbourhood Planning Forum

3. Confirmation of Minutes of the meeting held on 5^th September 2013 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Reports from County and District Councillors.

5. Reports and Recommendations from Working Parties:

5a) Allotments

5b) Footpaths and Open Spaces

5c) Sportsfield Management and Millennium Meadow

5d) Snowhill

5e) Finance

5f) Village Green

5g) Communications and Web Site

5h) Footway Lighting –

6. Reports from representatives on other bodies

6a) Memorial Hall

6b) Twinning Association

6c) East Head CIAG / WW Flood Defences

6d) Emergency Planning

6e) Parish Church

6f) Peninsula Forum

7. Correspondence received for action or comment including items circulated for information only.(see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

8. Finance – Approval of accounts for payment (see attached)

9. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

i) Items circulated for information as listed below:

Agenda October 2013

NOTICE OF MEETING AND AGENDA

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

2a) Planning Applications (see attached).

2b) Neighbourhood Plan – update

2c) CDC Neigbourhood Planning Forum

3. Confirmation of Minutes of the meeting held on 5th September 2013 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Reports from County and District Councillors.

5. Reports and Recommendations from Working Parties:

5a) Allotments

5b) Footpaths and Open Spaces

5c) Sportsfield Management and Millennium Meadow

5d) Snowhill

5e) Finance

5f) Village Green

5g) Communications and Web Site

5h) Footway Lighting –

6. Reports from representatives on other bodies

6a) Memorial Hall

6b) Twinning Association

6c) East Head CIAG / WW Flood Defences

6d) Emergency Planning

6e) Parish Church

6f) Peninsula Forum

7. Correspondence received for action or comment including items circulated for information only.(see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

8. Finance – Approval of accounts for payment (see attached)

9. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

i) Items circulated for information as listed below:

3. Confirmation of Minutes of the meeting held on 5^th September 2013 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.