Wednesday, October 26 2016

Agenda November 2016

WEST WITTERING PARISH COUNCIL

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the meeting of the Parish Council to be held in the Sports Pavilion, Rookwood Road at 7.00 p.m. on Thursday 3^rd November 2016

A G E N D A

1. Apologies for absence and declarations under the Code of Conduct.

2. Other items for discussion (not on Agenda but considered by the Chairman to be of an urgent nature)

3. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

3a) Planning Applications (see attached)

3b) NDP – Update from Steering Group

4. Confirmation of Minutes of the meeting held on 6^th October 2016 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

5. Reports from County and District Councillors.

6. Dates of meetings 2017 – to approve

7. Reports and Recommendations from Working Parties:

7a) Allotments	- Permission for 2 new sheds – to be agreed
7b) Footpaths, Open Spaces and Village Green	- Update – Op Watershed application - Update – Flood risk mapping project - Update – meeting with WSCC re TRO Rookwood Rd - New bench junction of Cakeham Rd and The Byeway - Flow programme – update
7c) Sportsfield Management and Millennium Meadow	- Tennis Court project – to approve operational agreement - CCTV – report to approve upgrade - New access gate – Elmstead Park Rd
7d) Snowhill	- Licence extension – to note
7e) Finance	- Budget monitoring – to note - Approval of Accounts for payment (see attached - Budget and precept 2017/18 – Village projects - CIL contribution – to note grant allocation
7f) Communications and Web Site	- Update on progress of new web site and operation
7g) Parish Assets/Footway Lighting	-

Reports from representatives on other bodies

7h) Memorial Hall	-
7i) Twinning Association	-
7j) East Head CIAG / WW Flood Defences	- West Manhood Flood Group – report on engagement
7k) Emergency Planning	-
7l) Parish Church	- To consider request for meeting between Church representatives and Parish Council
7m) Peninsula Forum	-

8. Correspondence received for action or comment including items circulated for information only. (see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

9. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

Mrs. J. Brown, Clerk, 26^th October 2016

ATTACHMENTS TO AGENDA FOR MEETING ON THURSDAY, 3^rd November 2016

1. PLANNING APPLICATIONS (Agenda item 3a)

List No	Reference	Application details
40/16	WW/16/03194/DOM	Mr & Mrs Becker Le Bas Roman Landing West Wittering PO20 8AS Modification of external windows and doors as result of internal refurbishment; new rooflights, windows and doors; enclosure of the existing double garage; new covered entrance porch; side extension; modification to balcony and new boat shed.
41/16	WW/16/03158/DOM	Mr Leigh Bowen Gaviota 17 Owers Way West Wittering PO20 8HA Ground floor rear extension and part conversion of garage to habitable accommodation
42/16	WW/16/03400/DOM	Mrs Judith Holliday 15 Harrow Drive West Wittering PO20 8EJ Change of use of loft space to habitable accommodation with front facing velux windows, dormer windows and internal alterations.
	WW/16/03399/DOM	Mr & Mrs James & Jenny Mellor Star Cottage Roman Landing West Wittering Construction of a single storey rear extension.
	WW/16/03125/FUL	Mr And Mrs R Saker The Courtyard Cakeham Road West Wittering Replacement dwelling.
43/16	WW/16/03441/TCA	Atherstone Cottage Elms Lane West Wittering Notification of intention to reduce height by 3m and lateral limbs by upto 2m on 1 no. Maple tree (2). Reduce height by 3m and shorten low bough (over the road) to 3m on 1 no. Oak tree (3). Fell 1 no. Hawthorn tree (4) and 1 no. Oak tree (9). Reduce height by 5m on 1 no. Oak tree (5). Reduce height and widths by upto 5m on 2 no. Oak trees (7 and 8). Remove 2 no large low boughs on west sector on 1 no. Oak tree (10).

2. CORRESPONDENCE (Agenda item 8

· Meeting with Chief Constable – items for discussion

3. FINANCE (Agenda item 6e)

iv) Accounts for payment as listed below:

Payee	Details	£
Natural Land Management	Cutting cycle path	384.00
PWC	Pavilion	149.58
Paine Manwaring	Emergency call out Pavilion	282.00
Shellcast	Shutter call out	288.00
SSALC	Planning update	66.00
SSE	Footway lighting	224.68
Mrs M Waller	Caretaking	200.00
Mr D Waller	Litter picking	100.00
Mrs J Brown	Clerks salary, mileage and postages	1205.89
HMRC D/D	Liabilities	247.73
SWR Garden Services	Mowing etc	240.00

TOTAL		3387.88

Agenda November 2016

1. Apologies for absence and declarations under the Code of Conduct.

2. Other items for discussion (not on Agenda but considered by the Chairman to be of an urgent nature)

3. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

3a) Planning Applications (see attached)

3b) NDP – Update from Steering Group

4. Confirmation of Minutes of the meeting held on 6^th October 2016 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

5. Reports from County and District Councillors.

6. Dates of meetings 2017 – to approve

7. Reports and Recommendations from Working Parties:

7a) Allotments

7b) Footpaths, Open Spaces and Village Green

7c) Sportsfield Management and Millennium Meadow

7d) Snowhill

7e) Finance

7f) Communications and Web Site

7g) Parish Assets/Footway Lighting

7h) Memorial Hall

7i) Twinning Association

7j) East Head CIAG / WW Flood Defences

7k) Emergency Planning

7l) Parish Church

7m) Peninsula Forum

8. Correspondence received for action or comment including items circulated for information only. (see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

9. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

· Meeting with Chief Constable – items for discussion

iv) Accounts for payment as listed below:

Agenda November 2016

1. Apologies for absence and declarations under the Code of Conduct.

2. Other items for discussion (not on Agenda but considered by the Chairman to be of an urgent nature)

3. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

3a) Planning Applications (see attached)

3b) NDP – Update from Steering Group

4. Confirmation of Minutes of the meeting held on 6th October 2016 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

5. Reports from County and District Councillors.

6. Dates of meetings 2017 – to approve

7. Reports and Recommendations from Working Parties:

7a) Allotments

7b) Footpaths, Open Spaces and Village Green

7c) Sportsfield Management and Millennium Meadow

7d) Snowhill

7e) Finance

7f) Communications and Web Site

7g) Parish Assets/Footway Lighting

7h) Memorial Hall

7i) Twinning Association

7j) East Head CIAG / WW Flood Defences

7k) Emergency Planning

7l) Parish Church

7m) Peninsula Forum

8. Correspondence received for action or comment including items circulated for information only. (see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

9. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

· Meeting with Chief Constable – items for discussion

iv) Accounts for payment as listed below:

4. Confirmation of Minutes of the meeting held on 6^th October 2016 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.