Wednesday, May 01 2013

Agenda May 2013

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion, Rookwood Road at 7.00 p.m. on Thursday 9th May 2013

A G E N D A

1. ELECTION OF CHAIRMAN

2. ELECTION OF VICE CHAIRMAN

3. WORKING PARTIES AND REPRESENTATION ON OTHER BODIES (SEE ATTACHED SCHEDULE)

4. Apologies for absence and declarations under the Code of Conduct.

5. Declaration of Vacancy

6. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

6a) Planning Applications (see attached).

6b) CHC – ANOB Management Plan Review

6c) Neighbourhood Development Plan – update and arrangements for Volunteers Meeting

6d) CDC Development Control Management – update

6e) Local Plan update

7. Confirmation of Minutes of the meeting held on 4th April 2013 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

8. Reports from County and District Councillors.

9. Reports and Recommendations from Working Parties:

9a) Allotments - Request for new shed padlocks-

9b) Footpaths and Open Spaces - Request for litter bin Joliffe Rd

- Request to replace Kissing Gate Roman Landing

9c) Sportsfield Management and Millennium Meadow - Update on tennis court project

- H&S reporting – update

- Fire Alarm certificate – update

9d) Snowhill - Update on access posts

9e) Finance - Audit of Accounts 2012/13

9f) Village Green - Update on maintenance of public conveniences

9g) Communications and Web Site -

9h) Footway Lighting -

10. Reports from representatives on other bodies

10a) Memorial Hall -

10b) Twinning Association -

10c) East Head CIAG / WW Flood Defences -

10d) Emergency Planning -

10e) Parish Church -

11. Correspondence received for action or comment including items circulated for information only. (see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

12. Finance –

13. Annual Parish Assembly – 23rd May 2013 –Consideration of purchasing projector for Pavilion

14. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed).

Mrs. J. Brown, Clerk, 1st May 2013

ATTACHMENTS TO AGENDA FOR MEETING ON THURSDAY, 9TH MAY 2013

1. PLANNING APPLICATIONS (Agenda item 6a)

List No Reference Application details
14/13 NONE

15/13 WW/13/00839/PLD
Mrs J Finch 22 Chaucer Drive West Wittering
Erection of rear conservatory.
WW/13/00894/DOM
Mr And Mrs Lyndhurst, Fir Trees West Strand West Wittering To extend porch to front elevation.

WW/13/00950/FUL
West Wittering Estate Limited The New House West Strand West Wittering
Replacement vehicular barriers, kiosks and associated works.

WW/13/00962/CAC
Mr N Garrow 3 Springwell Cottage Pound Road West Wittering Partial removal of existing front garden wall.

WW/13/00987/DOM
Mr And Mrs N Goldsmith
Landfall 66 Howard Avenue West Wittering
Single storey extension to side and rear.

16/13 WW/13/00980/FUL
Mr E Grant 26 Marine Drive West, West Wittering Demolition of existing single dwelling and erection of two new detached dwellings.
17/13 WW/13/01150/FUL
West Wittering Estate Beach Huts Coastguard Lane West Wittering
Erection of 3 no. beach huts.

WW/13/01151/FUL
West Wittering Estate PLC
West Wittering Estate Beach Coastguard Lane West Wittering Erection of 3 no. open sided beach shelters, timber access and disabled signage, with parking area for 7 no. cars.

WW/13/01152/FUL
West Wittering Estate PLC West Wittering Estate Beach Huts Coastguard Lane West Wittering Erection of 3 no. beach huts.

WW/13/01181/FUL
Mr & Mrs Scambler 57 Marine Drive West Wittering Demolition of existing dwelling and replacement with 2no. dwellings (semi-detached houses) and associated works.

18/13 WW/13/01242/DOM
Mr Christopher Newell
White Horses West Strand West Wittering
Replacement outbuilding.

2. CORRESPONDENCE (Agenda item 11)

i) Items circulated for information as listed below:

• Clerk and Councils Direct

ii) Pound Rd TRO

iii) SSALC Training Survey

3. FINANCE (Agenda item 12)

i) Balances as at1/5/2013 2013 as per bank statement £ 88135.90

ii) Accounts for payment as listed below:

Payee Details £
Allotment Association Subscriptions collected 24.00
S Cobden Cricket Club car park 1480.00
Wicks Farm Materials 17.99
Wicks Farm Roll football pitch 31.50
Wicks Farm Mow sportsfield 196.50
Wicks Farm Black sacks 11.99
S Ruff Mowing and strimming 230.00
S Ruff Repair potholes Ellanore Lane 84.00
Viking Name plates 59.96
WSCC Footway lighting maintenance 1807.38
HMRC Tax and NI 120.99
Mrs J Brown Salary 872.37
Mrs M Waller Caretaking 200.00
Knight Fencing Post – Snowhill 132.00
Earnley Parish Council Training 60.00
Mr K Palmer Repairs Pavilion 65.00
Rudi Design Sportsfield plan 180.00
TAS Payroll 30.00
Greenbarnes Noticeboard 1512.53
TP Materials Sportsfield 9.65
Direct Bollards Ltd Bollard Snowhill 763.20
Portsmouth Water Pavilion 56.78

TOTAL 7945.84

ATTACHMENT 4

Membership of Working Parties and Other Bodies for 2015

Working Party	Nos.	Members
Allotments	1	Mrs Codrai
Communications / Web Site	3	Mr Parker, Mr Sadler, Mr Martin
Emergency Planning	2	Mr Lewis, Mr Parker
Finance	3	Mr Martin, Mr Lewis
Footpaths and Open Spaces	3	Mr Buckland, Mrs Barrett, Mr Sadler
Neighbourhood Plan	1	Mr Sadler
Parish Assets	2	Mr Sadler, Mr Parker
Snowhill	2	Mr Buckland, Mrs Codrai
Sportsfield Management & Millennium Meadow	3	Mr Martin, Mr Parker, Mr Buckland
Tree Warden	1	Mr Buckland
Representation on Other Bodies
Chichester District Association of Local Councils	2	Mr Martin, Mrs Barrett
East Head Coastal Issues Advisory Group	2	Mr Martin, Mr Sadler
Manhood Peninsula Forum	2	Mr Sadler, Mr Buckland
Memorial Hall	1	Mrs Barrett
Parish Church	1	Mr Martin
Peninsular Forum	1	Mr Martin
Poor Sevens Trustee	1	Mr Hutton
Sussex and Surrey Association of Local Councils	2	Mr Hutton, Mr Shrubb
Snowhill (Charity)		All Councillors
South Chichester CLC	2	Mr Martin, Mr Buckland
Sportsfield (Charity)		All Councillors
Twinning Association	1	Mrs Barrett

The chairman and vice-chairman are ex-officio members of all working parties.