Saturday, May 02 2009

Agenda May 2009

WEST WITTERING PARISH COUNCIL

NOTICE OF MEETING AND AGENDA
Your attendance is requested at the Annual Meeting
of the Parish Council to be held in the Social Room of the
Sports Pavilion at 7.00 p.m. on Thursday 7th May 2009

AGENDA

1. Election of Chairman

2. Election of Vice Chairman

3. Representatives of Working parties and Outside Bodies (see attached schedule)

4. Apologies for absence and declarations under the Code of Conduct.

5. Presentation and feedback by CDC Rural Housing Enabler Sam Irving, following open event on 7th May.

6. Confirmation of Minutes of meeting held on 16th April 2009 (Copy available in Library) and any matters arising.

7. Planning – to consider planning applications received including appeals and enforcement action. The Chairman will open the meeting to allow members of the public to address the Council.

8. Clerks Report – including updates from Working Parties as follows;

• Allotments – Update on boundary clearance and cultivation of plots
• Footpaths and Open Spaces – WSCC footpath maintenance,, removal of Seat, Marine Drive bank,
• Sportsfield and Pavilion Management and Millennium Meadow
• Snowhill – to approve quotations for track repair
• Memorial Hall – to receive any report from the Council’s representative on the Management Committee
• Finance
• Village Green
• Twinning
• Web Site Development and Communications – to include an update on the new hosting arrangements and development of the site.
• Footway Lighting –
• Pagham to East Head Coastal Defence Strategy – update from representatives of the East Head Coastal Advisory Group

9. Correspondence received for action or comment including items circulated for information
only (NB items of correspondence must be received by the Clerk for inclusion at least 1 week
before the meeting.

10. Finance – budget monitoring, bank reconciliation and accounts for payment as listed.
Members will also review the Clerks salary and may by resolution vote to exclude the Press and the Public in order to discuss this matter.

11. County Council and European Elections – 4th June 2009 – members to note change of
date for June meeting from 4th June to 1st June 2009.

12. Other items for discussion including highway matters

13. Open Forum – including questions from the public which the Council will consider (no decisions can be made by the Council unless further debate agreed.

Mrs J.K.M.Brown
Clerk West Wittering Parish Council
1st May 2009

CLERK’S REPORT – THURSDAY, 7th May 2009

1. REPORTS OF WORKING PARTIES.

2. CORRESPONDENCE

Items circulated to Members for information includes the following;

• Partnership News – West Sussex Public Partnership Forum
• WSCC Rights of Way Improvement Plan
• WSCC – Connections

(a) Letter re seat, Marine Drive bank
(b) Letter re “Party on the Pitch”
(c) Letter re “No Mans Land” – Millennium Meadow
(d) WSCC – School Safety Zone consultation – update
(e) Letter re new Memorial seat, Marine Drive
(f) Letter re tourist signs – The Beach House

4. FINANCE

(a) Balances at 01/05/2009      £87467.33

(b) Accounts for payment

(i) S Dobbin Fees       £485.00
(ii) Mrs J Brown Petty cash and postages 08/09       £35.00
(iii) S. Ruff Mowing      £335.00
(iv) AiRS Subscription       £40.00
(v) J. Hamper Potts Litter (March)      £91.00
(vi) SEC Lighting       £239.35
(vii) BT Fax line (2xquarters)      £90.70
(viii) AA Taylor (WWSC) Shingle      £601.82
Total                                                              £1917.87

(c) Clerks Salary

5. PLANNING

(a) Planning Decision Forms – Circulated to Members.
(b) Letter re VDS
(c) 32 Howard Ave – update
(d) Letter re land at Summerfield Road
(e) Letter re Briar Cottage WW/09/00394

(f) Rox, 3 Marine Drive West – Substitute plans
(g) Planning applications for consideration by the Council at the beginning of this meeting;
List No.14/09
WW/09/01152/FUL 33
The Crescent West Wittering
Demolition of existing bungalow and garage and provision of new chalet bungalow and garage.

WW/09/00886/COU
Holmes Cottage Chapel Lane West Wittering
Retrospective change of use of land to domestic garden.

WW/09/00892/DOM
Pipers Wait Royce Way West Wittering
Double garage and monopitch roof and extension to porch.

List No. 15/09 None

List No.16/09 None

List No.17/09
WW/09/01332/DOM
Flint Cottage Chapel Lane West Wittering
Ground and first floor (west) rear extension; enlargement of window to (east) front 1st floor elevation.

WW/09/01297/DOM Moongate West Strand West Wittering
Part demolition, extension, alterations and minor widening of entrance.

WW/09/01097/FUL Shore Inn Shore Road East Wittering
Timber constructed shower area with flat roof and stainless steel flue for log fire.
List No.18/09 WW/09/01378/TCA Village Green Pound Road West Wittering
Notification of intention to remove 1 no. limb in upper crown on the south side on 1 no. Weeping Willow tree.

SCHEDULE OF WORKING PARTIES AND APPOINTMENTS TO OUTSIDE BODIES

Membership of Working Parties and Other Bodies for 2015

Working Party	Nos.	Members
Allotments	1	Mrs Codrai
Communications / Web Site	3	Mr Parker, Mr Sadler, Mr Martin
Emergency Planning	2	Mr Lewis, Mr Parker
Finance	3	Mr Martin, Mr Lewis
Footpaths and Open Spaces	3	Mr Buckland, Mrs Barrett, Mr Sadler
Neighbourhood Plan	1	Mr Sadler
Parish Assets	2	Mr Sadler, Mr Parker
Snowhill	2	Mr Buckland, Mrs Codrai
Sportsfield Management & Millennium Meadow	3	Mr Martin, Mr Parker, Mr Buckland
Tree Warden	1	Mr Buckland
Representation on Other Bodies
Chichester District Association of Local Councils	2	Mr Martin, Mrs Barrett
East Head Coastal Issues Advisory Group	2	Mr Martin, Mr Sadler
Manhood Peninsula Forum	2	Mr Sadler, Mr Buckland
Memorial Hall	1	Mrs Barrett
Parish Church	1	Mr Martin
Peninsular Forum	1	Mr Martin
Poor Sevens Trustee	1	Mr Hutton
Sussex and Surrey Association of Local Councils	2	Mr Hutton, Mr Shrubb
Snowhill (Charity)		All Councillors
South Chichester CLC	2	Mr Martin, Mr Buckland
Sportsfield (Charity)		All Councillors
Twinning Association	1	Mrs Barrett