Friday, November 29 2013

Agenda December 2013

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the Meeting of the Parish Council to be held in the Sports Pavilion, Rookwood Road at 7.00 p.m. on Thursday 5^th December 2013

A G E N D A

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

2a) Planning Applications (see attached).

2b) Neighbourhood Plan – update on Launch event 28/11/2013

2c) Northfields – Condition 19 – update on enforcement

2d) Electronic planning applications – test event

2e) Royal Oak, East Wittering – comment on planning application

2f) Local Plan response

2g) Abbeyfield – Registration of Community Right to Bid

3. Confirmation of Minutes of the meeting held on 7^th November 2013 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Reports from County and District Councillors.

5. Reports and Recommendations from Working Parties:

5a) Allotments	- Update on plots and cultivation - Report on vandalism and consideration of repairs to fencing
5b) Footpaths and Open Spaces	- Update on Public conveniences - Grant claim – update on Operation Watershed and consideration of additional work to ditch adjacent to Sportsfield - E/W cycle path – update on signage – Joliffe Rd
5c) Sportsfield Management and Millennium Meadow	- Update on Tennis Court project - Update re H&S compliance by User Clubs - Consideration of application for Tree Preservation Order – trees on southern boundary - Consideration of quote to repair trim trail equipment - Pavilion shutters – report from Working Party -
5d) Snowhill	- Consideration of quote for renewal of Parish chains - Update on removal of seat ends
5e) Finance	- Consideration of Budget preparation for 2014/15 - Consideration of Grants 2013
5f) Village Green	-
5g) Communications and Web Site	-
5h) Footway Lighting –	-

6. Reports from representatives on other bodies

6a) Memorial Hall	-
6b) Twinning Association	-
6c) East Head CIAG / WW Flood Defences	-
6d) Emergency Planning	- Update on Asset Register
6e) Parish Church	-
6f) Peninsula Forum	- Meeting 2^nd December 2013

7. Correspondence received for action or comment including items circulated for information only.(see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

8. Finance – Approval of accounts for payment (see attached)

9. Clerks salary*

10. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

*The Council may by resolution, vote to exclude the Press and the Public in order to discuss the Clerks Salary

Mrs. J. Brown, Clerk, 28^th November 2013

ATTACHMENTS TO AGENDA FOR MEETING ON THURSDAY, 5^th December 2013

1. PLANNING APPLICATIONS (Agenda item 2a)>/h3>

List No Reference Application details

45/13 WW/13/03591/DOM - Mr & Mrs J Holmes 38 Marine Drive West Wittering Demolition of existing conservatory and replacing with a two storey rear extension with internal alterations.

WW/13/03592/DOM - Mr Les Higgins Waters Edge 5 Marine Drive West West Wittering Replacement of existing conservatory with extended balcony over.

WW/13/03611/DOM - Keeble Grant Ltd Walnut Tree Cottage Rookwood Road West Wittering Extension and alterations to existing dwelling, demolition of existing garage and erection of new car port.

46/13 WW/13/03212/DOM - Mr Richard Dollamore 51 Summerfield Road West Wittering Upgrade of conservatory

WW/13/03659/DOM - Mrs Janine Clarke The Dormy House West Strand West Wittering Alterations to existing garden room.

47/13 WW/13/03693/PLD - Mr & Mrs Sheppard 14 The Wad West Wittering Construction of 1 no. rear roof dormer and single storey side extension.

48/13 None

2. CORRESPONDENCE (Agenda item 7)

i) Complaint re Marine Drive Car Park

ii) Memorial Seat, Cakeham Rd

iii) Community Warden MOU for signature

3. FINANCE (Agenda item 8 )

Balances as per reconciliation 28/11/13 £89,467.65

Accounts for payment as listed below:

Payee	Details	£
Mrs J Brown	Salary and expenses	886.17
Viking	Pens, badges	32.22
Castle Printers	NDP flyers	121.00
M Waller	Cleaning and caretaking	200.00
D Waller	Litter picking	100.00
Southern Electric	Pavilion	603.05
PWC	Allotment	109.08
PWC	Allotment	184.25
Playsafe	Play area repairs	874.80
SSALC	Conference	24.00
Chubb Fire	Pavilion extinguishers	322.44
Queensbury shelters	Bal from 7/11/13	2812.50
TOTAL		£6,269.51

Agenda December 2013

NOTICE OF MEETING AND AGENDA

A G E N D A

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

2a) Planning Applications (see attached).

2b) Neighbourhood Plan – update on Launch event 28/11/2013

2c) Northfields – Condition 19 – update on enforcement

2d) Electronic planning applications – test event

2e) Royal Oak, East Wittering – comment on planning application

2f) Local Plan response

2g) Abbeyfield – Registration of Community Right to Bid

3. Confirmation of Minutes of the meeting held on 7^th November 2013 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Reports from County and District Councillors.

5. Reports and Recommendations from Working Parties:

5a) Allotments

5b) Footpaths and Open Spaces

5c) Sportsfield Management and Millennium Meadow

5d) Snowhill

5e) Finance

5f) Village Green

5g) Communications and Web Site

5h) Footway Lighting –

6. Reports from representatives on other bodies

6a) Memorial Hall

6b) Twinning Association

6c) East Head CIAG / WW Flood Defences

6d) Emergency Planning

6e) Parish Church

6f) Peninsula Forum

7. Correspondence received for action or comment including items circulated for information only.(see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

8. Finance – Approval of accounts for payment (see attached)

9. Clerks salary*

10. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

2. CORRESPONDENCE (Agenda item 7)

i) Complaint re Marine Drive Car Park

ii) Memorial Seat, Cakeham Rd

iii) Community Warden MOU for signature

3. FINANCE (Agenda item 8 )

List No	Reference	Application details
45/13	WW/13/03591/DOM -	Mr & Mrs J Holmes 38 Marine Drive West Wittering Demolition of existing conservatory and replacing with a two storey rear extension with internal alterations.
	WW/13/03592/DOM -	Mr Les Higgins Waters Edge 5 Marine Drive West West Wittering Replacement of existing conservatory with extended balcony over.
	WW/13/03611/DOM -	Keeble Grant Ltd Walnut Tree Cottage Rookwood Road West Wittering Extension and alterations to existing dwelling, demolition of existing garage and erection of new car port.
46/13	WW/13/03212/DOM -	Mr Richard Dollamore 51 Summerfield Road West Wittering Upgrade of conservatory
	WW/13/03659/DOM -	Mrs Janine Clarke The Dormy House West Strand West Wittering Alterations to existing garden room.
47/13	WW/13/03693/PLD -	Mr & Mrs Sheppard 14 The Wad West Wittering Construction of 1 no. rear roof dormer and single storey side extension.
48/13	None

Agenda December 2013

NOTICE OF MEETING AND AGENDA

A G E N D A

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including correspondence, appeals and enforcement action. (The Chairman will open the meeting to allow members of the public to address the Council.)

2a) Planning Applications (see attached).

2b) Neighbourhood Plan – update on Launch event 28/11/2013

2c) Northfields – Condition 19 – update on enforcement

2d) Electronic planning applications – test event

2e) Royal Oak, East Wittering – comment on planning application

2f) Local Plan response

2g) Abbeyfield – Registration of Community Right to Bid

3. Confirmation of Minutes of the meeting held on 7th November 2013 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Reports from County and District Councillors.

5. Reports and Recommendations from Working Parties:

5a) Allotments

5b) Footpaths and Open Spaces

5c) Sportsfield Management and Millennium Meadow

5d) Snowhill

5e) Finance

5f) Village Green

5g) Communications and Web Site

5h) Footway Lighting –

6. Reports from representatives on other bodies

6a) Memorial Hall

6b) Twinning Association

6c) East Head CIAG / WW Flood Defences

6d) Emergency Planning

6e) Parish Church

6f) Peninsula Forum

7. Correspondence received for action or comment including items circulated for information only.(see attached). (Items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

8. Finance – Approval of accounts for payment (see attached)

9. Clerks salary*

10. Open Forum – including questions from the public which the Council will consider. (No decisions can be made by the Council under this item unless further debate agreed)

2. CORRESPONDENCE (Agenda item 7)

i) Complaint re Marine Drive Car Park

ii) Memorial Seat, Cakeham Rd

iii) Community Warden MOU for signature

3. FINANCE (Agenda item 8 )

3. Confirmation of Minutes of the meeting held on 7^th November 2013 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.