Thursday, November 26 2009

Agenda December 2009

WEST WITTERING PARISH COUNCIL

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion at 7.00 p.m. on Thursday 3rd December 2009

A G E N D A

Mr S Hansford, Chichester District Council will address the Council on the Community Warden project.

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including appeals and enforcement action. The Chairman will open the meeting to allow members of the public to address the Council.

3. Confirmation of Minutes of meeting held on 5th November 2009 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4. Clerks Report to include any reports of Working Parties as follows;

Allotments – Update on plot allocation and invoices
Footpaths and Open Spaces – possible closure of public conveniences, Pound Road, East/ West path, Update re Gates, Pound Road, Consideration of quotes for repair to Snowhill Track and footpath maintenance.
Sportsfield and Pavilion Management and Millennium Meadow – Report on Building and Fire regulations,
Snowhill
Memorial Hall – to receive any report from the Council’s representative on the Management Committee
Finance – to receive the monthly monitoring statement and consideration of Annual Grants. Approval of new IT equipment for the Clerk, and contribution towards MPP and Community Wardens
Village Green – update on removal of willow bough
Twinning – to receive any report from the Council’s representative
Web Site Development and Communications – to include any update on web site development and progress on proposed Newsletter
Footway Lighting -
Pagham to East Head Coastal Defence Strategy – to include any update from recent meeting of representatives of the East Head Coastal Advisory Group
Emergency Planning – to receive a report following meeting with CDC on 30th November

5. Correspondence received for action or comment including items circulated for information only. (NB items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

6. Finance – budget monitoring information, bank reconciliation and approval of accounts for payment as listed.

7. Mr D Hopson’s website – to consider legal advice regarding alleged defamatory material. The Council may vote to exclude the Press and the Public in order to discuss this.

8. Open Forum – including questions from the public which the Council will consider (no decisions can be made by the Council under this item unless further debate agreed).

Mrs. J. Brown, Clerk,
Red House,
100 Middleton Road,
Middleton on Sea,
PO22 6DL

26th November 2009

CLERK’S REPORT – THURSDAY, 3rd December 2009

1. REPORTS OF WORKING PARTIES

2. CORRESPONDENCE

Items circulated to Members for information includes the following:
Clerk and Councils Direct -

(a) WSCC – Pound Road -

(b) Letter re Seat, Marine Drive

(d) Manhood Peninsular Partnership – Funding agreement

(e) Chichester Harbour Conservancy – letter re E/W cycle route

3. FINANCE

(a) Balances at 26/10/2009 per bank statement – £95,413.83

(b) Accounts for payment:

(i) Mr C Tranchant Pavilion garden – £80.00
(ii) PWC Pavilion – £51.81
(iii) IT&S Risk Assessments Pavilion – £275.00
(iv) Channel Safety Smoke Alarm – £327.75
(v) Mrs J Brown Clerks Salary and mileage – £2,716.04
(vi) J K Clay Hedge and ditch clearance – £103.50
(vii) eUKhost Domain fee £100.00
TOTAL – £3,654.10

(i) BT Office and Broadband – £97.37
(ii) BT Fax Line – £56.58

(d) Approval of Grants 2009/10

4. PLANNING

(a) Planning Decision Forms – Circulated to Members.

(b) Planning Application – Thessaly and Briar Cottage Roman Landing

(d) Planning applications for consideration by the Council at the beginning of this meeting:

List No.45/09 NONE

List No.46/09 NONE

List No.47/09 NONE

List No.48/09
WW/09/03697/DOM Conway, 16 The Crescent, West Wittering – Alterations and extension to convert a 2 bed bungalow into a 4 bed chalet bungalow.

WW/09/04626/DOM 2 Owers Way West Wittering – Loft conversion with flat roof dormers and roof lights to each side of existing roof.

WW/09/04630/FUL Field Number 3 Elms Lane West Wittering – Sand school.

WW/09/04615/DOM Briar Cottage Roman Landing West Wittering – Change of use and reconstruction of roof space to create new bedroom and en-suite bathroom.

WW/09/04638/FUL Managers House West Wittering Estate West Wittering – Minor amendments to planning approval ref: WW/09/00145/FUL: amending condition 2: slight realignment of the proposed house (approx 3.5 degrees) to align it with the existing office building. Slight reduction of the balcony at its eastern end

WW/09/04770/TCA Rowan House Cakeham Road West Wittering – Notification of intention to reduce by up to 3m the north, east and west sectors and remove 2 no. lowest branches on north sector on 1 no. Monterey Cypress tree.