Your attendance is requested at the ANNUAL PARISH ASSEMBLY of the Parish Council to be held in the Sports Pavilion, Rookwood Road at 7.30.pm on Thursday  17^th May 2012. Everyone is welcome.

ANNUAL PARISH ASSEMBLY

AGENDA

1. Apologies for absence

2. Confirmation of Minutes of meeting held on 19th May 2011
   (Copy available in Library)

3. Chairman’s Report

4. Open Forum

FOLLOWING THE MEETING THERE WILL BE PRESENTATIONS FROM REPRESENTATIVES OF LOCAL SPORTS CLUBS

Cricket Club

Sailing Club

Football Club

REFRESHMENTS WILL BE AVAILABLE AFTER THE MEETING

J.K.M. Brown, Clerk                                              K. S. Martin, Chairman

WEST WITTERING PARISH COUNCIL

MINUTES of the Annual Parish Assembly of the Parish Council held on Thursday 19^th May 2011 at 7.30pm in the Cricket Pavilion, Elms Lane West Wittering.

PRESENT:     Mr R Shrubb, (Chairman) Mr. K. Martin, (Vice Chairman) Mr. D. Wright, Mr I Parker, Mrs C Megeney, Mrs Sally Smith, Mr C Pine, Mr. W Buckland, and 9 members of the Public. Cllr P Montyn was also in attendance.

1. APOLOGIES FOR ABSENCE
   Mrs. K Simmons
2. MINUTES
   On a proposal by Mr. Buckland, seconded by Mr. Martin, the minutes were read by the Clerk, agreed as a true and correct record, and signed by the Chairman.
3. CHAIRMANS REPORT
   Mr. Hutton read out the Chairman’s report, a copy of which is attached to these minutes. On a proposal by Mr. Parker, seconded by Mr. Pine, the report was adopted.
4. OPEN FORUM
   Mr. Landsley asked a question about parking on Snowhill Green. Members discussed additional No parking signs and the installation of some logs as barriers to prevent access.
   Mr Stafford asked a question about car theft in Wellsfield.
5. PRESENTATION BY ALISON FOWLER, AONB OFFICER – CHICHESTER HARBOUR CONSERVANCY
   Planning in a nationally important landscape”

The Chairman introduced Alison Fowler who gave a presentation to the meeting regarding the new planning guidelines for dwellings and extensions in an AONB.

She referred to the AONB Management Plan 2009/14 and the statutory responsibility to conserve and enhance the features of the AONB. She also explained the role of the Harbour Conservancy to influence, comment on, support and object to planning applications within the area of the AONB and adjacent to it if there was significant impact.

There being no further business the meeting closed at 9.00pm.

NOTICE OF ANNUAL MEETING AND AGENDA

Your attendance is requested at the Annual Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion at 7.00 p.m. on Thursday 3^rd May 2012

AGENDA

1.           ELECTION OF CHAIRMAN

2.           ELECTION OF VICE CHAIRMAN

3.           APPOINTMENT OF WORKING PARTIES AND REPRESENTATIVES ON OTHER BODIES (SEE ATTACHED SCHEDULE)

4.           Apologies for absence and declarations under the Code of Conduct.

5.           Planning – to consider planning applications received including correspondence, appeals and enforcement action.

The Chairman will open the meeting to allow members of the public to address the Council.

6.           Confirmation of Minutes of meeting held on 5th April 2012 and any matters arising.

(Copy available in Library or at www.westwitteringparishcouncil.gov.uk)

7.           County and District Councillor update.

8.           Clerks Report and any reports of Working Parties, including Action plans, and Other Bodies as follows:

9.           Correspondence received for action or comment including items circulated for information only.

(NB items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

10.        Finance – Approval of accounts for payment as listed in the Clerk’s Report

11.        Open Forum – including questions from the public which the Council will consider

(no decisions can be made by the Council under this item unless further debate agreed).

Mrs. J. Brown, Clerk,    25^th April 2012

CLERK’S REPORT TO MEETING ON THURSDAY, 3rd May 2012

1.           REPORTS OF WORKING PARTIES / OTHER BODIES

2.           CORRESPONDENCE

a)            Items circulated for information as listed below:

b)            Letter re parking restrictions – Pound Rd.

3.           FINANCE

Balances as at 25^th April 2012 as per bank reconciliation                              £66,669.82

a)           Accounts for payment as listed below:

4.           PLANNING

a)           Planning Decision Forms – Circulated to Members.

b)           CDALC draft letter re development on the Manhood Peninsula

c)           West Itchenor Draft VDS for comment.

SCHEDULE OF WORKING PARTIES AND APPOINTMENTS ON OUTSIDE BODIES

MINUTES of the Meeting of the Parish Council, held on Thursday 5^th April 2012 in the Sports Pavilion, Rookwood Road, West Wittering.

PRESENT: Mr R Shrubb, (Chairman), Mr K Martin, (Vice Chairman), Mr W Buckland, Mr C Pine, Mrs C Megeney, Mr D Wright, and 11 members of the public.

33.          PCSO UPDATE

PCSO Rose Bainbridge updated the meeting on recent initiatives and confirmed that there had been no reports of animal poisoning. She also informed the meeting that a new officer, Ollie Broad had been appointed to the Witterings area.

34.          APOLOGIES FOR ABSENCE

Mrs S Smith, Mrs K Simmons, Mr I Parker

35.          DECLARATIONS UNDER THE CODE OF CONDUCT

Mr Shrubb declared an interest in the planning application for Moat House, Chapel Lane. He left the meeting to sit in the public gallery and Mr Martin chaired the item on planning. Mr Shrubb returned to the chair after this item.

36.          PLANNING APPLICATIONS

37.          MINUTES

On a proposal by Mr. Martin, seconded by Mr. Wright, the minutes were approved and signed by the Chairman.

38.          COUNTY AND DISTRICT COUNCILLOR UPDATE

Cllr Montyn agreed to represent the Council at the forthcoming Development Control Committee and in particular the objection to the planning application for Moat House. He referred to the resurfacing of Pound Rd and the re painting of the yellow lines and asked the Council to consider support for further restrictions because of issues regarding obstruction. He also reported that the extension to the cycle path was almost complete with the disruption to the road network kept to a minimum. Mr Wright proposed a vote of thanks to Cllr Montyn, which was seconded by Mr Shrubb.

Cllr Barrett gave an update on the Youth Club, and reported progress regarding the ownership of the premises and additional funding from surrounding parishes. On a proposal by Mr Wright, seconded by Mr Martin it was agreed to consider the Councils contribution at its meeting in may.

39.          CLERKS REPORT

(a)              Allotments

Members considered the recommendation of the Working Party’s rent review. It was proposed the increase rents from 1^st October 2013 by 15%, 2014 by 10% and 2015 by 10%. Considering there has been no increase for at least 3 years this would equate to a 5% increase over the total period. It was agreed to contact the Allotment Association for feedback regarding these proposals and also to find out whether the Association would consider supporting the installation of a rabbit proof fence. Members agreed to consider the outcome at the next meeting.

(b)             Footpaths and Open Spaces

Mr. Shrubb reported that the fence had now been moved to maintain the path width.

(c)              Sportsfield and Millennium Meadow

Members noted that the new Croquet rink had been officially opened. Members also agreed to the Football Club placing a temporary sign at the entrance to the Sportsfield on match days. Mr Shrubb reported that following the risk assessment of the Sportsfield, the fence on the northern boundary needed replacing. Three quotes had been sought, and two returned as follows:

Contractor A                      £5578.17

Contractor B                       £4618.06

On a proposal by Mr Shrubb, seconded by Mr Wright, it was agreed to accept the lowest quote. Members also recorded a vote of thanks to Mr Hutton.

Members also wished to thanks the Sailing Club and West Wittering Estates for their work in preparing the beach and chains at Snowhill.

(d)             Memorial Hall

Members noted that a new bookings Secretary had been appointed.

(e)              Finance

Members discussed the continued support for the Community Warden Scheme. Mr Shrubb reported that the contribution in 2011 was £1500 and that the same amount had been budgeted for in 2012. Following discussion it was proposed by Mr Buckland to increase the contribution to £1600, this was seconded by Mrs Megeney and agreed by members.

(f)              Village Green

No items to report.

(g)              Twinning

No items to report.

(h)             Communications and Web Site

Mr Martin referred to the information circulated concerning the web site “West Wittering on line” and whether the Council supported a link on its own web site to a commercial organisation. It was agreed that the Working Party would consider the implications of including such links and report back to the Council.

(i)               EHCIAG/EA Flood Defence

Mr Martin reported that there would be a site visit for members of EHCAIG in June. It was noted that work to The Hinge was ongoing with breast work repairs also carried out. Regarding the flood defence bank, it was noted that F/P No.1 would be closed from 16^th April 2012 whilst work was undertaken. A meeting had been held regarding access to the Crab Pool. The current access did not comply with the criteria for disabled access, but it was felt that ramps would not be appropriate at the location. It was the view of the meeting that access would have to be restricted to steps and the EA, concerned about the disabled access agreed to seek legal advice.

The Chairman allowed Mr Hammett of West Wittering Estates to speak to members. He stated that if it was a legal requirement to install a path, then the surface did not have to be tarmac and could be of material more acceptable to the rural nature of the site.

(j)              Emergency Planning

No items to report.

(k)             Northfield – Low Cost Housing Project

Members noted the site visit arranged for 12.30 on 20^th April 2012.

(l)              Footway Lighting

Mr Martin reported that he had discussed the Councils requirements for programmable units on its lighting columns. It was agreed to write to WSCC indicating the Councils desire to utilise this option as the contract required a certain number to be installed. Members noted that this would defer the programme of replacement columns until September.

40.          CORRESPONDENCE

(a)             Members noted that items as listed in the Clerks report had been circulated.

(b)             Election of Sussex Police Commissioner

The Clerk reported that the Pavilion would be used as a Polling Station on 15^th November 2012.

41.          FINANCE

(a)             Accounts for payment were authorised as follows;

(b)             On a proposal by Mr Martin, and seconded by Mr. Wright, payment of the above accounts was authorised by the Parish Council.

42.          PLANNING

(a)             Dolphins, Rookwood Lane

Members noted a letter concerning change of use to Rookwood House, and agreed that the matter should be dealt with by the Enforcement team at CDC.

(b)             Meeting re development – Donnington Parish Council

Mr Martin reported on the recent meeting to discuss development on the Manhood Peninsula. He proposed that the matter be dealt with by the Peninsula Forum and by CDALC, which was agreed by the meeting.

(c)             West Itchenor VDS Update

Members noted the update to this document and the request for approval of parish zones. It was agreed to ask for an electronic copy of the document to allow members to comment.

(d)             West Wittering Parochial Church School – D&A Statement

Members discussed the D&A statement in support of the Schools planning application. Following discussion it was agreed that this was a good design.

43.          OTHER ITEMS FOR DISCUSSION

(a)             Highways

Members noted the overgrown hedge at Romany in Piggery Hall Lane and asked why this was not attended to by WSCC when they were in the area.

(b)             Enforcement matter

It was also reported that there were 2 caravans sited on the land behind Tanglewood, Briar Ave and a large gate post structure had been installed. It was agreed to report this to CDC.

44.          OPEN FORUM

Mrs Mavity raised the issue of parking and obstruction in Pound Rd. It was agreed to report this to the appropriate authorities and invite residents to write to the Council if they wished the Council to support further waiting restrictions.

Mr Morton asked whether there were grounds to reduce the speed limit in Cakeham Rd adjacent to the cycle path.

Mr Bird invited members to the Open Day at the Croquet Club at 2.00pm on 6^th May 2012.

There being no further business for discussion the meeting closed at 8.40 pm.

Signed…………………….…Chairman…………………..Date………………

The next meeting of the Parish Council will be held on Thursday 3^rd May 2012 in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion at 7.00 p.m. on Thursday 5^th April 2012

AGENDA

1.         Apologies for absence and declarations under the Code of Conduct.

2.         Planning – to consider planning applications received including correspondence, appeals and enforcement action. The Chairman will open the meeting to allow members of the public to address the Council.

3.         Confirmation of Minutes of meeting held on 1^st March 2012 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4.         County and District Councillor update.

5.         Clerks Report and any reports of Working Parties, including Action plans, and Other Bodies as follows:

• Working Party / Other Body
• Allotments – Update on plots and rent review for consideration
• Footpaths and Open Spaces
• Sportsfield and Pavilion Management and Millennium Meadow – WWCC request for financial assistance and WWFC request for temporary sign, consideration of quotes for fencing, Sportsfield
• Snowhill
• Memorial Hall
• Finance
• Village Green
• Twinning
• Communications and Web Site
• Footway Lighting – update from meeting with SEC regardingreplacement lighting
• Pagham to East Head Coastal Defence (EHCIAG) / EA Flood Defence
• Emergency Planning
• Northfield –  Low Cost Housing Project Liasion

6.         Correspondence received for action or comment including items circulated for information only. (NB items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

7.         Finance – Approval of accounts for payment as listed in the Clerk’s Report and consideration of contribution to Community Warden scheme.

8.         Open Forum – including questions from the public which the Council will consider (no decisions can be made by the Council under this item unless further debate agreed).

Mrs. J. Brown, Clerk,             29^th March 2012

CLERK’S REPORT TO MEETING ON THURSDAY, 1^st March 2012

1. REPORTS OF WORKING PARTIES / OTHER BODIES

2.  CORRESPONDENCE

a)     Items circulated for information as listed below:

• NALC – Local Council review

b) CDC – Use of Premises as a Polling Station

3. FINANCE

Balances as at 29^th March  2012 as per bank reconciliation     £ 32,052.50

a)     Accounts for payment as listed below;

b) Contribution to Community Warden scheme.

4.         PLANNING

a)     Planning Decision Forms – Circulated to Members.

b)     Donnington Parish Council – update from meeting regarding development on the Manhood Peninsula

c)     The Itchenor Society – West Itchenor Village Design Statement

d)

MINUTES of the Meeting of the Parish Council, held on Thursday 1st March 2012 in the Sports Pavilion, Rookwood Road, West Wittering.

PRESENT: Mr R Shrubb, (Chairman), Mr K Martin, (Vice Chairman), Mr W Buckland, Mr C Pine, Mrs C Megeney, Mrs K Simmons, Mr D Wright, Mr I Parker and 5 members of the public.

22.            PRESENTATION ON STREET LIGHTING

Representatives from SEC Lighting gave a short presentation on the forthcoming programme to replace street lighting. Members agreed to meet with SEC to discuss the Parish Councils preferred options for  columns containing adjustable timing features. It was agreed that Mr Martin and Mr Pine progress further consultation with SEC and seek to secure a timetable for installation.

23.            APOLOGIES FOR ABSENCE

Mrs S Smith,

24.            DECLARATIONS UNDER THE CODE OF CONDUCT

Mr Wright – East and West House, East Strand

25.            PLANNING APPLICATIONS

26.            MINUTES

On a proposal by Mr. Martin, seconded by Mrs Megeney, the minutes were approved and signed by the Chairman.

27.            CLERKS REPORT

(a)             Allotments

Members noted that EW&B Parish Council would consider the request for grant at its meeting on 8^th March 2012 and Mrs Megeney agreed to attend on behalf of the Council.

Members discussed the current rent level and asked the Working Party to review rents with a view to an increase. It was also noted that all the plots had been checked and missing markers replaced by Mrs Megeney and her husband. Members recorded a vote of thanks to them and the Working Party.

(b)            Footpaths and Open Spaces

The Clerk reported that WSCC had met with the landowner of Meadow Farm and that the outcome of the meeting would be reported in due course.

(c)             Sportsfield and Millennium Meadow

Members discussed litter along Rookwood rd and Cakeham Rd. It was agreed to ask CDC to re site the current litter bin in Rookwood Rd nearer the bus stop, and to request an additional bin near the bus stop on the corner of Joliffe Rd. Members also noted that residents of Howards Way had agreed to undertake litter picking as volunteers and Mr Shrubb was asked to obtain the appropriate his vis – jackets and materials.

(d)            Snowhill

Mr Shrubb reported that the posts had now been put in ready for the signs to go up.

(e)             Memorial Hall

No items to report.

(f)             Finance

The Working Party reported that it had looked at the recommendations of the Internal Auditor regarding risk management and that the boiler had been serviced as well as the fire alarm and fire extinguishers. The Fire Risk report was being reviewed and the appropriate reports for inspection of Council assets were being drawn up. The Clerk confirmed that Mr Hutton was insured and the Council was indemnified for him to carry out this work.

(g)            Village Green

The Clerk reported that the Council was waiting for the Horticultural Society to suggest the species and location of a suitable tree to plant to commemorate the Queens Diamond Jubilee.

(h)            Twinning

No items to report.

(i)              Communications and Web Site

Mr Martin suggested that the web site would benefit from a wider range of contributors and advised that the Council should consider looking outside its own members for help.

(j)              EHCIAG/EA Flood Defence

Mr Martin raised the issue of accessibility to the crab pool. Members discussed the current access and the suggestion that it be made more accessible which would require significant alterations including a ramp. It was agreed that as the crab pool is an existing environmental feature, not a leisure destination, and as such should not require any additional access. Members acknowledged the statutory notice from the EA regarding commencement of the works.

(k)            Emergency Planning

No items to report.

(l)              Northfield – Low Cost Housing Project

No items to report.

28.            CORRESPONDENCE

(a)             Members noted that items as listed in the Clerks report had been circulated.

(b)            Croquet Club

The Clerk reported that members were invited to the opening of the new croquet rink at the Millennium Meadow on 13^th March 2012.

(c)             Annual Meeting with Parishes – 10^th May 2012

Mr Martin and Mrs Simmons agreed to attend on behalf of the Council.

29.            FINANCE

(a)             Accounts for payment were authorised as follows;

(b)            On a proposal by Mr Martin, and seconded by Mr. Wright, payment of the above accounts was authorised by the Parish Council.

30.            PLANNING

The Clerk reported a communication from the Chairman of Donnington Parish Council regarding development on the Manhood peninsula and an invitation to an open meeting on 21^st March. It was agreed that members could attend if they wished and Mr Martin recommended that the matter be dealt with at the Peninsula Forum meetings. Mr Shrubb reported concerns that not all members of the planning authority were familiar with the approved interim planning policy.

31.            OTHER ITEMS FOR DISCUSSION

(a)             Highways

Members noted the overgrown hedge at Itchenor crossroads and the manhole reinstatement outside The Old House at Home were still outstanding. In addition there was a very large pot hole in Chichester Rd outside The Lamb. The Clerk was instructed to report these to WSCC Highways.

(b)            Annual Parish Assembly – 17^th May 2012 7.30pm

Mr Martin suggested that representatives from the user Clubs be invited to the meeting to give a brief overview of their activities. It was agreed to invite the Football Club, the Cricket Club and the Sailing Club.

(c)             Anti Social behaviour

Mrs Megeney reported on recent incidents and the need to report such matters to the Police using the newly established “101” number.

32.            OPEN FORUM

There were no questions from the public.

There being no further business for discussion the meeting closed at 8.45 pm.

Signed…………………….…Chairman…………………..Date………………

The next meeting of the Parish Council will be held on Thursday 5^th April 2012 in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk

We all call 999 in an emergency but did you know that there is a number for less urgent incidents? The police regularly point out that they cannot respond to crime unless it is reported. Even though it may be too late to respond to the incident that has been witnessed or suffered the information helps the police to deploy their forces more accurately and to be prepared better for a possible recurrence.

The public is encouraged to call 101 to contact the police to report less urgent crime and disorder or to speak to a local officer. For example, call 101:

• if your car has been stolen
• if your property has been damaged
• if you suspect drug use or dealing in your local area
• to report a minor traffic accident
• to give the police information about crime in your area
• to speak to the police about a general enquiry

Further details can be found at http://www.direct.gov.uk/en/CrimeJusticeAndTheLaw/Reportingcrimeandantisocialbehaviour/DG_185338. You can also report crime annonymously at https://secure.crimestoppers-uk.org/ams.form.anonymous.asp.

There have been incidents of vandlism in the village recently so let’s make sure we report them.

A plan showing the approximate layout of the above changes to the layout of the cycle route is shown here.  If you have any queries please contact Martin Moore at West Sussex County Council  mailto:Martin.Moore@westsussex.gov.uk.

Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion at 7.00 p.m. on Thursday 2nd February 2012

AGENDA

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including appeals and enforcement action. The Chairman will open the meeting to allow members of the public to address the Council.

3. Confirmation of Minutes of meeting held on 5th January 2012 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4. County and District Councillor update.

5. Clerks Report and any reports of Working Parties, including Action plans, and Other Bodies as follows:

Working Party / Other Body

Allotments – Update on plot allocation, consideration of NTQ for non payment.

Footpaths and Open Spaces –Update on footpath adjacent to Meadow Farm, and sign, Abbeyfield, consideration of quotes for tree works,

Sportsfield and Pavilion Management and Millennium Meadow –

Snowhill – consideration of quotes for ramp

Memorial Hall

Finance – Budget and Precept 2012/13, Internal Audit report

Village Green

Twinning

Web Site Development and Communication

Footway Lighting

Pagham to East Head Coastal Defence (EHCIAG) / EA Flood Defence

Emergency Planning

Summerfield Road Low Cost Housing Project Liasion

6. Correspondence received for action or comment including items circulated for information only. (NB items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

7. Finance – Approval of accounts for payment as listed in the Clerk’s Report

8. Open Forum – including questions from the public which the Council will consider (no decisions can be made by the Council under this item unless further debate agreed).

Mrs. J. Brown, Clerk, 26th January 2012

CLERK’S REPORT TO MEETING ON THURSDAY, 2nd February 2012

1. REPORTS OF WORKING PARTIES / OTHER BODIES

2. CORRESPONDENCE

a) Items circulated for information as listed below:

• CPRE – Guide to Neighbourhood planning

• Clerk and Councils Direct

• Solent News

b) E/W Path – correspondence regarding Phase 2 – Cakeham Rd

3. FINANCE

Balances as at 26th January 2012 as per bank statement £ 37,751.80

a) Accounts for payment as listed below;

Payee Details £

TAS Payroll 30.00

K Palmer Maintenance of seats 780.00

AbD Hosting charge for web site 144.00

Wicks Farm Mow edge of Sportsfield 21.00

S Dobbin Internal audit service 400.00

CDC Dog bin – emptying 318.24

PWC Supply Sportsfield 54.89

Viking Ink cartridges 80.40

Mrs M Waller Caretaking 200.00

The Sign Shop No parking signs – Snowhill 45.00

BT (Direct Debit) Office line and broadband 87.36

BT (Direct Debit) Fax line 47.42

2208.31

Total

4. PLANNING

a) Planning Decision Forms – Circulated to Members.

List No Reference Application details

1/12 WW/11/05339/DOM Mr J Munnery,1A Marine Drive West Wittering First floor extension over existing flat roof garage, pitched roof to replace remaining existing flat roof, internal and external alterations, cladding and rendering of existing external walls.

WW/11/05342/DOM

Mr & Mrs R Payne, 26 Mill Gardens East Wittering,Demolition of existing flat roof garage and porch, new single and two storey side extension comprising new garage with bedroom extension and ensuite, pitched roof porch and infill and internal alterations. Renewal of 08/00853/DOM

2/12 WW/11/04948/FUL

Mr Peter Watts, Thalassa 41 The Crescent West Wittering Demolition of existing dwelling and erection of chalet bungalow.

WW/11/05489/DOM

Mr Thomas Gatacre, East And West House (New Timbers) East Strand West Wittering, Alteration to the proposed northern fence line at the properties known as west and east house. These alterations are pursuant to the grant of application WW/11/02122/FUL. The proposal includes an enlarged set back from the existing road edge and a minor height increase to allow for the incorporation of 2 no. bin and meter housings.

WW/11/05510/DOM

Mr And Mrs Nayler, 61 Marine Drive West Wittering, Demolition of south and north extensions; construction of replacement extensions. Construction of new garage as approved WW/98/01662/DOM.

3/12 WW/11/05192/ELD

Mr Christopher Horne,Loxford 20 Howard Avenue West Wittering ,Removal of existing single storey glass sunroom replaced with single storey dining room.

WW/12/00009/FUL

Mr And Mrs G Taplin,5 Marine Close West Wittering, Proposed replacement of residential railway carriage with chalet style dwelling and detached garage.

4/12 WW/11/05422/DOM

Mr James Hawkins, 9 The Crescent West Wittering

2 no. dormer windows to west elevation and 2 no. velux to east elevation.

WEST WITTERING PARISH COUNCIL

MINUTES of the Meeting of the Parish Council, held on Thursday 5th January  201 2in the Sports Pavilion, Rookwood Road, West Wittering.

PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman), Mr. W. Buckland, Mr. C Pine, Mrs. C Megeney, and 7 members of the public. Cllr Montyn was also in attendance.

1. APOLOGIES FOR ABSENCE

Mrs S Smith, Mrs K Simmons, Mr D Wright, Mr I Parker

2. DECLARATIONS UNDER THE CODE OF CONDUCT

None

3. PLANNING APPLICATIONS

48/11 WW/11/04749/DOM

Mr And Mrs Johnson Lindfields Chichester Road West Wittering, Demolition of existing conservatory. Construction of two storey extension and roof terrace and conservatory

NO OBJECTION

WW/11/04849/DOM

Mr Eric Kump Hesperus Roman Landing West Wittering, Installation of photovoltaic panels on flat roof to existing garage.

NO OBJECTION

49/11 WW/11/04906/DOM

Mr Christopher Bell 34 Marine Drive West Wittering

Erection of new conservatory.

NO OBJECTION

WW/11/05062/DOM

Mrs Jackie Greenwood Hope House West Strand West Wittering Construction of pergola in front garden and pergola and deck in rear garden. COMMENT New boundary wall to be the same height as existing.

50/11 WW/11/04956/FUL

Mr And Mrs N Denman Thatchways West Strand West Wittering Replacement house and garage.

OBJECTION Overdevelopment of plot, mot in keeping

51/11 WW/11/04332/TCA

Mr Jeremy Pinchin Hayes House Cakeham Road West Wittering Notification of intention to reduce by 1m eastern sectors (back to boundary) on 1 no. Hazel tree and 1 no. Cherry tree.

NO OBJECTION

WW/11/04850/DOM

Mr K Savage 26 Eton Drive West Wittering Single storey rear extension plus conversion of garage.

NO OBJECTION

WW/11/05040/COU

Mr And Mrs R Enock Bramber Cottage Chichester Road West Wittering Change of use of room above garage from home office and store to single unit holiday let. COMMENT re condition preventing separate unit of accommodation.

4. HECTOR ALLEN

The Chairman announced the recent death of Hector Allen, past Chairman and District Councillor. The meeting observed one minute’s silence.

5. MINUTES

On a proposal by Mr. Martin, seconded by Mr Pine, the minutes were approved and signed by the Chairman.

6. COUNTY AND DISTRICT COUNCIL UPDATE

Cllr Montyn reported on parking issues in East Wittering since the introduction of LAPE and problems with parking on Northern Crescent. He confirmed that the District Council was looking at alternative solutions. Regarding public conveniences, he reported that officers had been tasked with achieving alternative ways of providing facilities including working with communities in order to find necessary savings.

7. CLERKS REPORT

(a) Allotments

The Clerk reported that only 1 quote had been received for hedge clearance and surface repairs. On a proposal by Mr Buckland, seconded by Mrs Megeney the quote of £560 was accepted.

(b) Footpaths and Open Spaces

The Clerk reported that WSCC had written again to the owner of Meadow Farm regarding the obstruction of the footpath but that there had still not been any response.

(c) Sportsfield

The Clerk reported that the quote for 2 new litter bins for the Sportsfield was £305 each plus installation. The Sportsfield Working party recommended the Glasdon type and design and on a proposal by Mr Martin, seconded by Mrs Megeney, it was agreed to order these bins.

(d) Snowhill

Mr Shrubb reported that he was still waiting for the new signs, and the Clerk was asked to remind Knights fencing to provide the posts.

(e) Memorial Hall

No items to report.

(f) Finance

Mr Shrubb reported that the Working Party would be producing a draft budget and recommendations for the 2012/13 precept. He asked members to give consideration to an increase linked to inflation and to let him have input as to possible village projects for the coming year.

(g) Village Green

Mr Pine reported that the Christmas tree was appreciated by many residents.

(h) Twinning

No items to report.

(i) Web Site and Communications

Mr Martin reported that the Council needed a licence for the Parish on line mapping service on the web site. The Clerk asked members to confirm that the web site hosting arrangements for 2012/13 should stay the same, which they did.

(j) Footway Lighting

No items to report.

(k) EHCIAG/EA Flood Defence

Mr Martin reported that recent storms had damaged some breastwork and that Chichester DC would be repairing these.

(i) Emergency Planning

Members noted the WSCC Winter Management Plan and the Clerk confirmed that volunteers working on behalf of the Parish Council would be covered by the Councils own insurers.

(m) Summerfield Rd Low Cost Housing Project

Members agreed that the sign up event should be early July 2012.

8. CORRESPONDENCE

Members noted that items as listed in the Clerks report had been circulated.

9. FINANCE

(a) Accounts for payment were authorised as follows;

Payee Details £

Allotment Association Subscription 236.00

Mr S Ruff Grasscutting and strimming 115.00

Mr S Ruff Ivy – Sportsfield 228.00

Mr S Ruff Clear gutters – Pavilion 25.00

Mr S Ruff Marine Drive West strim f/p 45.00

Southern Electric Footway lighting 234.42

CDC Paladin hire 135.20

Access by Design Web site hosting fee 09/10 141.00

Access by Design Web site hosting fee 10/11 141.00

Southern Electric Pavilion supply 281.28

Mrs M Waller Caretaking and refreshments 210.00

Advent Electrical Repair extractor fan – Pavilion 477.28

C Tranchant Pavilion Garden 40.00

British Gas Pavilion supply 132.78

Total 2441.96

(b) On a proposal by Mr. Pine, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.

10. OTHER ITEMS FOR DISCUSSION

(a) Highways

Members noted potholes on Malthouse corner and overhanging hedges outside Emery Cottages and outside Romany, Piggery Hall Lane. The Clerk was instructed to report these to WSCC Highways.

(b) Peninsular Forum

Mr Martin reported that WWPC had hosted this meeting in December 2011 and that a summary of the business would be posted on the parish web site.

11. OPEN FORUM

Mr Morton reported that the Itchenor crossroads sign was in the adjacent ditch. Members noted a motor caravan parked in Elms Lane and the Clerk was asked to report this to the Police.

There being no further business for discussion the meeting closed at 8.00 pm.

Signed…………………….…Chairman…………………..Date………………

The next meeting of the Parish Council will be held on Thursday 2nd February 2012 in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk