Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion at 7.00 p.m. on Thursday 2nd February 2012

AGENDA

1. Apologies for absence and declarations under the Code of Conduct.

2. Planning – to consider planning applications received including appeals and enforcement action. The Chairman will open the meeting to allow members of the public to address the Council.

3. Confirmation of Minutes of meeting held on 5th January 2012 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4. County and District Councillor update.

5. Clerks Report and any reports of Working Parties, including Action plans, and Other Bodies as follows:

Working Party / Other Body

Allotments – Update on plot allocation, consideration of NTQ for non payment.

Footpaths and Open Spaces –Update on footpath adjacent to Meadow Farm, and sign, Abbeyfield, consideration of quotes for tree works,

Sportsfield and Pavilion Management and Millennium Meadow –

Snowhill – consideration of quotes for ramp

Memorial Hall

Finance – Budget and Precept 2012/13, Internal Audit report

Village Green

Twinning

Web Site Development and Communication

Footway Lighting

Pagham to East Head Coastal Defence (EHCIAG) / EA Flood Defence

Emergency Planning

Summerfield Road Low Cost Housing Project Liasion

6. Correspondence received for action or comment including items circulated for information only. (NB items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

7. Finance – Approval of accounts for payment as listed in the Clerk’s Report

8. Open Forum – including questions from the public which the Council will consider (no decisions can be made by the Council under this item unless further debate agreed).

Mrs. J. Brown, Clerk, 26th January 2012

CLERK’S REPORT TO MEETING ON THURSDAY, 2nd February 2012

1. REPORTS OF WORKING PARTIES / OTHER BODIES

2. CORRESPONDENCE

a) Items circulated for information as listed below:

• CPRE – Guide to Neighbourhood planning

• Clerk and Councils Direct

• Solent News

b) E/W Path – correspondence regarding Phase 2 – Cakeham Rd

3. FINANCE

Balances as at 26th January 2012 as per bank statement £ 37,751.80

a) Accounts for payment as listed below;

Payee Details £

TAS Payroll 30.00

K Palmer Maintenance of seats 780.00

AbD Hosting charge for web site 144.00

Wicks Farm Mow edge of Sportsfield 21.00

S Dobbin Internal audit service 400.00

CDC Dog bin – emptying 318.24

PWC Supply Sportsfield 54.89

Viking Ink cartridges 80.40

Mrs M Waller Caretaking 200.00

The Sign Shop No parking signs – Snowhill 45.00

BT (Direct Debit) Office line and broadband 87.36

BT (Direct Debit) Fax line 47.42

2208.31

Total

4. PLANNING

a) Planning Decision Forms – Circulated to Members.

List No Reference Application details

1/12 WW/11/05339/DOM Mr J Munnery,1A Marine Drive West Wittering First floor extension over existing flat roof garage, pitched roof to replace remaining existing flat roof, internal and external alterations, cladding and rendering of existing external walls.

WW/11/05342/DOM

Mr & Mrs R Payne, 26 Mill Gardens East Wittering,Demolition of existing flat roof garage and porch, new single and two storey side extension comprising new garage with bedroom extension and ensuite, pitched roof porch and infill and internal alterations. Renewal of 08/00853/DOM

2/12 WW/11/04948/FUL

Mr Peter Watts, Thalassa 41 The Crescent West Wittering Demolition of existing dwelling and erection of chalet bungalow.

WW/11/05489/DOM

Mr Thomas Gatacre, East And West House (New Timbers) East Strand West Wittering, Alteration to the proposed northern fence line at the properties known as west and east house. These alterations are pursuant to the grant of application WW/11/02122/FUL. The proposal includes an enlarged set back from the existing road edge and a minor height increase to allow for the incorporation of 2 no. bin and meter housings.

WW/11/05510/DOM

Mr And Mrs Nayler, 61 Marine Drive West Wittering, Demolition of south and north extensions; construction of replacement extensions. Construction of new garage as approved WW/98/01662/DOM.

3/12 WW/11/05192/ELD

Mr Christopher Horne,Loxford 20 Howard Avenue West Wittering ,Removal of existing single storey glass sunroom replaced with single storey dining room.

WW/12/00009/FUL

Mr And Mrs G Taplin,5 Marine Close West Wittering, Proposed replacement of residential railway carriage with chalet style dwelling and detached garage.

4/12 WW/11/05422/DOM

Mr James Hawkins, 9 The Crescent West Wittering

2 no. dormer windows to west elevation and 2 no. velux to east elevation.

WEST WITTERING PARISH COUNCIL

MINUTES of the Meeting of the Parish Council, held on Thursday 5th January  201 2in the Sports Pavilion, Rookwood Road, West Wittering.

PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman), Mr. W. Buckland, Mr. C Pine, Mrs. C Megeney, and 7 members of the public. Cllr Montyn was also in attendance.

1. APOLOGIES FOR ABSENCE

Mrs S Smith, Mrs K Simmons, Mr D Wright, Mr I Parker

2. DECLARATIONS UNDER THE CODE OF CONDUCT

None

3. PLANNING APPLICATIONS

48/11 WW/11/04749/DOM

Mr And Mrs Johnson Lindfields Chichester Road West Wittering, Demolition of existing conservatory. Construction of two storey extension and roof terrace and conservatory

NO OBJECTION

WW/11/04849/DOM

Mr Eric Kump Hesperus Roman Landing West Wittering, Installation of photovoltaic panels on flat roof to existing garage.

NO OBJECTION

49/11 WW/11/04906/DOM

Mr Christopher Bell 34 Marine Drive West Wittering

Erection of new conservatory.

NO OBJECTION

WW/11/05062/DOM

Mrs Jackie Greenwood Hope House West Strand West Wittering Construction of pergola in front garden and pergola and deck in rear garden. COMMENT New boundary wall to be the same height as existing.

50/11 WW/11/04956/FUL

Mr And Mrs N Denman Thatchways West Strand West Wittering Replacement house and garage.

OBJECTION Overdevelopment of plot, mot in keeping

51/11 WW/11/04332/TCA

Mr Jeremy Pinchin Hayes House Cakeham Road West Wittering Notification of intention to reduce by 1m eastern sectors (back to boundary) on 1 no. Hazel tree and 1 no. Cherry tree.

NO OBJECTION

WW/11/04850/DOM

Mr K Savage 26 Eton Drive West Wittering Single storey rear extension plus conversion of garage.

NO OBJECTION

WW/11/05040/COU

Mr And Mrs R Enock Bramber Cottage Chichester Road West Wittering Change of use of room above garage from home office and store to single unit holiday let. COMMENT re condition preventing separate unit of accommodation.

4. HECTOR ALLEN

The Chairman announced the recent death of Hector Allen, past Chairman and District Councillor. The meeting observed one minute’s silence.

5. MINUTES

On a proposal by Mr. Martin, seconded by Mr Pine, the minutes were approved and signed by the Chairman.

6. COUNTY AND DISTRICT COUNCIL UPDATE

Cllr Montyn reported on parking issues in East Wittering since the introduction of LAPE and problems with parking on Northern Crescent. He confirmed that the District Council was looking at alternative solutions. Regarding public conveniences, he reported that officers had been tasked with achieving alternative ways of providing facilities including working with communities in order to find necessary savings.

7. CLERKS REPORT

(a) Allotments

The Clerk reported that only 1 quote had been received for hedge clearance and surface repairs. On a proposal by Mr Buckland, seconded by Mrs Megeney the quote of £560 was accepted.

(b) Footpaths and Open Spaces

The Clerk reported that WSCC had written again to the owner of Meadow Farm regarding the obstruction of the footpath but that there had still not been any response.

(c) Sportsfield

The Clerk reported that the quote for 2 new litter bins for the Sportsfield was £305 each plus installation. The Sportsfield Working party recommended the Glasdon type and design and on a proposal by Mr Martin, seconded by Mrs Megeney, it was agreed to order these bins.

(d) Snowhill

Mr Shrubb reported that he was still waiting for the new signs, and the Clerk was asked to remind Knights fencing to provide the posts.

(e) Memorial Hall

No items to report.

(f) Finance

Mr Shrubb reported that the Working Party would be producing a draft budget and recommendations for the 2012/13 precept. He asked members to give consideration to an increase linked to inflation and to let him have input as to possible village projects for the coming year.

(g) Village Green

Mr Pine reported that the Christmas tree was appreciated by many residents.

(h) Twinning

No items to report.

(i) Web Site and Communications

Mr Martin reported that the Council needed a licence for the Parish on line mapping service on the web site. The Clerk asked members to confirm that the web site hosting arrangements for 2012/13 should stay the same, which they did.

(j) Footway Lighting

No items to report.

(k) EHCIAG/EA Flood Defence

Mr Martin reported that recent storms had damaged some breastwork and that Chichester DC would be repairing these.

(i) Emergency Planning

Members noted the WSCC Winter Management Plan and the Clerk confirmed that volunteers working on behalf of the Parish Council would be covered by the Councils own insurers.

(m) Summerfield Rd Low Cost Housing Project

Members agreed that the sign up event should be early July 2012.

8. CORRESPONDENCE

Members noted that items as listed in the Clerks report had been circulated.

9. FINANCE

(a) Accounts for payment were authorised as follows;

Payee Details £

Allotment Association Subscription 236.00

Mr S Ruff Grasscutting and strimming 115.00

Mr S Ruff Ivy – Sportsfield 228.00

Mr S Ruff Clear gutters – Pavilion 25.00

Mr S Ruff Marine Drive West strim f/p 45.00

Southern Electric Footway lighting 234.42

CDC Paladin hire 135.20

Access by Design Web site hosting fee 09/10 141.00

Access by Design Web site hosting fee 10/11 141.00

Southern Electric Pavilion supply 281.28

Mrs M Waller Caretaking and refreshments 210.00

Advent Electrical Repair extractor fan – Pavilion 477.28

C Tranchant Pavilion Garden 40.00

British Gas Pavilion supply 132.78

Total 2441.96

(b) On a proposal by Mr. Pine, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.

10. OTHER ITEMS FOR DISCUSSION

(a) Highways

Members noted potholes on Malthouse corner and overhanging hedges outside Emery Cottages and outside Romany, Piggery Hall Lane. The Clerk was instructed to report these to WSCC Highways.

(b) Peninsular Forum

Mr Martin reported that WWPC had hosted this meeting in December 2011 and that a summary of the business would be posted on the parish web site.

11. OPEN FORUM

Mr Morton reported that the Itchenor crossroads sign was in the adjacent ditch. Members noted a motor caravan parked in Elms Lane and the Clerk was asked to report this to the Police.

There being no further business for discussion the meeting closed at 8.00 pm.

Signed…………………….…Chairman…………………..Date………………

The next meeting of the Parish Council will be held on Thursday 2nd February 2012 in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion at 7.00 p.m. on Thursday 5^th January 2012

AGENDA

1.         Apologies for absence and declarations under the Code of Conduct.

2.         Planning – to consider planning applications received including appeals and enforcement action. The Chairman will open the meeting to allow members of the public to address the Council.

3.         Confirmation of Minutes of meeting held on 1^st December 2011 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4.         County and District Councillor update.

5.         Clerks Report and any reports of Working Parties, including Action plans, and Other Bodies as follows:

6.         Correspondence received for action or comment including items circulated for information only. (NB items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

7.         Finance – Approval of accounts for payment as listed in the Clerk’s Report

8.         Open Forum – including questions from the public which the Council will consider (no decisions can be made by the Council under this item unless further debate agreed).

Mrs. J. Brown, Clerk,             29^th December 2011

CLERK’S REPORT TO MEETING ON THURSDAY, 5^th January 2012

1. 1. REPORTS OF WORKING PARTIES / OTHER BODIES

2.         CORRESPONDENCE

a)     Items circulated for information as listed below:

• LCR Winter 2011 edition
• CPRE – “Planning Explained”

3. FINANCE

Balances as at 16^th December 2011 as per bank statement                        £ 37541.90

a)     Accounts for payment as listed below;

4.         PLANNING

a)     Planning Decision Forms – Circulated to Members.

List No            Reference                    Application details

MINUTES of the Meeting of the Parish Council, held on Thursday 1^st December 2011 in the Sports Pavilion, Rookwood Road, West Wittering.

PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman) Mr. D Wright, Mr W Buckland, Mrs C Megeney, Mr I Parker and 9 members of the public. Cllr Montyn was also in attendance.

124.     APOLOGIES FOR ABSENCE

Mrs S Smith, Mr C Pine, Mrs K Simmons

125.     DECLARATIONS UNDER THE CODE OF CONDUCT

Mr Wright and Mr Martin declared an interest in the planning application for Lapwings, and Mr Wright also declared an interest in the application for White Walls.

126.     PLANNING APPLICATIONS

127. MINUTES

On a proposal by Mrs Megeney, seconded by Mr Parker, the minutes were approved and signed by the Chairman.

128.     CLERKS REPORT

(a)       Allotments

Mrs Megeney reported that 2 quotes had been received for dealing with the rabbits at the Allotments as follows;

Contractor A               £ 375

Contractor B               £ 378

On a proposal by Mr Martin, seconded by Mr Buckland it was agreed that Contractor B would be asked to undertake this work. Members recorded thanks to Mrs Smith, Mr Pine and Mrs Megeney for organising this work.

(b)       Footpaths and Open Spaces

The Clerk reported that WSCC had written to the owner of Meadow Farm regarding the obstruction of the footpath. Mr Shrubb reported that the surfacing and maintenance of footpaths had been completed with a grant of £7600 from the Woodger Trust.

(c)       Sportsfield

Mr Shrubb asked the Council to approve work to clear ivy from the boundary fence with the Sportsfield which was agreed. He also reported on the Working Party meeting with the Cricket Club. The nets were to be relocated to the corner of the field allowing the storage container to be relocated. Also the Club was pursuing “club mark” status and would also be refurbishing the Pavilion. It was noted that the Parish Council owned the car park and would need to arrange for weed clearance.

(d)       Snowhill

No items.

(e)       Memorial Hall

It was noted that the post of Bookings Secretary was still not filled.

(f)        Finance

No items.

(g)       Village Green

Members noted the Christmas tree was in place, and thanked The Old House at Home for supplying it and Wicks Farm staff for erecting it.

(h)       Twinning

Mr Wright reported that the exchange visit for West Wittering to visit France had been arranged for 11^th November 2012 to coincide with the start of the Vendee Globe sailing event and encouraged people to consider joining the trip.

(i)        Web Site and Communications

Mr Martin reported on the recent meeting with Access by Design. There were still some intermittent issues with e mail, and Mr Parker had agreed to continue to test the email accounts. Members discussed whether moving the web site would be in the Councils interests but it was agreed a further meeting would be needed before making a decision. Mr Martin did propose that the Council make use of Parish on Line maps this was seconded by Mr Shrubb and all agreed.

(j)       Footway Lighting

Noted  defect at junction Acre St and Chapel Lane to be reported to SEC.

(k)       EHCIAG/EA Flood Defence

Mr Martin reported that the next meeting of the EHCIAG would be held in February 2012.

Regarding the progress of the flood defence project, he reported that a meeting would be held with West Wittering Estates to agree the design and planting for the access to the Crab Pool.

(i)        Emergency Planning

Mr Parker reported that Mr Harris of CDC had identified some actions and information required to the Emergency Plan. An isolation plan was required along with planning for long term utility loss and oil pollution. Mr Parker and Mr Buckland also agreed to recommend actions for the Winter Management Plan. Members also discussed liability insurance for volunteers undertaking duties in such emergencies and the Clerk was asked to investigate this.

(m)      Summerfield Rd Low Cost Housing Project

Members noted that the sign up event would be moved from January 2012 as the project had slipped. It was agreed that sometime in the summer would be suitable.

129.     CORRESPONDENCE

Members noted that items as listed in the Clerks report had been circulated.

(a)       CDC Foreshore management consultation

Members noted this document and encouraged residents to complete it.

(b)       Witterings Library

Members noted currently no planned reduction in opening hours for the main library.

130.     FINANCE

(a)       Accounts for payment were authorised as follows;

(b)       On a proposal by Mr. Wright, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.

(c)       S137 Grants 2011

On a proposal by Mr. Martin, seconded by Mr. Wright, the Council agreed the following grants in 2011/12 using its powers under S137 of the Local Government Act 1972 on the basis that any organisation awarded a grant provided either services to a significant proportion of the electorate or a project benefiting a significant proportion of the Parish.

131.     OTHER ITEMS FOR DISCUSSION

(a)       Bus Shelter – Rookwood Rd

Mr Martin agreed to obtain quotes for the repairs to this bus shelter.

(b)       Meeting with West Wittering Estate re traffic and congestion

Mr Martin reported on the recent meeting to discuss issues surrounding traffic congestion in the summer months. He reported that WWE has undertaken a review of entry and exit arrangements to the Car park. It was reported that the car park manager would introduce an additional lane at peak times and consider using additional parking stewards. The Working party agreed to confer annually.

Mr Shrubb reported that the Queens Jubilee organisers would have firm plans by January 2012.

(c)       Open Mornings

It was agreed not to hold an Open Morning on 29^th December so the next one would be held on January 26^th 2012 between 11.00am and 1.00pm.

132.     OPEN FORUM

Mr Bird suggested that the Cricket Club car park needed leveling as it floods in wet weather.

Mr Shoosmith asked the Parish Council if it would support removing the kissing gate on the footpath in Roman Landing. Mr Shrubb replied that the owners of the adjacent land were against this change.

The Clerk was asked to write to CDC to enquire about the future of the public conveniences in Pound Rd.

There being no further business for discussion the meeting closed at 9.00 pm.

Signed…………………….…Chairman…………………..Date………………

The next meeting of the Parish Council will be held on Thursday 5^th January 2012 in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion at 7.00 p.m. on Thursday 1^st December 2011

AGENDA

1.         Apologies for absence and declarations under the Code of Conduct.

2.         Planning – to consider planning applications received including appeals and enforcement action. The Chairman will open the meeting to allow members of the public to address the Council.

3.         Confirmation of Minutes of meeting held on 3^rd November 2011 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4.         County and District Councillor update.

5.         Clerks Report and any reports of Working Parties, including Action plans, and Other Bodies as follows:

6.         Correspondence received for action or comment including items circulated for information only. (NB items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

7.         Finance – Approval of accounts for payment as listed in the Clerk’s Report and consideration of S137 grants for 2011/12

8.         Open Forum – including questions from the public which the Council will consider (no decisions can be made by the Council under this item unless further debate agreed).

Mrs. J. Brown, Clerk,             24^th November  2011

CLERK’S REPORT TO MEETING ON THURSDAY, 1^st December 2011

1. 1. REPORTS OF WORKING PARTIES / OTHER BODIES

2.         CORRESPONDENCE

a)     Items circulated for information as listed below:

None

b) CDC – Consultation on Foreshore management

c) WSCC Library Service

3. FINANCE

Balances as at 24^th November 2011 as per bank statement                        £ 48056.10

a)     Accounts for payment as listed below;

4.         PLANNING

a)     Planning Decision Forms – Circulated to Members.

b)     Planning Appeal – WW/11/02617/DOM Thessaly Roman Landing

c)     Enforcement – Briar Estate depot

List No            Reference                    Application details

MINUTES of the Meeting of the Parish Council, Held on Thursday 3^rd November 2011 in the Sports Pavilion,Rookwood Road, West Wittering.

PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman) Mr. D Wright, Mr C Pine, Mrs S Smith, Mrs K Simmons, Mr W Buckland, Mrs C Megeney, Mr I Parker and 8 members of the public. Cllr Montyn was also in attendance.

114.     APOLOGIES FOR ABSENCE

None

115.     DECLARATIONS UNDER THE CODE OF CONDUCT

None.

116.     PLANNING APPLICATIONS

117. MINUTES

Subject to Minute 107(b) being amended to read “Members” instead of “Mr. Buckland and Mr Parker” On a proposal by Mr Martin, seconded by Mr Wright, the minutes were approved and signed by the Chairman.

118.     COUNTY AND DISTRICT COUNCIL UPDATE

Cllr Montyn referred to the ongoing efforts to secure funding for the Youth Centre. He also reported on potential changes to the Library Service and the need to find volunteers to assist in keeping Libraries running. He also reported that WSCC are supporting the provision of improved broadband to the area.

119.     CLERKS REPORT

(a)       Allotments

Mrs Smith reported that one quote had been received for Pest Control and that one was awaited. Mr Pine agreed to obtain quotes for the clearance of the hedge.

(b)       Footpaths and Open Spaces

The Clerk reported that despite several requests to WSCC the footpath adjacent to Meadow Farm was still impassable. Members also noted the amendments to the design of the E/W cycle path extension, providing additional safety features at the junction with Joliffe Rd. The Clerk also updated members on the situation regarding the defects in the first phase of the path.

(c)       Sportsfield

Mrs Megeney reported that she had scrutinised the RoSPA safety report for the play area and had highlighted the minor works to be carried out. It was agreed that Mr Palmer would be asked to do the work and Mr Martin proposed a vote of thanks to Mrs Megeney. Mr Buckland reported that the area around the Cricket Pavilion in Elms Lane was in a bad state, and it was therefore agreed to arrange a Working Party meeting with the Cricket Club.

The Clerk reported on negotiations with the Croquet Club regarding the licence for the new rink. It was agreed that the term would be 21 years and on a proposal by Mr Parker, seconded by Mr Pine, members authorised the Chairman and Vice Chairman to sign the Licence on behalf of the Parish Council.

Members also reviewed the outstanding items from the previous Working Party action list. It was noted that these were all in hand.

(d)       Snowhill

Mr Shrubb detailed a quote received for new signs and posts totaling £308. On a proposal by Mr Wright, seconded Mr Martin, this was approved by the Council.

(e)       Memorial Hall

Mr. Wright reported that the post of Bookings Secretary was available and carried a remuneration of £1000.

(f)        Finance

Members noted that the Working Party would be meeting to consider the budget exercise for 2012/13.

(g)       Village Green

Mr Shrubb reported that he would be attending a meeting with CDC to discuss a further outbreak of Japanese knotweed.

(h)       Twinning

Mr Wright reported on the recent visit from Moutiers les Mauxfaits, including a trip on the solar powered boat in Chichester Harbour. The exchange visit for West Wittering to visit France had been arranged for 11^th November 2012.

(i)        Web Site and Communications

Mr Martin reported that he had received a quote for production and delivery of the newsletter and would be following this up. It was also agreed to include an item in the next newsletter encouraging residents to join an e mail group for communicating Parish issues and news.

(j)       Footway Lighting

No items to report.

(k)       EHCIAG/EA Flood Defence

Mr Martin reported that all the hard material for the flood defence project had been delivered with minimum disruption. It was noted that the proposed contract between West Wittering Flood Defences and Environment Agency was still being discussed, specifically the maintenance provisions.

(i)        Emergency Planning

No items to report.

(m)      Summerfield Rd Low Cost Housing Project

No items to report.

120.     CORRESPONDENCE

Members noted that items as listed in the Clerks report had been circulated.

121.     FINANCE

(a)       Accounts for payment were authorised as follows;

(b)       On a proposal by Mr. Wright, and seconded by Mr. Buckland, payment of the above accounts was authorised by the Parish Council.

122.     OTHER ITEMS FOR DISCUSSION

(a)       Annual Meeting with Parishes

Mr Buckland reported on the recent meeting and the presentation on localism, a copy of which had been circulated to Members.

(b)       Tree Survey and Audit

Mr Shrubb reported that the hazard and H&S audit had been completed. Some trees included on the Parishes Parish Council’s survey belonged to adjoining landowners and he agreed to arrange a site meeting with the Working Party to ascertain access and ownership. Members also agreed that the tree outside the Pavilion and The Cherries needed reducing and Mr Ruff would be asked to do this.

(c)       Highways

Mr Wright reported a pothole in Pound Rd near the entrance with Roman Landing and it was agreed to report this to WSCC. On a proposal by Mr Martin, seconded by Mr Wright, it was agreed that in future the Clerk would copy the relevant Councillor in on any emails concerning items that they had raised

(d)       Queens Diamond Jubilee celebrations 2012

Mr Pine reported on his meeting with West Wittering Estate Plc regarding proposals for the celebration of the Queens Diamond Jubilee which currently included a 1950’s themed funfair and additional evening events.

(e)       CCTV at the Pavilion

Mr Parker reported that this had now been installed including a further camera for the car park entrance and play area. He also agreed to put up some signs around the Pavilion alerting the public to the CCTV. Members also noted that the Clerk would deal with the required registration etc and the Communications Working party would draw up a protocol for members use and back up of images. The Council recorded its thanks to Mr Parker for overseeing the project.

123.     OPEN FORUM

Mr Bransgrove asked the Council if it knew of any organisation which could use a snooker table, and it was agreed to let Cllr Barrett know for the Youth Club.

There being no further business for discussion the meeting closed at 8.50 pm.

Signed…………………….…Chairman…………………..Date………………

The next meeting of the Parish Council will be held on Thursday 1^st December 2011 in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk

NOTICE OF MEETING AND AGENDA

Your attendance is requested at the Meeting of the Parish Council to be held in the Social Room of the Sports Pavilion at 7.00 p.m. on Thursday 3^rd November 2011

AGENDA

1.         Apologies for absence and declarations under the Code of Conduct.

2.         Planning – to consider planning applications received including appeals and enforcement action. The Chairman will open the meeting to allow members of the public to address the Council.

3.         Confirmation of Minutes of meeting held on 6^th October 2011 (Copy available in Library or at www.westwitteringparishcouncil.gov.uk) and any matters arising.

4.         County and District Councillor update.

5.         Clerks Report and any reports of Working Parties, including Action plans, and Other Bodies as follows:

6.         Correspondence received for action or comment including items circulated for information only. (NB items of correspondence must be received by the Clerk for inclusion at least 1 week before the meeting).

7.         Finance – Approval of accounts for payment as listed in the Clerk’s Report

8.         Open Forum – including questions from the public which the Council will consider (no decisions can be made by the Council under this item unless further debate agreed).

Mrs. J. Brown, Clerk,             27^th October  2011

CLERK’S REPORT TO MEETING ON THURSDAY, 3^rd November 2011

1. REPORTS OF WORKING PARTIES / OTHER BODIES

2. CORRESPONDENCE

a)     Items circulated for information as listed below:

3. FINANCE

Balances as at 27^th October 2011 as per bank statement                            £40711.95

a)     Accounts for payment as listed below;

4. PLANNING

a)     Planning Decision Forms – Circulated to Members.

MINUTES of the Meeting of the Parish Council, Held on Thursday 6^th October 2011 in the Sports Pavilion, Rookwood Road, West Wittering.

PRESENT: Mr. R. Shrubb, (Chairman), Mr. K. Martin, (Vice Chairman) Mr. D Wright, Mr C Pine, Mrs Sally Smith, and 8 members of the public. Cllr Montyn and Councillor Marshall were also in attendance.

102.     APOLOGIES FOR ABSENCE

Mrs K Simmons, Mr W Buckland, Mrs C Megeney, Mr I Parker,

103.     DECLARATIONS UNDER THE CODE OF CONDUCT

Mr Wright declared a personal interest in the planning applications for Home Farm House, and North Cottage. Mr Martin declared a prejudicial interest in the planning application for 6 Elmstead Park Road. Mr Shrubb declared an interest in Home Farm House and Mrs Smith declared an interest in 23 Marine Drive. Members noted that because of the above declarations, there would be an insufficient number of members to consider the planning applications for Home Farm House and North Cottage.

104.     PLANNING APPLICATIONS

105. MINUTES

On a proposal by Mr Pine, seconded by Mr Martin, the minutes were approved and signed by the Chairman.

106.     COUNTY AND DISTRICT COUNCIL UPDATE

Cllr Montyn updated members on the new bus routes proposed by Stagecoach. He also reported that Libraries would not close but savings would be made by reducing costs and opening hours. The Parish Council agreed to collaborate with East Wittering and Bracklesham Parish Council regarding publicising opportunities for volunteers. Mr Shrubb asked about the future of the public conveniences in Pound Rd however it was noted that there has been no further consultation regarding the future of these facilities.

107.     CLERKS REPORT

(a)       Allotments

Mrs Smith reported on a number of items of maintenance. The hedgerow needed clearing and cutting back before any pest control could be carried out and some areas needed leveling at the entrances. It was agreed that Mr Pine would assist in producing the appropriate specification for the work so that quotes could be obtained.

(b)       Footpaths and Open Spaces

The Clerk reported that a number of quotes had been received regarding clearing the footpath in Chapel Lane as follows;

Contractor A – £70.50

Contractor B – £100.00

Contractor C – £125.00

On a proposal by Mr Wright seconded by Mr Martin, it was agreed that Contractor A would be awarded this contract.

Members discussed the proposed design of the E/W cycle path extension as the plans had been circulated and displayed on the web site. Mr Martin expressed concern over the crossing points at the junction with Joliffe Rd and suggested additional signs to direct cyclists down Joliffe Rd.

The Clerk reported that an H&S tree report was due and that the company used previously would carry out a survey for the same price as 2 years ago. On a proposal by Mr Wright, seconded by Mr Pine, it was agreed to proceed with this work.

(c)       Sportsfield

Members noted that the installation of CCTV had commenced. Members considered a request from the Cricket Club to hold a bonfire and firework event on 4^th or 5^th November 2011. On a proposal by Mr Wright, seconded by Mr Pine this was approved subject to the Cricket Club obtaining the appropriate licences and notifying all horse owners in Elms Lane.

(d)       Snowhill

Mr Shrubb reported on the recent Working Party meeting. The Working Party recommended that residents be encouraged to monitor the use of Snowhill for the next six months or so, and the Parish Council would renew the signs. On a proposal by Mr Martin, seconded by Mr Wright, members agreed the recommendation and the Clerk was asked to communicate this to Mr Tayler.

(e)       Memorial Hall

Mr. Wright reported that the Committee was looking for a new Bookings Secretary.

(f)        Finance

No items to report.

(g)       Village Green

No items to report.

(h)       Twinning

No items to report.

(i)        Web Site and Communications

Members noted that Mr Parker was continuing to monitor problems with e mail and the web site server. Mr Martin reported that at the recent Councillor training event, the SALC Secretary had indicated that the Parish Council could create a mailing list from the register of electors. The Clerk was asked to find out whether an electronic copy of the electoral register can be used for mailing purposes.

(j)        Footway Lighting

No items to report.

(k)       EHCIAG/EA Flood Defence

Mr Martin reported that the authorities were currently monitoring the areas around The Hinge, and that some hard defences were being maintained. The shingle banks were still in a good condition, but remain a trigger point for intervention if this changes. He also asked the Parish Council to approve a contribution of £350 again this year towards the EHCIAG running costs.

Regarding the flood defence project, Members  noted that the delivery of hard material was ahead of schedule.

(i)        Emergency Planning

Mr Buckland and Mr Parker noted the next meeting on 23^rd November 2011 and Cllr Barrett asked for an update of names to be sent to him for the master plan.

(m)      Summerfield Rd Low Cost Housing Project

No items to report.

108.     CORRESPONDENCE

Members noted that items as listed in the Clerks report had been circulated.

(a)       CDC Annual  Meeting with Parishes

Members noted this forthcoming meeting on 19^th October 2011.

109.     FINANCE

(a)       Accounts for payment were authorised as follows;

(b)       On a proposal by Mr. Martin, and seconded by Mr. Pine, payment of the above accounts was authorised by the Parish Council.

110.     WEST WITTERING YOUTH CLUB

On a proposal by Mr Martin, seconded by Mrs Smith, it was agreed to discuss this item in closed session.

111.     OTHER ITEMS FOR DISCUSSION

(a)       MPP Steering Group

Members noted that Pagham Parish Council and Sidlesham Parish Council were considering precepting funds for Beach Management Plans.

(b)       Footpath – Meadow Farm

Mr Shrubb reported that this footpath was now impassable and that WSCC should be urged to take action against the landowner.

(c)       Sign – Inglenook, Pound Rd

Members noted the new sign and the Clerk was requested to contact the organisation regarding planning consent.

112.     OPEN FORUM

Mr Hutton stated that he felt the E/W path extension should not be compromised at the junction with Joliffe Rd and disagreed with signs sending cyclists down Joliffe Rd, as the whole point of the extension was to create a straight route into E Wittering village.

Mr Stafford asked if any meeting had been held with West Wittering Estate regarding traffic flow into the car park following considerable congestion at the weekend.

113. WITTERING YOUTH CLUB

Cllr Barrett updated members on the current situation regarding funding for the Youth Club and arrangements for leasing the building. The situation regarding community donations was encouraging and there was still a demand for its services. Members discussed the business plan for the future running of the service and agreed in principle to funding the service in the future providing WSCC could offer a firm decision on the availability of the building.

There being no further business for discussion the meeting closed at 8.40 pm.

Signed…………………….…Chairman…………………..Date………………

The next meeting of the Parish Council will be held on Thursday 3^rd November 2011 in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE; www.westwitteringparishcouncil.gov.uk

Click here for Scheme Extents and here for Scheme Detail.