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Minutes December 2017

04-Jan-2018

MINUTES of the Meeting of the Parish Council,

held on Thursday 7th December 2017 in the Sports Pavilion,

                                        Rookwood Road, West Wittering, PO20 8LT           

PRESENT: Mr R Shrubb (Chairman), Mr R Hutton (Vice Chairman) Mr R Lewis, Mr W Buckland, Mr D Sadler Mrs J Barrett, Mr K Martin, Mrs N Pike, Mr H Patel and 47 members of the public. Cllr Barrett, was also present.

143.      APOLOGIES FOR ABSENCE – None

144.      DECLARATIONS UNDER THE CODE OF CONDUCT – Mr R Shrubb Planning Application Nunnington Farm, personal and Merston Cottage prejudicial (Mr Shrubb left the meeting while this item was discussed) Mr W Buckland, Nunnington Farm, personal. Mrs N Pike and Mrs J Barrett personal, The Old House at Home

145.      URGENT ITEMS – Planning – 56 Howard Ave, 43 Russell Rd, 1, Watersedge Gdns

146.      PLANNING - Noted the decisions of the Council were as follows:

List No

Reference

Application details

44/17

WW/17/02801/FUL

Mrs Emma Leslie Rookwood House Rookwood Lane West Wittering Chichester

150m of new timber sea defence on foreshore at Rookwood House NO OBJECTION

WW/17/02938/FUL-

Industry/Storage/Warehousing Mr & Mrs J Buckland Nunnington Farm Camping Site  Rookwood Road West Wittering PO20 8LZ

Erection of machinery store, workshop and staff rest room OBJECTION Overdevelopment, adverse impact on setting of Listed Building,

WW/17/03105/DOM

Mr & Mrs Paul Philo Barn Cottage Elms Lane West Wittering PO20 8LW Single storey side extension.NO OBJECTION

45/17

WW/17/03012/TCA

Mr Jeremy Baker Rambler Cottage Pound Road West Wittering Chichester

Notification of intention to reduce 3 no. branches by up to 2.2m on north sector on 1 no. Plum tree. COMMENT re retaining trees shape

46/17

WW/17/03216/FUL

Punch Partnerships (PML) Limited Old House At Home Cakeham Road West Wittering PO20 8AD Change use of existing outbuilding to 1 no. 3 bedroom dwelling including extension and associated works.  Demolition of other outbuildings to accommodate reconfigured car park together with access, refuse and cycle storage and landscaping. OBJECTION Conflict between residential use and business use may compromise the financial viability of the business. No occupation until long term future of the business is secure. Cladding and other design features not desirable in Conservation area

WW/17/03220/DOM

Mrs Anne Sudlow 73 Marine Drive West Wittering Chichester West Sussex

Construction of two storey front extension with porch.NO OBJECTION

47/17

WW/17/03257/TPA

.

Mrs Gilliat North Cottage Combe Row  Pound Road West Wittering PO20 8AJ

Reduce height and spread by 1-1.5m (all round) and remove and cut back branches to give a 2.5m clearance from ground level (secondary growth only) on 1 no. Walnut tree (Quoted as T2, TPO'd no. T1), subject to WW/07/00076/TPO COMMENT Tree works to be undertaken in summer months; prune secondary growth only

WW/17/03316/OUT -

Mr Jordan Swinscoe Merston Cottage  Chichester Road West Wittering PO20 8QF

Construction of traditional style barn for storage of own chattels - Removal of Condition 5 of planning permission  WW/93/01197/OUT - to allow guests, friends and family members to be able to stay in the barn overnight. OBJECTION In AONB and outside settlement area to protect surrounding amenity.

48/17

NONE

147.      PLANNING APPLICATIONWW/17/02307/DOM 43 RUSSELL ROAD SUBSTITUTE PLANS – No objection

148.      THE OLD NURSERY CHAPEL LANE – No comment

149.      NDP UPDATE – Mr Lewis reported on the two consultation workshops that had taken place in November which had been well attended. The next Steering Group meeting was on 14th December 2017 and the updated project plan had been circulated to members.

150.      THE OLD HOUSE AT HOME – COMMUNITY ASSET STATUS - Members noted the application of sale which triggered the Community Right to Bid regarding this business and property. Mr Martin advised members that a strong expression of interest existed from the community and that the Council should submit such an expression of interest and ask to be treated as a potential bidder. The Chairman opened the meeting to allow the representative of Punch Taverns to speak. He stated that any trigger of the moratorium period would delay the proposed sale of the premises to a local bidder. Mr Martin felt that if the proposed sale failed then the Council would have lost its opportunity and following debate he proposed that the Clerk be authorised to obtain legal advice regarding any withdrawal of an expression of interest so as not to compromise any viable sale of the business subject to a limit of £1000 in the first instance. This was seconded by Mr Lewis and all agreed. Mr Shrubb then proposed that the Parish Council makes contact with the current owner to request formal engagement in the sale process, this was seconded by Mr Martin and all agreed. The Council also discussed the letter from the owners Solicitor challenging the community asset registration and the Clerk was instructed to correct the point made about the legality of the meeting summons and also to provide additional information regarding community activity.

151.      CONFIRMATION OF MINUTES AND MATTERS ARISING – Subject to adding that Mrs Pike attended the meeting on a proposal by Mr Hutton and seconded by Mrs Barrett the minutes were signed as a true and correct record by the Chairman.

152.      A27 – The Chairman reported that the brief to the consultants had been discussed and that they would be appointed by 22nd December 2017, with the next meeting being held on 29th January 2018.

153.      DATE OF NEXT MEETING – On a proposal by Mr Hutton and seconded by Mrs Pike it was agreed that the next meeting would be held on 11th January 2018

154.       –DISTRICT AND COUNTY COUNCILLOR UPDATE – Cllr Barrett reported that the CDC group on the A27 improvements would meet on 19th December 2017. He referred to the Members bulletin which had been circulated.

155.      CLERKS REPORT

a)        Allotments – No items

b)        Footpaths and Open Spaces – Noted WSCC Ranger inspection carried out, Footpath No. 5 was a priority. Members considered the quotes for fencing on the Village Green and tree works as detailed in Mr Hutton’s report. Mr Martin stated he would prefer posts rather than knee rail fencing. Following discussion it was agreed just to have posts along the boundary by the bus stop. Mr Hutton agreed to obtain a revised quote and proceed. Members then considered the quotes for tree surgery which would be subject to planning consent as follows;

Quote A - £1620

Quote B - £1750

On a proposal by Mr Hutton and seconded by Mr Buckland Quote A was approved.

It was agreed that the bylaws should be put on the village green by the toilet block and on the back of the existing noticeboard.

Regarding the WSCC Better Pavements initiative it was agreed that Members would forward defects to the Clerk to list.

c)        Sportsfield Management – Members considered the proposals for a flag pole at the Pavilion. Following discussion it was agreed to proceed with the quote which included installation for the sum of £509 plus £415 for the flagpole as the other quotes did not include installation.

d)        Snowhill – No items

e)        Finance Regarding approval of accounts listed below, on a proposal by Mr Hutton and seconded by Mr Patel, Members approved payment.

Mr Shrubb referred to the Budget and precept preparation work and asked members to consider the precept proposals circulated. On a proposal by Mr Lewis and seconded by Mr Buckland an increase of 3% was approved making the precept for 2018/19 £101,764

Payee

Details

 

Sayas News

Refreshments

106.32

WWAA

Subscriptions

250.00

Mrs J Brown

Clerks salary

1244.19

HMRC

Liabilities

288.64

SSE

Conveniences

162.22

SSE

Pavilion

496.44

CDC

Paladin

56.60

Castle Water

Allotments

14.33

Wicks Farm

Mow Sportsfield

232.50

Good Directions

Seat and Plaque

696.00

Process Matters

GDP Report

160.00

C Tranchant

Pavilion garden

45.00

AiRS

NDP stage payment

5959.73

Mr S Ruff

Mowing

420.00

Mr B Napper

Clean Bus shelters

60.00

Castle Water

Public conveniences

131.59

Castle Water

Allotments

145.96

Wicks Farm

2 x kettles for Pavilion

42.67

Travis Perkins

Materials

17.78

BT

Broadband at Pavilion

139.80

TOTAL

10,669.77

f)     Grants 2017/18 - Members also approved S137 Grants for 2017/18. On a proposal by Mr. Martin, seconded by Mr. Lewis the Council agreed the following grants using its powers under S137 of the Local Government Act 1972 on the basis that any organisation awarded a grant provided either services to a significant proportion of the electorate or a project benefiting a significant proportion of the Parish as follows;

4 Sight                                                £200

CAB                                                   £300

Twinning Association                        £200

Samaritans                                          £200

WWPCC                                            £1000

MMVS                                              £200

First Responders                                £200

The Chairman agreed that matters concerning electronic banking and dual authorisation and arrangements for Data Protection should be discussed at the next meeting.

g)    Parish Assets/Footway Lighting – No items

h)    Communication and Web Site – No items

i)      Memorial Hall – No items

j)      Twinning – No items

k)    East Head/CIAG/Flood Mapping/West Manhood Drainage Group –Meeting held on 23rd November 2017 looked at current defences at East Head where it was noted some breastwork was failing. WWE agreed to keep the area safe and the situation is too be reviewed in February 2018 after any impact of winter storms.

l)      Emergency Planning –No items.

m)   Parish Church – No report

n)    Peninsula Forum – No items

140. –CORRESPONDENCE - None

141.      OTHER ITEMS FOR DISCUSSION - None

142.      OPEN FORUM

Mr Carter invited the community to attend Carols on the Green on 20th November 2017 in aid for the Night Shelter and also reminded the community of the initiative on Christmas Day in the Church room.

There being no further business for discussion the meeting closed at 9.30pm

              Signed:............................................................................. Chairman

              Date: ............................................................

The next meeting of the Parish Council will be held on THURSDAY 11th JANUARY 2017 in the West Wittering Sports Pavilion, Rookwood Rd.

THESE MINUTES ARE IN DRAFT FORM UNTIL APPROVED BY THE COUNCIL AT THE NEXT MEETING, AND MAY BE AMENDED BY RESOLUTION. COPIES OF ALL UNAPPROVED MINUTES, AND AGENDA AND MORE INFORMATION ABOUT WEST WITTERING PARISH COUNCIL CAN BE FOUND ON THE PARISH COUNCIL’S WEB SITE: www.westwitteringparishcouncil.gov.uk